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					Verification
course
ISFAA Winter Conference December 13, 2012
Today’s instructors
Sue Allmon, WGU Indiana
Lori Love, UIndy
                                                                         Guiding
               SYLLABUS




                                              Verification Course 2012
                                                                         Principles

                                                                         Federal Register

Retrospective on 2012-2013                                              Dear Colleague
                                                                         Letters
 verification                                                            Electronic
   Spotlight on significant change Part I                               Announcements

                                                                         Program Integrity
   Updated guidance for 2012-2013                                       Questions &
                                                                         Answers

                                                                         NASFAA News
Prospective for 2013-2014 verification
   Spotlight on significant change Part II


Discussion board for 2013-2014
 implementation
Retrospective on
2012-2013
Verification
General requirements for selected applicants
Verifiable Data Elements 2012-2013
Household size
Number in college
Child support paid reported on FAFSA
Receipt of food stamp benefits (SNAP)
Certain information for tax filers
     AGI
     U.S. tax paid
     Untaxed IRS Distributions
     Untaxed pensions
     Education credits
     IRA Deductions
     Tax-exempt interest
Income earned from work for nontax filers
New to 2012-2013
Spotlight on significant change Part I

                            Acceptable Documentation
                            Data Element

Child support paid          Signature of person paying
                              support
                             Amount paid per recipient
                             Name of each recipient



Food stamps (SNAP)          Signature (parent or
                              independent student)
                             Received SNAP in 2010 or
                              2011
New to 2012-2013
Spotlight on significant change Part I continued

                            Acceptable Documentation
                            Data Element

Income of nontax filer      Signed statement certifying
                              not filed and not required to
                              file for tax year
                             Sources and amounts of
                              income earned
                             Copy of W2 for each source
World of Tax Return Transcripts                                                      Spotlight on




                                            Source for verifying tax info reported
                                                                                     significant
                                                                                     change
Data elements for tax filer transferred                                                 Part I
 by IRS Data Retrieval Tool (DRT)
   DRT used – unchanged transfer – 02                                               Did you know?
    IRS Request Flag                                                                 P-Q&A: May also
   No additional tax information needed                                             accept as proof of
                                                                                     tax filer data
                                                                                     elements

                                                                                     •     Record of
Data elements for tax filer where DRT                                                     Account
                                                                                           Transcript
 not used or information changed
                                                                                     •     Return
   Must obtain tax return transcript                                                      Transcript for
                                                                                           Taxpayer
   May request by:                                                                        (RTFTP)
     Online (www.irs.gov)
     Telephone request at 1-800-908-9946
     Fax or mail form (4506T-EZ, 4506-T)
     In person (local tax center)
Updated Verification Guidance
2012-2013
Issue                           Guidance
                                8/21, 9/25, 11/2, Program Q & A
Limited circumstances – DRT &   • Signed copy of relevant 2011
tax return not possible           IRS tax return
                                • Failed paper request – copy of
                                  IRS response, signed by tax
                                  filer
                                • Failed online request – signed
                                  copy of screen print from official
                                  IRS web page displaying
                                  request unsuccessful
                                • Completed, signed IRS Form
                                  4506T-EZ or 4506-T with line 5
                                  completed (school information)
Updated Verification Guidance
2012-2013 continued
Issue                 Guidance
                      8/21, 9/25, 11/2, Program Q & A
Identity theft        • If Form 14039 not available,
                        may accept signed copy of tax
                        return, copy of filed police
                        report or signed identify theft
                        statement
Amended returns       • Signed copy of original tax
                        return (or return transcript)
                      • Signed copy of Form 1040X
Foreign tax returns   • Signed copy of foreign return(s)
                        or other information listing
                        similar income tax information,
                        converted into U.S. dollars
                      • Nontax foreign tax filer – signed
                        statement certifying
                        income/taxes paid.
Updated Verification Guidance
2012-2013 continued
Issue                            Guidance
                                 8/21, 9/25, 11/2, Program Q & A
U.S. Territory or Commonwealth   • Signed copy of applicable tax
tax returns                        return (Puerto Rico, Guam, American
                                    Samoa, Commonwealth of Northern
                                    Mariana Islands)

                                 • Signed copy of individual wage
                                   and tax statement for each
                                   employer along with signed
                                   statement listing all income and
                                   taxes for tax year (Republic of the
                                    Marshall Islands, Republic of Palau,
                                    Federated States of Micronesia—Freely
                                    Associated State.)
Updated guidance
Review Program Integrity – Q & A
Prospective for
2013-2014
Verification
General requirements for selected applicants
Intro into world of Verification
Tracking Groups 2013-2014
V1 – Standard: Verifiable data elements from 2012-
 2013 for tax filers and nonfilers, child support paid, and
 SNAP.

V2 – SNAP: receipt of SNAP benefits only.

V3 – Child Support Paid: child support paid only.

V4 – Custom: Child support paid, SNAP, high school
 completion status, and identity/statement of educational
 purpose

V5 – Aggregate: all data elements in tracking groups
 V1 and V4.
New to 2013-2014
Spotlight on significant change Part II

                            Acceptable Documentation
                            Data Element or Process
                            or Explanation

Verification groups         Step towards customization




High school completion      Documentation of high school
                              diploma
 status                         Diploma or 8 semester transcript
                                 (includes graduation date)
                                GED
                                Homeschool credential
                                Academic transcript showing
                                 successful completion of 2 year
                                 program fully transferrable to a
                                 bachelor degree
New to 2013-2014
Spotlight on significant change Part II continued

                            Acceptable Documentation
                            Data Element or Process
                            or Explanation

Identity/statement of       In-person:
                                School official must obtain
 educational purpose             government-issued photo id
                                 and signed statement of
                                 educational purpose
                                Date id was received
                                Name of school official


                             If not in-person:
                                Copy of government-issued
                                 photo id
                                Notarized statement of
                                 educational purpose signed by
                                 applicant
New to 2013-2014
Spotlight on significant change Part II continued

                            Acceptable Documentation
                            Data Element or Process
                            or Explanation

Verification tracking       Added field on ISIR: V1, V2,
 flag                         V3, V4, V5
                             FAA Access to CPS online:
                              Standard, SNAP, Child
                              Support Paid, Custom, or
                              Aggregate verification.
Verification Resources via FSA
6/18/10 NPRM (Pages 34825-34834)
   http://www.ifap.ed.gov/fregisters/FR061810ProgramInte
    ritylssuesNPRM.html
10/29/10 Final Rule (Pages 66902-66913 and
 66954-66958)
   http://www.ifap.ed.gov/fregisters/FR102910Final.html
Federal Register Notice of Information To Be
 Verified for the 2012-2013 Award Year
   http://www.ifap.ed.gov/fregisters/FR071311FAFSAInfor
    mation.html
Verification Resources via FSA
GEN-11-13 and GEN-11-03
   http://www.ifap.ed.gov/dpcletters/GEN1113.html
   http://www.ifap.ed.gov/dpcletters/GEN1103.html
Q&A on Program Integrity website:
   http://www2.ed.gov/policy/highered/reg/hearulemaking/2
    009/verification.html
Sample 2012-2013 Verification Worksheets
   http://www.ifap.ed.gov/eannouncements/020312Sample
    VerificationWorksheets1213.html
Verification resources via fsa
FAFSA-IRS Tax Return Transcript Matrix
   http://www.ifap.ed.gov/eannouncements/031612FAFSA
    1213VerificationIRSTaxReturnMatrix.html
2012-2013 Application and Verification Guide
   http://www.ifap.ed.gov/fsahandbook/attachments/1213A
    VG.pdf
GEN-12-7 – Acceptable Documentation for Income
 and Taxes
   http://www.ifap.ed.gov/dpcletters/attachments/GEN1207.
    pdf
Verification Resources via FSA
2012-2013 Electronic Data Exchange (EDE)
 Technical Reference
   http://www.ifap.ed.gov/edetechref/010612EDETechRef1
    213Jan12Update.html
2012-2013 ISIR Guide
   http://ifap.ed.gov/isirguide/attachments/1213ISIRGuide
    Dec2011.pdf
Electronic Announcement on Acceptable
 Documentation Update for 2012-2013 Award Year
 Verification
   http://ifap.ed.gov/eannouncements/110212AwardYrVer
    AcceptDocs.html
Verification Resources via FSA
Electronic Announcement on Acceptable
 Documentation for Verification of 2011 IRS
 Information
   http://www.ifap.ed.gov/eannouncements/072012Accept
    ableDocumentation4Verification2011IRSInfo.html
Electronic Announcement on Limited
 Circumstances When a Signed Copy of Tax Return
 or Other Documentation is Acceptable for
 Completing Verification
   http://www.ifap.ed.gov/eannouncements/082112Limited
    CircumstancesWhenSignedCopyofTaxReturnisAccepta
    ble.html
2013-2014 Verification Resources
via FSA
Federal Register notice published 7/12/2012
Dear Colleague Letter GEN-12-11
   http://www.ifap.ed.gov/dpcletters/GEN1211.html
Electronic Announcement on Plans for 2013-2014
 Verification Worksheets
   http://ifap.ed.gov/eannouncements/110112Plansfor1314
    VerificationWorksheets.html
Test your
Knowledge
Question: If a school receives both unaltered tax data
(02 IRS Request Flag) and a tax return transcript from
an applicant, is the school required to review the
transcript?
Answer: Yes. The school must review the transcript
to ensure there is not discrepant information.
Discussion Board
• 2012-2013 wrap-up
• 2013-2014 implementation

				
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