2007 - uvu.edu

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2007 - uvu.edu Powered By Docstoc
					IT PBA 2007-2009

  December 3, 2007
                  Introductions
   52.5 full-time IT service employees
   52 part-time/work study ITS employees
   51 department IT staff
   63 committee members outside ITS
         2007-2008 Operating Budget

 OIT $1,462,274 - 5 FTE (includes Security & DBA)
 TSS $1,030,237 - 11 FTE
 Infrastructure/phone $2,258,588 - 20.5 FTE
 Admin Computing $1,401,708 - 16 FTE
 Total institutional budget $6,152,807 - 52.5 FTE
   – 5.286% of total institutional budget
   – Additional $1,626,812 (state, soft, one-time, etc.)


 Total Budget $7,779,619
          Accountability
 Thank you for your support
 Allocated to IT since PBA - November 2006
   – Salaries
            – Luminis System Admin – Hired – started Thursday
            – Web Developer – Hired
            – Wireless Technician - Hired
    – Hourly
            – HelpDesk $30,000 – covered existing hourly resources
    – On-going
            – $100,000 – S&E funds – Training & equipment – allocated to departments
            – $300,000 – Wireless including salary above – implemented & spent ahead
    – One-time
            –   $700,000 – infrastructure servers, network, approx 1 year (1/7th)
            –   $125,000 – Firewall (actual expenditure $155,000) – purchased & being installed
            –   $126,000 – Classroom Technology including west campus (Academics) – in process
            –   $170,000 – Sun System Upgrade (done fall break move to UVU)
            –   $300,000 – TouchNet implement & first two years (in planning stages)
            –   $122,500 – DegreeWorks purchase & consulting/training (contract signed)
            –   $15,351 – Fiber Canyon Park – fiber to park - waiting on final contract
            –   $110,000 – Title III project funding for ODS/EDW – ODS running, EDW scheduled
       Accountability

 Major successes
  – Free wireless for campus
  – SUN hardware replacement
  – UVU domain for Banner & UVLink (Luminis)
  – ODS implementation
  – Other major projects (see handout)
Develop, refine, and integrate campus master     Pursue the implementation of the campus facilities
plans, including funding priorities, to direct   and information technology master plans
the planning process for future growth
                     Planning requests

     IT Master Plan - changes & updates - review & adopt
     Plan for this year - See handout of projects &
         infrastructure budget for 07-08
     Plan for next year - based on PBA process, internal
         and state funding


     In the future we need to look at:
          – Life-cycle planning for infrastructure, computers, growth,
            projects, etc.
          – Look at what is already being spent - look for efficiencies,
            reallocations
          Strategic Directions                         Primary focus


 Transition to UVU
      •   Working on state initiative for High Performance Computing
      •   Server, Web services and Web site migration
      •   Lifetime portal available for alumni
      •   Working on policies for IT & security
 Distinctive educational opportunities
      • Support college with IT resources
      • Engaged learning through technology tools
      • Distance education, satellite campuses etc.
 Programs & Services to Recruit & Retain
      • UVU website as a recruiting tools
      • Hobsons, Title III, ODS, DegreeWorks, TouchNet, etc
      • Support good customer service for and through technology
         Strategic Directions Operational needs
 Manage & Expand resources for mission/growth
      • IT Master Plan
      • Working with State CIO’s group & UEN for state funding
      • Providing environment for faculty, staff & students!
 Attract, retain & develop faculty & staff
      • Invested in training
      • Hiring process, technology tools to retain, etc.
 Foster professionalism, collaboration,
  communications, transparency
      • Communications & Information tools
      • Technology & professionalism
      • Security
          Budget priorities

1.   Positions to support college at the current level of
     expectations & needs
2.   Funds for existing IT infrastructure
3.   Projects to support strategic directions
4.   Stay current with growth & best practices
5.   Promote & support innovation & automation

Internal PBA process - sorted through over $10 million in requests
                                           • Ensure adequate staff to support
                                             excellence in programs and services
          Request #1
          HelpDesk Technician
 $57,922 full-time technician salary base

   –   Supporting 112 new employee this year
   –   More phone calls each year
   –   Supporting more student services
   –   ****Computers per tech (admin)
                                30000                                       28
                                                                   25       56
                                25000                     23       19      9863
                                                                            3 Undoc
   – IT Steering Committee request also
                            20000
                                                          20
                                                                   6968
                                                                   8
                                                 178      10172             943 Greate
                                                  4046    5        2873    2088 Less th
                                15000   132      27                 692
                                                                                   Less th
                                                          3138
                                10000   364375    6527
                                                          775
                                          2706                    14665    15669
                                                   797
Over 4000 computers on campus   5000
                                          1115
                                                  6457
                                                          9120
                                          5040
                                   0
           Request #2
           Banner Security Officer
 $86,740 salary base
   Requested by EAMT & functional areas
   Protecting data through security is important!
   Top 5 concern of CIOs in higher education
   Secure sensitive information & audit access
   Stop the improper flow of sensitive information

 • Review and align academic and
   institutional policies with best
   practices of peer institutions
           Request #3
           Existing IT Infrastructure
 Request $100,000 base
               $496,000 one-time (move toward base funding later)
   – Funding for 1 year replacement and progress to base funding of Infrastructure

$6.5 million infrastructure with 7 year life
   – Network, Servers, Other (Wiring, UPS, Phone, Rooms, prox. locks, etc.)
   DLC adds $535,566 in network infrastructure
         Request #4
         Existing Software/IT contracts
 $30,182 base
Software & Maintenance
  – 5% increase on existing $603,629 = $30,182
    (these are licenses/contracts not covered by state funds)
  – Additional needs – look for internal/state funding
      • New software/hardware (telephone upgrade, soft phone) ($35,000 one-time)
      • Security appliances & software funding ($30,000)
         Request #5
         Oracle Developer
 $86,470 salary base


  –   ODS & Title III to support (1/2 year from grant)
  –   3 more IR specialist to support
  –   Growing number and complexity of requests
  –   Retention initiative!
       Request #6
       Google Search Appliance
 $50,000 one-time

  –   Better search capabilities on website
  –   Better control of search outcomes
  –   Discussed & recommended by SWAT/UVWAC
        Request #7
        Virtual Lab Phase I
 $20,000 one-time
   – Use to support demo project and up to 50
     concurrent users


 Use students funds?
 On-going money needed later


                           • Fully develop distance education, extended
                             learning programs, summer programs, and
                             satellite campuses/facilities
        Request #8
        Data Center & wireless in DLC
 SAN                        $450,000             O
 Data center infrastructure $348,850             O
 Wireless in DLC            $144,000             O

  Current SAN is reaching limits and is 5 years old
  High performance computing power & space
  Aging server rooms
  Out of space
             Request #9
             Automation System support
 $57,922 salary base

 Growth of systems & locations
  – 24 systems to 39 systems
  – Existing systems support 31
                                25
    more locations/clients
                                                  20

                                                  15
                                                                            Major systems
 Systems include:                                10
                                                                            Mid level
                                                                            Small systems
One-Card, imaging, scheduling, advising,
                                                  5
One-stop, loan management, antivirus, billing,
credit card systems, PE checkout, Crystal, etc.   0
                                                       06-07   now   plan
           Request #10
           hourly money
 $60,000 hourly – prefer base but one-time is OK
 The following prioritized needs have been identified
   –   WDS – One-time immediate $40k
   –   Automation – $25k
   –   Security - $25k
   –   OIT support- $25k
   –   HelpDesk $30k
   –   Infrastructure $22k
   –   WDS on-going 40k
   –   Telephone services (soft to hard funded)
   –   Media services hourly
           Request #11
           Network & Desktop Security
 $57,922 salary base

   Protecting data through security is important!
   2000 attacks per hour, 31% of network traffic
   Top 5 concern of CIOs in higher education
   Second biggest concern is cleaning up old data
     from desktops and laptops and protecting them
 • Review and align academic and
   institutional policies with best
   practices of peer institutions
       Request #12
       Video/cable system upgrade
 $35,000 for Phase I one-time


  Limited channels to areas of campus that
  can’t currently receive it.
  Expands possibilities for academic resources
  Future of cable systems
               Others that we support
   1.   Retention & training initiatives for current employees
   2.   Director Academic Computing $85,740
   3.   Digital Signage position $50,000
   4.   Emergency Communications (state funding)
   5.   Business Office Business Analysis (IT position)
   6.   Media
     –    Media life cycle $120,000 on-going
     –    SRS & computers in classroom (or laptops) - $60,000
     –    Video Surveillance
     –    UEN room upgrades
     –    Media enhanced classrooms build out/ equipment check out
   7. Software serving (virtual labs) - $100,000 on-going
   8. Computers in labs and offices R&R - $400,000
   9. State disaster recovery project – State funding
   10. Turnitin 3 year contract - $70,000
   11. Faculty notebook computer initiative - $100,000
   12. DLC commons – R&R and support (to Center for Student Computing)
   13. MicroFiche Scanner
       Funding Opportunities

 State Higher Education Initiatives
   – Software
   – Infrastructure one-time
   – Disaster recovery
   – Emergency communications
 IT infrastructure Bill
 Internal Reallocations
 PBA process
         Summary- Prioritized Requests
 1      HelpDesk Technician                          $57,922   Base
 2      Banner Security Officer                      $86,740   B
 3      Network, Server, Storage, Backup Infrast.   $100,000   B
                                                     $496,000   O
   4    Software & Maintenance increases             $30,182   B
   5    Oracle Developer                             $86,740   B
   6    Google Search Appliance                      $50,000   O
   7    Data Center & wireless in DLC               $942,850   O
         • SAN                          $450,000
         • Data center infrastructure   $348,850
         • Wireless in DLC              $144,000
   8    Automation Support Position                  $57,922   B
   9    Virtual Lab phase I                          $20,000   O
   10   Hourly Money                                 $60,000   B/O
   11   Security Technician                          $57,922   B
   12   Video Upgrade Phase I                        $35,000   O
   13   Other Campus Priorities listed above

				
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