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RESTRICTED 304 Spares Depot Electrical Mechanical Engineers Khanewal Telephone: Military :35962 81204 - EME 08 April 2013 To: _______________ (Firm Concerned) Subject: Tender Inquiry # 5 - B Vehicle Tyre 1. This depot has to locally purchase following items on requirement basis in Current Financial Year (CFY). Quotations are invited with details as under:-:- Ser Part No Nomenclature Manufacturing Manufacturer Country Rate Details / Brand of (Rs) (PR, Speed Origin Inclusive of Symbol, Tread all Pattern, Load applicable Index) Taxes 2610-ZO- Cover Outer 1. 151-7343 1200x20 (18 PR) Qty-110 2. Forward quotations in sealed envelope through registered post/ couriers with endorsement on envelop as under. Detailed Terms and Conditions for submitting tenders are attached as per annexure ‘B’ to this letter. QUOTATION Due on : 26 April 2013 Tender No & Date : 81204/LP/EME/05 of 08 April 2013 To: COMMANDANT 304 SPARES DEPOT EME KHANEWAL Lieutenant Colonel Commanding Officer (Kashif Mobin) RESTRICTED Annexure ‘B’ To 304 Spares Depot EME Letter no 81204-EME Dated 08 April 2013 TERMS AND CONDITIONS FOR THE TENDER 1. RATES a. Quoted rates must be valid upto 30 June 2013. b. Quoted rates must be inclusive of all the govt. tax i.e. GST, INCOME TAX AND OTHER CHARGES. c. Rates will be quoted separately for different brand and specification of tyres, tubes and btys. 2. QUOTATIONS a. Quotation will be provided on proper letter head pad of the firm and each page of the quotation must bear firm’s stamp and signature. b. No columns should be left blank in quotation, however, NQ should be written in column for items NOT BEING QUOTED. c. CUTTING OR OVERWRITING in the quotation will make the quotation liable to rejection. 3. SUPPLY REQUIREMENTS a. Samples may be demanded from the firms to assess the quality, technical feasibility and functional ability of the item before issuance of purchase order. b. The following should be clearly confirmed and proved through document in offer:- (1) Principal is the manufacturer of offered brand tyres, tubes and btys it self or is authorized dealer responsible for marketing in Pakistan. (2) Proof of dealer ship between local firm and its principal to be attached with offer. (3) Proof of dealer ship between principal and makers to be attached with offer. c. Offers for tyres, tubes should accompany the principal’s Performa invoice showing makers name, country of origin, brand, tread pattern, size and ply rating / load index and other salient factures of the offered tyres. d. Tyres, tubes and btys should be brand new / unused, from current production or ex-stock of not more than 6 months old at the time of receipt by consignee. e. Technical Data of Tyre, tubes. Technical literature showing tyre, tube and btys size, ply rating / load index, speed symbol, tread pattern. Make / brand, country of origin be attached. f. Code System for Marking Date of Manufacture. Code system of marking on tyres, tubes for production year, serial numbers with codes be intimated and explained with an example with decoding in the offer to interpret the date of manufacture and place of production. g. Shelf Life. Shelf life of offered tyre, tubes and btys should be intimated along with required storing conditions. h. Warranty / Guarantee (1) Warranty / Guarantee should be provided for min 5 years for tyres from the date of issue of certificate receipt voucher (CRV) by concerned consignee or 60000 kms running of vehicle duly fitted with supplied tyres which ever earlier. i. Inspection (1) Tyres, tubes will be inspected by 304 Spares Depot EME. Firm will provide till inspection facilities / manpower to inspection team at consignee premises. (2) Shipment of tyres, tbes will be inspected at port by rep of 304 Spares Dep EME. j. Import documents / bill of lading be supplied at time of delivery. k. Delivery period of the stores quoted must also be mentioned in your quotations. l. Only firms, security wise cleared by GHQ, registered with this installation or any other defence organization can participate in this tender inquiry. m. The firm has to deposit Rs. 100/- per tender at the time of submitting the quotation. 4. TENDER OPENING a. Quotations may be dropped in tender box before 1000 hrs on 26 April 2013. b. The tenders will be opened at 1000 hrs on 26 April 2013. Representatives of firms may attend opening of quotations. 5. IMPORTANT NOTE. In absence of any certificate or information required vide this Tender Inquiry will mean rejection of quotation. 6. WARNING a. Do carefully study the specifications of store(s), item(s) of this Tender Inquiry before quoting. 304 Spares Depot EME will not be responsible for wrong submission of quotations by firms. b. In case of any discrepancy of clause(s) with quotation, will make the quotation liable to rejection.
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