Workforce Advancement Training Grants
2013-14 Request for Proposals
WTCS Grant Category #116-114
Section 38.41, Wis. Stat, authorizes the WTC System Office to make grant awards to technical
colleges for worker skills training. Grants in this category will be awarded to promote increased
investment in the development of incumbent workers, improve Wisconsin businesses’
productivity and competitiveness, augment the state’s economic base, and expand technical
college training services to businesses and industry. Grants will be awarded to upgrade the skills
and productivity of employees of established businesses operating in Wisconsin, with the
additional objective of supporting regional workforce and economic development efforts.
Training under these grants must focus on occupational skills but can include a combination of
occupational, academic, and employability topics or courses.
Note: Applicants are encouraged to check for updates to the WATG guidelines
and application process at the following web site:
Funds Available and Limitations
1. $3,970,000 will be available for these purposes. An allocation of $3,470,000 will be
made available to fund training for General Businesses (definition on Page 90) and
$500,000 will be made available to fund training for Small Businesses (definition on
2. Applications will only be accepted from Wisconsin Technical College System districts
and consortia of districts. (The limitations and allowable activities in these guidelines
apply to all districts in a consortium.)
3. Districts may apply for GPR funds of $2,500 to $200,000 per application for General
Business projects and $2,500 to $50,000 for Small Business projects.
4. Application deadlines and limits on the number of applications that may be submitted for
General Business projects will be announced by the WTC System Office
5. Applications for General Business proposals will have a May launch date where all
college districts may request up to three projects. After the May start proposals will be
accepted and reviewed on a continual basis until the funding is expended. Small
Business proposals will be accepted and reviewed beginning June 1, 2013, on a continual
6. One of the System Office’s objectives is for all regions of the state to benefit from this
7. Proposals related to employers previously served by the college under a Workforce
Advancement Training grant will be accepted; however, if funding requests exceed funds
available, the WTC System Office may give preference to proposals involving employers
not previously served.
General Purpose Revenue Grant Guidelines 41 08/12
8. Successful applications will be funded at 100 percent (100%) of total approved project
costs. No match is required for grant-allowable costs. Project costs that are not grant-
allowable may be included in the training contract with the business.
9. No funds will be awarded for administration and marketing.
10. Applications may involve training services for an individual employer or multiple
employers. These consortium applications should have a consistent theme to be funded.
Examples would be training on similar topics (welding, industrial maintenance, OSHA,
MSSC, etc.) or employers from the same industry sector (Wood Product Manufacturing,
Industrial Machinery Manufacturing, Agricultural, etc.) or some other reasonable
11. Expenses for a college instructor’s travel to the business, site of instruction, or location of
staff development activities are allowable.
12. Purchase or lease of instructional materials, software or equipment is limited to
25 percent (25%) of the total approved project costs. Instructional material costs for
nationally portable, industry skills certifications are allowed and not subject to the 25
percent (25%) limitation.
13. Costs related to obtaining nationally portable, industry skills certifications are allowed.
Other assessment costs are not allowed.
14. Supply items are limited to 20 percent (20%) of the total approved salary and fringe
15. Staff development costs directly related to the delivery of the instruction up to 15 percent
(15%) of total approved salary and fringe benefit costs are allowed.
16. Funds may be used to subcontract for services under the grant only if the district itself
does not possess the resources and capacity to provide the proposed services. The district
must submit a written assurance stipulating to this condition, and it must limit
subcontracting expenses to 25 percent (25%) of the total approved project costs, except
that subcontracts with other technical colleges are not subject to this requirement and
17. Grant activities may start at any time during the fiscal year. Districts must designate
either June 30, 2014, or August 31, 2014, as the end date for their grants.
18. The Standard Financial Report (SFR 1) (Rev. 6/11), Workforce Advancement Training
Grant Final Report and WTCS Economic Impact Survey are due 45 days after the end of
the award period. Completion of an Economic Impact Survey by the customer
(Employer) is a requirement of receiving grant funding. Future funding to a college will
be contingent on past performance in receiving these surveys.
19. Grant activities must be carried out as part of a contract for instructional services under
ss. 38.14(3), Wis. Stat. The contract with the business may include costs not covered by
the grant as consistent with normal district contracted training policy and practice.
These GPR funds are intended to support instructional activities that improve employed workers’
occupational skills. In support of this objective, these other activities are allowable:
1. Assessing the learning needs of employees to determine knowledge and skills they need
to more effectively perform current or future job assignments.
2. Developing curriculum that applies directly to employees’ occupational tasks.
3. Staff development for college instructional staff to develop the expertise needed to
provide the proposed training.
General Purpose Revenue Grant Guidelines 42 08/12
4. Purchasing supplies, equipment, video, computer software, or other instructional
materials directly related to the instructional activities completed under the grant.
(Allowable expenses are limited to the policies and percentages listed in the limitations
5. Basic skills or English Language Learning instruction that supports the occupational skill
training provided under the grant.
Each application shall consist of:
1.Workforce Advancement Training Grant Application Form (WATAPP-08/10)
2.Standard Financial Report (SFR 1) (Rev. 6/11) Electronic Version: Microsoft Excel
3.Budget Narrative You may use the standard budget form included in the GPR
Guidelines or the WATG Alternative Budget Narrative
worksheet, which provides a column for off-grant costs that may
be part of your contract.
Salary and Fringe Rates
When costing out salary and fringe costs for faculty and staff, use
projected actual costs that estimate salary and fringe costs. For
grant purposes, the contract rate may not include overhead or
indirect costs. (As with all WTCS grants, reimbursements will be
made based on actual expenditures.)
4.Attachment A Small Business Certification Statement
Use if you are applying for a Small Business grant.
All items on the Workforce Advancement Training Grant Application and the other above
mentioned documents shall be completed.
Do not attach the Review Criteria for WTCS Grants (07/11).
1. Applications will be evaluated based on Abstract – five percent (5%), Need – twenty
percent (20%), Training Plan – forty percent (40%), Outcomes and Evaluation – twenty
percent (20%), and Budget – ten percent (10%). Hint: Projects that would accomplish
one or more of the following will receive stronger scoring:
2. Increase employees’ wages in the short term;
3. Improve employees’ job and career opportunities in the short term;
4. Implement activities related to career pathways and bridge programs as defined under the
5. Implement part of a formal regional development strategy planned by an industry
6. Strengthen the position of the state’s driver industries.
Data Collection and Reports
All applicants funded under this priority shall comply with WTCS data submission requirements
in the time frame required. The requirements are:
General Purpose Revenue Grant Guidelines 43 08/12
1.Workforce Advancement Training Grant Final Report.
This should be used in place of the WTCS Evaluation/Monitoring and Screening mid-
year and end-of-year report, which is used for most other WTCS grant categories. The
final report is due 45 days after the end of the award period.
2.Standard Financial Report (SFR 1) (Rev. 6/11) Electronic Version: Microsoft Excel
The Standard Financial Report is due 45 days after the end of the award period.
3.Contract Reporting System applies to all Workforce Advancement Training Grants.
4.Client Reporting System applies to Workforce Advancement Training Grants.
The data elements on the Client Grant Demographic Record usually required for clients
receiving services from any grant activity do not have to be reported. Grant Activity
Records only need to be submitted if they are being used to report WAT grant numbers,
in which case only the grant number and basic identifier fields need to be reported. The
alternative to submitting Grant Activity records is to report the WAT grant number on the
5.WTCS Economic Impact Survey
6. All employers receiving services under this grant category are required to complete the
web-based WTCS Economic Impact Survey for contract training within one year of
completion of training.
7. Attachment A – Small Business Certification Statement
When applying for Small Business WATG funds, colleges are required to verify that all
participating businesses meet the Workforce Advancement Training Grant small business
definition. Attachment A must accompany the grant application.
WTCS Contact Person: Amy Charles (608) 266-0025
General Purpose Revenue Grant Guidelines 44 08/12
College: Project Number: xx-xxx-116-11x
Project title: Fiscal year 20__-20__
Application for GPR Workforce Advancement Training Grants
1. COLLEGE NAME, PROJECT NUMBER, PROJECT TITLE, and FISCAL YEAR – Enter this information in the
page header, so that the information appears on every page.
2. GRANT TYPE: (check one) General Small Business
If REVISION, enter date:
GRANT END DATE: <if other than 6/30 end of Fiscal Year>
3. COLLEGE ADDRESS:
4. APPLICANT CONTACT: <Person able to answer questions about application>
5. E-MAIL: 6. TELEPHONE:
7. I certify that the information contained in this application is in compliance with federal and state regulations and
APPLICANT PRESIDENT SIGNATURE Date
8. TOTAL ACTIVITY COST: $ 9. NUMBER TO BE SERVED: (unduplicated)
STATE FUNDS REQUESTED: $
FOR WTCS OFFICE USE ONLY:
Recommended Award: $_________________
Approved Approved with Technical Revisions
Revisions Required Before Approval Disapproved
Date To Fiscal:
Assistant Vice President Vice Presidents
Revisions required or reason for disapproval:
For narrative responses (not including Business Information Table and Course Table) in the following sections,
use a font from Times family, 12-point, plain style (except for emphasis), no shading. Click in grey text fields for
pre-set font choice.
General Purpose Revenue Grant Guidelines 45 08/12
10. Application Abstract
Succinctly describe, in 200 words or less:
the purpose of the proposed project
a brief description of the problem
a summary of the activities
a summary of important measureable outcomes
The abstract may be published for various uses. Use your organization’s complete name the first time
you mention it. Do not use abbreviations or acronyms. Employ direct sentence structures, such as
“This project will (action verb)….”
11. Subcontractor Information and Assurance
(List subcontracted costs under Budget Line 8, “Other.”)
Telephone: E-mail Address:
Purpose: <Describe subcontractor responsibilities here>
Assurance – Grant funds may be used to subcontract for services only if the district itself does not
possess the resources and capacity to provide them. Provide an explanation of how this condition
applies in this case.
12. Input to Application
In 100 words or less, describe how the college worked with the business to prepare the application.
Include the names and job titles of business representatives involved in planning the grant. Name any
employee groups involved. Describe any assessments used to determine worker training needs.
13. Statement of Need –This section covers a description of the business and the business issues
that create a need for training.
Relationship to previous WAT project
If this project is closely related to a previous WAT Grant, in 150 words or less, summarize the
relationship. (Further explanation can be provided in following sections, if needed.)
Business Information Table. Provide a summary description of the business by filling in the
following table (add rows as necessary).
Location “x” if Year of
No. (city, village, NAICS non- prev.
Business Name Employees town) Main products or services Code* profit partic.†
* North American Industry Classification System: You may use
http://www.census.gov/epcd/www/naics.html or http://www.naics.com/search.htm for assistance with
NAICS codes. First four digits are sufficient.
† If the business participated in a previous WATG, enter the fiscal year of that project.
Additional Business Information. You may use 400 words or less to describe any other
features or characteristics of the business that are helpful in understanding the importance of your
proposal. If the business has other facilities in Wisconsin, briefly describe those facilities. Information
describing the company’s importance to the regional economy, involvement in industry partnerships,
and career pathway development belongs here.
Current Business Challenges
In 300 words or less, describe issues facing the business—e.g., development of new products,
increase in production capacity, adoption of new equipment or production processes, inefficiencies in
current processes, increased competition, or workforce characteristics—that lead to the need for
incumbent worker training.
14. Training Plan – This section covers the plan for training that addresses the business challenges
In 250 words or less, describe the makeup and the number of workers who will be served. Include
the estimated number of employees to be trained by their occupation or function, sex, and/or race.
For projects providing different types of training, make clear which employees by occupation or
function will receive which types of training.
Proposed Training Solution
In 300 words or less, describe the training that is being proposed to address the business challenges.
If training in multiple subjects is to be offered, break the training into logical groups. Describe any
supporting, non-instructional activities that are included in the budget. Mention where training will take
place (e.g., name of college campus, job site).
Identify each course to be delivered by filling in the following table (add rows as necessary).
Course No. No. No. Hours No.
(include Aid Code) Status* Course Name Credits Instruct.† Employees
* Status: Use “a” for approved, “n” for new and not yet submitted for approval, and “p” for pending approval.
† Hours of instruction per individual course section, regardless of how many sections will be offered.
Business or Employee Certifications
In 100 words or less, describe any business or industry certifications that may be obtained by the
business or employees as a result of completing the training. Indicate whether the requirements for a
certification will be met partially or completely.
15. Outcomes and Evaluation – This section covers the results that the business expects from
this training and how the business will evaluate whether the training has been effective.
Mark the boxes in the following tables that relate to business and employee outcomes anticipated
after completion of the proposed training. Add any information that describes specific performance
metrics or indicators and goals after the outcome title. You may add additional outcomes under
“Other,” the last item in each table.
A. Improved productivity.
B. Cost savings.
C. Improved work environment.
D. Compliance with safety or other regulatory issues.
E. Increased sales.
F. (#) new jobs created or (#) existing jobs saved.
G. Improved employee retention.
H. Other (Number H1, H2, etc., if more than one).
I. Increased knowledge and skills.
J. Raised wages as a direct result of training (Explain—see note*).
K. Improved earning potential at the company in the long term.
L. Promotion to a higher job classification as a direct result of training (Explain—see note*).
M. Expanded opportunities for advancement within the company.
N. Obtaining industry-based credentials or certifications or related college credit.
O. Other (Number O1, O2, etc., if more than one).
* Explain how the company will make wage increases or job upgrades available as a direct
result of the training.
In 250 words or less, describe how the business will assess whether the training provided was
worthwhile and produced the expected outcomes. Include information about who will be responsible
for evaluation activities and the schedule for such activities.
Relate evaluation activities to specific outcomes by labeling each evaluation activity with the letter
(from the tables above) of the outcome that it addresses. An evaluation activity may be linked to more
than one outcome.
1. WATG Budget –
Line 1.0 and 2.0--In 2011 the Legislative Audit Bureau recommended that districts base their
application components on expected actual costs, rather than contract rates.
Line 3.0--Automobile travel must specify planned mileage and cost per mile. Cost per mile is
limited to IRS Guidelines.
WATG Alternative Budget Narrative
----- $ Amount -----
Allowable Grant Total
Line Number Description Activities Activities Project
1.0 Administration n/a 0
Total 1.0 n/a
9.0 Subtotal Lines (1.0 thru 8.0)
WAT Grant Reimbursable at 100% n/a n/a