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					Allentown FSDO DPE Meeting


   Airman Certification and/or
   Rating Application (ACRA)
            Training

        January 24, 2001


                                 1
       ACRA TRAINING
  INSTRUCTOR:

John Wensel
Manager
Certification Branch,
AFS-840
Washington, DC
   (202) 267-7771
                        2
    TRAINING MATERIALS

• Training Packet
  – ACRA User’s Manual
  – ACRA Training Course
    Material
  – Lab Materials



                           3
                        AGENDA
•   Introduction and Course Overview
•   ACRA Fundamentals
•   Setup the ACRA environment
•   Create certificate
    applications
•   Electronically transmit
    application
•   Processing an ACRA
    Certification File
•   Review of ACRA Training
•   Course Wrap-up

                                       4
             What is ACRA?
• Airman Certification and/or Rating Application
• Microcomputer program that processes
  applications for airman certification and ratings
• Checks to ensure regulatory and policy
  requirements are met by the applicants
• Automatically generates PTRS records
• Produces certification documents such as the
  Temporary Airman Certificate (FAA Form 8060-
  4), Notice of Disapproval of Application, Letter of
  Discontinuance, 8710-1, 8610, etc.
                                                    5
      Who are ACRA Users?
• Principal Inspectors (POI, PMI, PAI)
• Aircrew Program Managers (APM)
• Training Center Program Managers (TCPM)
• Designated Examiners (DPE, DME, TCE,
  APD)
• Aviation Safety Technicians (AST)
• Airman Certification Representatives (ACR)

                                               6
  What Certificates/Ratings Are
            Issued?
                   Operations
• Airline Transport Pilot       • Type Ratings
• Commercial Pilot              • Ground Instructor
• Private Pilot                 • Flight Engineer
• Recreational Pilot            • Aircraft Dispatcher
• Certified Flight Instructor   • Flight Navigator
• Student Pilot                 • Medical Flight Test
• Instrument Rating             • Emergency Field
• Certificate Reissue             Issuance
                                • Change of Address
                                                        7
  What Certificates are Issued?

               Airworthiness
• Mechanic
• Inspection Authorization
• Parachute Rigger
• Repairman




                                  8
    Minimum System Requirements
•   Microsoft Windows 98 or NT 4.0
•   32 MB of RAM
•   Windows Explorer 4.0
•   20 MB hard drive space
•    Modem or FAA LAN/WAN Connectivity
•   Pentium Processor 166 Mhz or higher
•   CDROM Drive
•   Color Monitor with 800x600 Resolution
•   Ink Jet or Laser Printer
                                            9
           Course Objectives
• Create a certificate application
• Electronically transmit a completed
  application (overview only)
• What to send to the Registry?




                                        10
        ACRA Overview
•ACRA is designed to improve the
certification process through the use of
validation checks and automatic
generation of certification documents
and PTRS records.



                                       11
           ACRA TRAINING
Latest approved version (ver 2.02)
Developing and Testing
Developed by:
  –   Flight Standards Service (AFS)
  –   Office of Information Technology (AIT)
  –   Office of Information Services (AMI)
  –   Various FSDOs, Flight Schools

                                               12
  Course Materials Overview


• ACRA User’s Manual
  – Available on
    • ACRA Web Site
    • CDROM




                              13
   Course Materials Overview
• ACRA Training Course Material
  – Training Agenda
  – Sample Forms
    • Laser 8710-1
    • Temporary Certificate
    • Transmittal Log
  – Registration Form


                                  14
 What can ACRA do for you?
• Reduces work load
  – Checks regulatory/policy requirements
  – Generates certification documents
  – Automatically generates PTRS records
  – Stores and retrieves certification applications




                                                      15
 What can ACRA do for you?
• Other benefits
  – Electronic Signature
  – Electronic data transmission to DLS
  – Reduces number of rejected applications
  – Reduces review process and turnaround time
  – Allows Designated Examiners to send applications
    directly to the Registry


                                                       16
  Lesson 1




Questions?

             17
  Lesson 2 ACRA Fundamentals
                 Purpose
• To introduce ACRA features and functions


                  Objectives
• At the end of this lesson the student will be
  able to navigate through ACRA menus


                                                  18
          ACRA Fundamentals
             Main Menu



• The ACRA Main Menu consists of menus and toolbars
• Choose commands by:
   – Clicking a toolbar button with the mouse
   – Choosing a command from the menu
   – Using a keyboard shortcut key

                                                      19
ACRA Fundamentals
  Radio Buttons
             • Radio
               Buttons are
               flat circular
               buttons used
               on screens
               where there
               are two or
               more mutually
               exclusive
               choices.

                               20
        ACRA Fundamentals
           Group Box




• A group box is a combination of Radio Buttons
  and Check Boxes. Only one radio button can be
  selected in addition to the check box.
                                                  21
         ACRA Fundamentals
          Calendar Control
• The Calendar
  Control is a
  feature used
  throughout
  ACRA to enter
  dates. Click on
  the down arrow at
  the far right side
  of the input field
  to view the
  calendar.

                             22
         ACRA Fundamentals
        Drop-Down List Boxes
                                           Drop-Down box closed




                                            Drop-Down box
                                            opened

• A Drop-Down list box will have an arrow at the far end
  of the input field. A list of available choices appear when
  arrow is selected.
                                                              23
 ACRA Fundamentals
Lookup Table List Boxes
                • A Lookup
                  Table List Box
                  will be
                  displayed when
                  there is more
                  than one option
                  to be selected.
                  Multiple
                  selections are
                  allowed by
                  clicking on each
                  item.
                                     24
         ACRA Fundamentals
            Alert Boxes




• Alert Boxes are used to warn the user of a
  potential problem.

                                               25
    Lesson 2




Demonstration

                26
  Lesson 2




Questions?

             27
       Lesson 3 Introduction

                   Purpose
• To introduce the user environment and
  parameters required before ACRA can be
  used




                                           28
         Lesson 3 Objectives
At the end of this lesson the student will be
  able to:
• Select mode of operating (Training or
  Production)
• Auto-fill school information
• Setup Communications parameters
• Setup Certifying Officers
• Setup Recommending Instructors
                                                29
    Lesson 3




Demonstration

                30
     Lesson 3



STUDENT LAB # 1

                31
  Lesson 3




Questions?

             32
        Lesson 4 Introduction
                   Purpose
•To learn how to complete an Airman
Certification Application using ACRA

                   Objectives
•At the end of this lesson the student will
understand features of ACRA that are
designed to improve the certification process

                                                33
           Lesson 4


Demonstration
Airline Transport Pilot Certificate




                                      34
     Lesson 4



STUDENT LAB # 2

                35
       Lesson 4


Demonstration
  Airline Transport Pilot
       Type Rating



                            36
     Lesson 4



STUDENT LAB # 3

                37
  Lesson 4




Questions?

             38
       Lesson 5 Introduction
                       Purpose
•To learn how to transmit an ACRA application to
the Data Library Server (DLS)
                     Objectives
•At the end of this lesson the student will be able
to access the ACRA Communications screen and
transmit an ACRA application via modem or
LAN.

                                                  39
    Lesson 5




Demonstration

                40
  Lesson 5




Questions?

             41
     Lesson 6 Introduction

                 Purpose
•To cover processing Airman Certification
   Files.




                                            42
           Lesson 6 Objectives
•At the end of this lesson the student will
have reviewed:
   –   What documents are in the certification file.
   –   Reviewing the certification file.
   –   Where to send the certification file.
   –   When to send the certification file.
   –   Creating Back-up certification files .



                                                       43
     Airman Certification File
• Inspector/Examiners Attachments
  Q superceded pilot certificate
  R temporary airman certificate
  Q written test results
• Final Results Documents
  RACRA FAA Form 8710-1
     Radditional address information
  RACRA FAA Form 8060-4
• FAA Form 8710-1
     Qoriginal signatures for applicant/RI

                                             44
     Reviewing Certification File
•   Review File for correct Forms/Attachments
•   Review ACRA Forms for completeness
•   Add any missing text to ACRA Forms
•   Do Not delete information from ACRA
    Forms.



                                            45
Where to send Certification File
• ACRA certification files can be sent directly to
  AFS-760 with approval of POI.
• Certification Files must be uploaded to DLS to
  automatically send PTRS record.
• FAA Policy requiring files to be mailed within 5
  working days is still applicable. It also applies to
  uploading ACRA file to DLS.



                                                         46
      AFS-760 Airman Records
• Mailing Address:

  –   Federal Aviation Administration
  –   Airman Certification Branch
  –   AFS-760
  –   PO Box 25082
  –   Oklahoma City, OK 73159

                                        47
    Back up Certification Files
• To ensure that computerized records are
  maintained, back up files should be
  created.
• Using the Archive Tool save files to a
  backup directory.
• Always backup prior to installing new
  version or reinstalling current program.

                                             48
     Lesson 7 Introduction

                  Purpose
•To cover / review important points in
learning how to use the ACRA program




                                         49
           Lesson 7 Objectives
•At the end of this lesson the student will
have reviewed:
   –   How to report an error
   –   Printing problems with the laser report feature
   –   On-line help
   –   How to use the function keys
   –   Manipulate Applications
   –   How to get extra ACRA User’s manuals & software
   –   How to access Frequently Asked Questions (FAQ)
   –   Registration Form
                                                         50
             Report an Error
The problem must be replicable to be
considered a problem
• Call Support Hotline - (202) 267-7724
• cc:mail to: 9-AWA-AFS-OPSPROB
• Internet Mail:
      9-AWA-AFS-OPSSPROB@faa.gov
• Look in the ACRA dialog box for information
• Look on page 1-3 of the Introduction Section of
the ACRA User’s Manual
                                                    51
              Report an Error
          (Information Required)
•Description of the problem
•Actual error message displayed by ACRA
•The path taken during the application:
  – Certificate type sought (ATP, commercial, etc.)
  – Rating(s) sought
  – Type of Application (Restricted/Unrestricted)
  – Basis of Application (Course/Test Completion)
  – Type of Issuance (Original/Additional)
  – Current certificate information held
 (NOTE: This information is contained in ACRA User’s Manual under
   “How to Report an Error”, page 1-3 of Introduction)
                                                                52
    Laser Report Printing Problems
•     Report problems to the ACRA Support
Hotline
•Forms currently available on Laser Reports
are Temporary Airman Certificate and FAA
Form 8710-1.




                                          53
               On-line Help
•Most screens contain a Help Button
 – Pulls up Help for the current screen
 – Reiterates information found in the User’s
   Manual
•Access Help from the Main Menu by
clicking on CONTENTS to start on-line help



                                                54
              ACRA Web Site
•URL is:
 – http://www.mmac.jccbi.gov/acra
•Contains
 –   History of ACRA
 –   ACRA User’s Manual
 –   Digital Signature Process
 –   Contact Information
 –   FAQs
 –   Release Notes

                                    55
             Function Keys
•Keyboard Function Keys used to make
lengthier tasks shorter and easier
•Function key F5 displays list of keys
•Only available when doing an ACRA
application




                                         56
    Lesson 7




Demonstration

                57
       Manipulate Applications
•   Retrieve an Application
•   Delete an Application
•   Archive/Export Applications
•   Unarchive/Import Applications




                                    58
    Lesson 7




Demonstration

                59
   Frequently Asked Questions
•Collection of past inquiries
•Located under Help Screen Selection on
Menu (also available through the ACRA web
site)
•Contact ACRA Support Hotline with new
questions


                                            60
    Lesson 7




Demonstration

                61
    ACRA Registration Form

•Complete the form in the ACRA Training
Course Materials and return to instructor.




                                             62
  ACRA Training




Congratulations!!!

                     63

				
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