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AVIT Video Conferencing Training Module


Video Conferencing
 Training Module
         Video Conferencing
l Video Conferencing is mainly used for
  meetings, lectures and tutorials
l It is cost effective and time efficient
l To achieve a successful video conference,
  users need to be familiar and confident
  using the medium, and encourage an
  interactive environment
            VC Presentations
l   Useful meeting or lecture tools
l   Remember why you are video conferencing
l   Minimise use of presentation material
          Successful Presentations
The essential ingredients:
l Booking of Sites and Bridge
l   Contact with the Video Conferencing Unit
l   Modes of Presentation
l   Preparing Presentation Material
l   Handouts
l   Modes of presentation available:
    l PowerPoint
    l Document Camera

    l Overhead Projector

    l Whiteboard

    l VCR

    l DVD
l   Consult the Video Conferencing Unit
l   All sites should have a hardcopy
l   Use camera presets to view both the
    presenter and the presentation material
l   Picture Quality
l   Site specificity of presentation equipment
      PowerPoint Presentations
l   PowerPoint is the preferred mode of
l   Use the mouse as a pointer, rather than a
    laser pointer
l   Provide extra verbal description of what is
l   Emphasis on clarity rather than beauty!
       PowerPoint Presentations
l   Text at least size 25
l   Use font of uniform thickness
l   Less than 10 lines per slide
l   Dark uniform background
l   Optimal colours – jet blue background with
    yellow font
l   Make images as large as possible
Example PowerPoint Presentation
           Document Camera
l   Can show paper, books, transparencies and
    small models
l   TV quality vs computer (XGA) quality
l   If viewing smaller objects/text use the
    ‘zoom’ function
l   Book the document camera to ensure that it
    is available for use during your lecture
Overhead Projectors & Whiteboards
l   Should be avoided
l   Poor quality transmission via video
l   Handouts should be used instead
                DVD & VCR
l   Can show clips of VCR or DVD footage over
    video conference
l   Check availability of equipment at your site
         Presentation Handouts
l   It is best practice to provide all students
    with a paper handout of presentation
l   Handouts help to overcome the difficulties
    for participants of seeing the material
    clearly, and the camera can be focused on
    the lecturer
Process for Handout Distribution
l   Lecturer sends a copy of the presentation to
    the local education officer
l   Education Officer sends the material to the
    receiving sites
l   The presentation is then printed out (ppt
    handout with 6 slides per page)
l   A copy is made available for all participants
      Presentations & the Camera
l   During a presentation, the camera will
    switch between lecturer and presentation –
    controlled by technical assistant on-site
l   Camera will view the presentation briefly;
    maximising the time the lecturer spends on
l   Increased satisfaction and attention from the
    receiving sites
l   Consultation and Preparation
l   Various modes of presentation
l   Site specificity and availability of equipment
l   Handout material
l   Consultation with the VC Unit

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