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					NOν
A
      NOνA Bylaws Committee
             Interim Report
                May 16, 2004
                    Dave Ayres
             for the Bylaws Committee




         Committee Members
            Dave Ayres (Chair)
              Debbie Harris
               Sacha Kopp
              Scott Menary
               Jeff Nelson
             Mark Thomson
               Bylaws Committee                             NOνA Collaboration

NOν                                                             Meeting
                                                                 May 16, 2004



A
             Charge, Input, Meetings                                       D.
                                                                         Ayres
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                             Charge                                              2



    The committee is charged with formulating a preliminary plan for
   the collaboration organization to be discussed at the May meeting,
   with proposed detailed bylaws to be presented at and voted on at the
   following meeting.


 • Looked at examples from other collaborations: MINOS,
   CLEO, BaBar, CDF, D0, SNO…
 • Telephone Meetings on April 26 and May 10, plus Email
   discussion
 • Worked through three drafts, culminating in the current
   version
                                                                              NOνA Collaboration

NOν               Basic Features of Draft                                         Meeting
                                                                                   May 16, 2004
                                                                                             D.

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                                                                                           Ayres
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•   Institutional Board: One member from every institution, except Fermilab has 2                  3
     « Eventually treat small institutions differently
     « Chair elected for 1 year term
     « Runs collaboration-wide Email elections for CoSpokespersons and Executive
       Committee
     « Decides membership issues and Bylaws Amendments
•   Two CoSpokespersons (with no Deputy)
     « Elected for interleaved 2-year terms
     « Responsible for scientific, financial and organizational policy
•   Executive Committee: 7 elected members , including 1 “young member,” plus
    CoSpokespersons and IB Chair
     « 7 members elected for interleaved 2-year terms
     « Advises CoSpokespersons on policy issues
     « Decides publication policy, appoints Speakers’ Bureau
•   Elections: by “instant runoff method”
     « Voters list candidates in order of preference; iterate count until one gets majority
     « Voters chosen by each institutions according to qualification guidelines
•   Authorship policy: to be decided later, by IB
                                                                             NOνA Collaboration

NOν             Possible Bylaws Issues                                           Meeting
                                                                                  May 16, 2004
                                                                                            D.

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                                                                                          Ayres
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•   Should the initial Bylaws distinguish between small and large institutions for                4
    purposes of IB voting, or should we leave this for the IB to decide later?
     « Draft says IB does it later.
•   Should the Bylaws have explicit rules about conflict of interest restrictions on
    CoSpokespersons and Executive Committee members?
     «   Draft does not mention conflict of interest issues.
•   How should the Bylaws define “senior membership” in the Collaboration?
     « Draft says that senior members, who want to join after their institution has been
       admitted, must be individually approved by the IB.
     « Draft defines senior members as those with permanent appointments or
       appointments that are expected to be renewed indefinitely.
•   Should the Bylaws provide for Collaboration-wide election of important
    leadership positions (e.g., Analysis Coordinators) other than CoSpokesperson
    and EC members?
     « Draft says that CoSpokespersons and the EC will create such positions, and make
       appointments, after soliciting advice from the Collaboration.

				
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