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2013-14_GPR_WAT_Guidelines

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					        Workforce Advancement Training Grants
                           2013-14 Request for Proposals
                                     CSDA #292.116
                                WTCS Grant Category #116-114

Purpose
Section 38.41, Wis. Stat, authorizes the WTC System Office to make grant awards to technical
colleges for worker skills training. Grants in this category will be awarded to promote increased
investment in the development of incumbent workers, improve Wisconsin businesses’
productivity and competitiveness, augment the state’s economic base, and expand technical
college training services to businesses and industry. Grants will be awarded to upgrade the skills
and productivity of employees of established businesses operating in Wisconsin, with the
additional objective of supporting regional workforce and economic development efforts.
Training under these grants must focus on occupational skills but can include a combination of
occupational, academic, and employability topics or courses.

       Note: Applicants are encouraged to check for updates to the WATG guidelines
       and application process at the following web site:
       http://systemattic.wtcsystem.edu/grants/General%20Purpose/WATG/workforce_a
       dvancement.htm.

Funds Available and Limitations
   1. $3,970,000 will be available for these purposes. An allocation of $3,470,000 will be
      made available to fund training for General Businesses (definition on Page 90) and
      $500,000 will be made available to fund training for Small Businesses (definition on
      Page 92).
   2. Applications will only be accepted from Wisconsin Technical College System districts
      and consortia of districts. (The limitations and allowable activities in these guidelines
      apply to all districts in a consortium.)
   3. Districts may apply for GPR funds of $2,500 to $200,000 per application for General
      Business projects and $2,500 to $50,000 for Small Business projects.
   4. Application deadlines and limits on the number of applications that may be submitted for
      General Business projects will be announced by the WTC System Office
   5. Applications for General Business proposals will have a May launch date where all
      college districts may request up to three projects. After the May start proposals will be
      accepted and reviewed on a continual basis until the funding is expended. Small
      Business proposals will be accepted and reviewed beginning June 1, 2013, on a continual
      basis.
   6. One of the System Office’s objectives is for all regions of the state to benefit from this
      grant program.
   7. Proposals related to employers previously served by the college under a Workforce
      Advancement Training grant will be accepted; however, if funding requests exceed funds
      available, the WTC System Office may give preference to proposals involving employers
      not previously served.



General Purpose Revenue Grant Guidelines                   41                                08/12
   8. Successful applications will be funded at 100 percent (100%) of total approved project
       costs. No match is required for grant-allowable costs. Project costs that are not grant-
       allowable may be included in the training contract with the business.
   9. No funds will be awarded for administration and marketing.
   10. Applications may involve training services for an individual employer or multiple
       employers. These consortium applications should have a consistent theme to be funded.
       Examples would be training on similar topics (welding, industrial maintenance, OSHA,
       MSSC, etc.) or employers from the same industry sector (Wood Product Manufacturing,
       Industrial Machinery Manufacturing, Agricultural, etc.) or some other reasonable
       consolidation.
   11. Expenses for a college instructor’s travel to the business, site of instruction, or location of
       staff development activities are allowable.
   12. Purchase or lease of instructional materials, software or equipment is limited to
       25 percent (25%) of the total approved project costs. Instructional material costs for
       nationally portable, industry skills certifications are allowed and not subject to the 25
       percent (25%) limitation.
   13. Costs related to obtaining nationally portable, industry skills certifications are allowed.
       Other assessment costs are not allowed.
   14. Supply items are limited to 20 percent (20%) of the total approved salary and fringe
       benefit costs.
   15. Staff development costs directly related to the delivery of the instruction up to 15 percent
       (15%) of total approved salary and fringe benefit costs are allowed.
   16. Funds may be used to subcontract for services under the grant only if the district itself
       does not possess the resources and capacity to provide the proposed services. The district
       must submit a written assurance stipulating to this condition, and it must limit
       subcontracting expenses to 25 percent (25%) of the total approved project costs, except
       that subcontracts with other technical colleges are not subject to this requirement and
       limitation.
   17. Grant activities may start at any time during the fiscal year. Districts must designate
       either June 30, 2014, or August 31, 2014, as the end date for their grants.
   18. The Standard Financial Report (SFR 1) (Rev. 6/11), Workforce Advancement Training
       Grant Final Report and WTCS Economic Impact Survey are due 45 days after the end of
       the award period. Completion of an Economic Impact Survey by the customer
       (Employer) is a requirement of receiving grant funding. Future funding to a college will
       be contingent on past performance in receiving these surveys.
   19. Grant activities must be carried out as part of a contract for instructional services under
       ss. 38.14(3), Wis. Stat. The contract with the business may include costs not covered by
       the grant as consistent with normal district contracted training policy and practice.

Allowable Activities
These GPR funds are intended to support instructional activities that improve employed workers’
occupational skills. In support of this objective, these other activities are allowable:

   1. Assessing the learning needs of employees to determine knowledge and skills they need
      to more effectively perform current or future job assignments.
   2. Developing curriculum that applies directly to employees’ occupational tasks.
   3. Staff development for college instructional staff to develop the expertise needed to
      provide the proposed training.

General Purpose Revenue Grant Guidelines                     42                                 08/12
   4. Purchasing supplies, equipment, video, computer software, or other instructional
      materials directly related to the instructional activities completed under the grant.
      (Allowable expenses are limited to the policies and percentages listed in the limitations
      section.).
   5. Basic skills or English Language Learning instruction that supports the occupational skill
      training provided under the grant.

Application Components
Each application shall consist of:

   1.Workforce Advancement Training Grant Application Form (WATAPP-08/10)
   2.Standard Financial Report (SFR 1) (Rev. 6/11) Electronic Version: Microsoft Excel
   3.Budget Narrative     You may use the standard budget form included in the GPR
                          Guidelines or the WATG Alternative Budget Narrative
                          worksheet, which provides a column for off-grant costs that may
                          be part of your contract.
                          Salary and Fringe Rates
                          When costing out salary and fringe costs for faculty and staff, use
                          projected actual costs that estimate salary and fringe costs. For
                          grant purposes, the contract rate may not include overhead or
                          indirect costs. (As with all WTCS grants, reimbursements will be
                          made based on actual expenditures.)
   4.Attachment A Small Business Certification Statement
                          Use if you are applying for a Small Business grant.

All items on the Workforce Advancement Training Grant Application and the other above
mentioned documents shall be completed.

Application Review
Do not attach the Review Criteria for WTCS Grants (07/11).

   1. Applications will be evaluated based on Abstract – five percent (5%), Need – twenty
      percent (20%), Training Plan – forty percent (40%), Outcomes and Evaluation – twenty
      percent (20%), and Budget – ten percent (10%). Hint: Projects that would accomplish
      one or more of the following will receive stronger scoring:
   2. Increase employees’ wages in the short term;
   3. Improve employees’ job and career opportunities in the short term;
   4. Implement activities related to career pathways and bridge programs as defined under the
      RISE initiative;
   5. Implement part of a formal regional development strategy planned by an industry
      partnership; or
   6. Strengthen the position of the state’s driver industries.

Data Collection and Reports
All applicants funded under this priority shall comply with WTCS data submission requirements
in the time frame required. The requirements are:

General Purpose Revenue Grant Guidelines                 43                               08/12
   1.Workforce Advancement Training Grant Final Report.
       This should be used in place of the WTCS Evaluation/Monitoring and Screening mid-
       year and end-of-year report, which is used for most other WTCS grant categories. The
       final report is due 45 days after the end of the award period.
   2.Standard Financial Report (SFR 1) (Rev. 6/11) Electronic Version: Microsoft Excel
       The Standard Financial Report is due 45 days after the end of the award period.
   3.Contract Reporting System applies to all Workforce Advancement Training Grants.
   4.Client Reporting System applies to Workforce Advancement Training Grants.
       The data elements on the Client Grant Demographic Record usually required for clients
       receiving services from any grant activity do not have to be reported. Grant Activity
       Records only need to be submitted if they are being used to report WAT grant numbers,
       in which case only the grant number and basic identifier fields need to be reported. The
       alternative to submitting Grant Activity records is to report the WAT grant number on the
       Course Records.
   5.WTCS Economic Impact Survey
   6. All employers receiving services under this grant category are required to complete the
       web-based WTCS Economic Impact Survey for contract training within one year of
       completion of training.
   7. Attachment A – Small Business Certification Statement
       When applying for Small Business WATG funds, colleges are required to verify that all
       participating businesses meet the Workforce Advancement Training Grant small business
       definition. Attachment A must accompany the grant application.


WTCS Contact Person:                                            Amy Charles (608) 266-0025




General Purpose Revenue Grant Guidelines                 44                               08/12
College:                                                                       Project Number: xx-xxx-116-11x
Project title:                                                                 Fiscal year 20__-20__

          Application for GPR Workforce Advancement Training Grants
1.   COLLEGE NAME, PROJECT NUMBER, PROJECT TITLE, and FISCAL YEAR – Enter this information in the
     page header, so that the information appears on every page.

2.   GRANT TYPE: (check one)              General           Small Business

     If REVISION, enter date:
     GRANT END DATE: <if other            than 6/30 end of Fiscal Year>

3.   COLLEGE ADDRESS:



4.   APPLICANT CONTACT:              <Person able to answer questions about application>

5.   E-MAIL:                                                                        6. TELEPHONE:

7.   I certify that the information contained in this application is in compliance with federal and state regulations and
     application guidelines.

     APPLICANT PRESIDENT SIGNATURE                                                                  Date

8.   TOTAL ACTIVITY COST:             $                           9.   NUMBER TO BE SERVED:                   (unduplicated)

     STATE FUNDS REQUESTED:               $

FOR WTCS OFFICE USE ONLY:
                                                                                      Recommended Award: $_________________

             Approved                                                              Approved with Technical Revisions
             Revisions Required Before Approval                                    Disapproved

                                                                   Date                          To Fiscal:
Education Director
                                                                   Date
Assistant Vice President                                                                              Vice Presidents

Revisions required or reason for disapproval:




 For narrative responses (not including Business Information Table and Course Table) in the following sections,
use a font from Times family, 12-point, plain style (except for emphasis), no shading. Click in grey text fields for
pre-set font choice.




     General Purpose Revenue Grant Guidelines                                 45                                        08/12
10. Application Abstract
    Succinctly describe, in 200 words or less:
     the purpose of the proposed project
     a brief description of the problem
     a summary of the activities
     a summary of important measureable outcomes
    The abstract may be published for various uses. Use your organization’s complete name the first time
    you mention it. Do not use abbreviations or acronyms. Employ direct sentence structures, such as
    “This project will (action verb)….”


11. Subcontractor Information and Assurance
    (List subcontracted costs under Budget Line 8, “Other.”)
     Organization Name:
     Address:
     Contact Person:
     Telephone:                                         E-mail Address:
     Purpose:              <Describe subcontractor responsibilities here>

    Assurance – Grant funds may be used to subcontract for services only if the district itself does not
    possess the resources and capacity to provide them. Provide an explanation of how this condition
    applies in this case.


12. Input to Application
In 100 words or less, describe how the college worked with the business to prepare the application.
Include the names and job titles of business representatives involved in planning the grant. Name any
employee groups involved. Describe any assessments used to determine worker training needs.



13. Statement of Need –This section covers a description of the business and the business issues
that create a need for training.

    Relationship to previous WAT project
    If this project is closely related to a previous WAT Grant, in 150 words or less, summarize the
    relationship. (Further explanation can be provided in following sections, if needed.)



    Business Information
       Business Information Table. Provide a summary description of the business by filling in the
    following table (add rows as necessary).


                                   Location                                                      “x” if    Year of
                    No.            (city, village,                                      NAICS    non-      prev.
Business Name       Employees      town)             Main products or services          Code*    profit    partic.†



* North American Industry Classification System: You may use
http://www.census.gov/epcd/www/naics.html or http://www.naics.com/search.htm for assistance with
NAICS codes. First four digits are sufficient.
† If the business participated in a previous WATG, enter the fiscal year of that project.

       Additional Business Information. You may use 400 words or less to describe any other
    features or characteristics of the business that are helpful in understanding the importance of your
    proposal. If the business has other facilities in Wisconsin, briefly describe those facilities. Information
    describing the company’s importance to the regional economy, involvement in industry partnerships,
    and career pathway development belongs here.



    Current Business Challenges
    In 300 words or less, describe issues facing the business—e.g., development of new products,
    increase in production capacity, adoption of new equipment or production processes, inefficiencies in
    current processes, increased competition, or workforce characteristics—that lead to the need for
    incumbent worker training.



14. Training Plan – This section covers the plan for training that addresses the business challenges
stated above.

    Target Audience
    In 250 words or less, describe the makeup and the number of workers who will be served. Include
    the estimated number of employees to be trained by their occupation or function, sex, and/or race.
    For projects providing different types of training, make clear which employees by occupation or
    function will receive which types of training.



    Proposed Training Solution
    In 300 words or less, describe the training that is being proposed to address the business challenges.
    If training in multiple subjects is to be offered, break the training into logical groups. Describe any
    supporting, non-instructional activities that are included in the budget. Mention where training will take
    place (e.g., name of college campus, job site).



    Course Table
    Identify each course to be delivered by filling in the following table (add rows as necessary).

Course No.                                                                           No.         No. Hours      No.
(include Aid Code)   Status*   Course Name                                           Credits     Instruct.†     Employees




* Status: Use “a” for approved, “n” for new and not yet submitted for approval, and “p” for pending approval.
† Hours of instruction per individual course section, regardless of how many sections will be offered.



    Business or Employee Certifications
    In 100 words or less, describe any business or industry certifications that may be obtained by the
    business or employees as a result of completing the training. Indicate whether the requirements for a
    certification will be met partially or completely.



15. Outcomes and Evaluation – This section covers the results that the business expects from
this training and how the business will evaluate whether the training has been effective.

    Expected Outcomes
    Mark the boxes in the following tables that relate to business and employee outcomes anticipated
    after completion of the proposed training. Add any information that describes specific performance
    metrics or indicators and goals after the outcome title. You may add additional outcomes under
    “Other,” the last item in each table.
    Business Outcomes
         A.   Improved productivity.
         B.   Cost savings.
         C.   Improved work environment.
         D.   Compliance with safety or other regulatory issues.
         E.   Increased sales.
         F.   (#)    new jobs created or (#)    existing jobs saved.
         G.   Improved employee retention.
         H.   Other (Number H1, H2, etc., if more than one).


    Employee Outcomes
         I.   Increased knowledge and skills.
         J.   Raised wages as a direct result of training (Explain—see note*).
         K.   Improved earning potential at the company in the long term.
         L.   Promotion to a higher job classification as a direct result of training (Explain—see note*).
         M.   Expanded opportunities for advancement within the company.
         N.   Obtaining industry-based credentials or certifications or related college credit.
         O.   Other (Number O1, O2, etc., if more than one).

          * Explain how the company will make wage increases or job upgrades available as a direct
          result of the training.

    Evaluation Process
    In 250 words or less, describe how the business will assess whether the training provided was
    worthwhile and produced the expected outcomes. Include information about who will be responsible
    for evaluation activities and the schedule for such activities.
     Relate evaluation activities to specific outcomes by labeling each evaluation activity with the letter
    (from the tables above) of the outcome that it addresses. An evaluation activity may be linked to more
    than one outcome.



    1.    WATG Budget –
          Line 1.0 and 2.0--In 2011 the Legislative Audit Bureau recommended that districts base their
          application components on expected actual costs, rather than contract rates.

          Line 3.0--Automobile travel must specify planned mileage and cost per mile. Cost per mile is
          limited to IRS Guidelines.
        WATG Alternative Budget Narrative

                                                                     ----- $ Amount -----
                                                              Grant          Non-
                                                            Allowable        Grant       Total
Line Number                Description                      Activities Activities       Project
1.0 Administration                                              n/a                            0
             Total 1.0                                          n/a
2.0 Salaries/Fringes




               Total 2.0
3.0 Travel


           Total 3.0
4.0 Equipment-Major


           Total 4.0
5.0 Equipment-Minor


            Total 5.0
6.0 Software


            Total 6.0
7.0 Supplies




               Total 7.0
8.0 Other


               Total 8.0
9.0 Subtotal               Lines (1.0 thru 8.0)



Total Budget
                           WAT Grant Reimbursable at 100%                   n/a          n/a

				
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