What Every 4-H Leader Should Know - Indiana 4-H

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What Every 4-H Leader Should Know - Indiana 4-H Powered By Docstoc
					                       December 3, 2009
                           Presented by:

Carl Broady             Renee McKee              Steve McKinley
Extension Specialist    Assistant Director and   Extension Specialist
                        Program Leader,
broady@purdue.edu       rmckee@purdue.edu        mckinles@purdue.edu

Welcome and Introductions
 Find a partner that you don’t know well.
 Introduce yourself to your partner.
    Name
    Years of 4-H participation as a member and/or volunteer
    Your current role in 4-H
 Ask your partner, “What’s the best 4-H experience you
  can remember?”
 Then, share this 4-H experience with your partner.

Program Objectives
1. Describe the essential elements of the Indiana 4-H
     Youth Development program.
2.   Share examples of the impact 4-H has on its
3.   Review 4-H program delivery methods.
4.   Discuss basic components of an effective 4-H Club
5.   Identify programs and opportunities available to 4-H
6.   Explain 4-H program policies and procedures.

Describe the essential elements of the Indiana 4-H
                     Youth Development program.

What is 4-H Youth Development?
 Developing caring relationships
 Building a community spirit
 Creating opportunities for youth to build and exercise life
   Taking the university to youth in communities
   Utilizing “learning by doing” experiences
   Providing opportunities for youth and adults to work
   Educating adults in the area of positive youth

4-H Mission and Vision Statements
 National 4-H Mission
    4-H empowers youth to reach their full potential, working
     and learning in partnership with caring adults.

 Indiana 4-H Mission
    The Indiana 4-H Youth Development mission is to provide
     real-life educational opportunities that develop young
     people who positively impact their community and world.

4-H Mission and Vision Statements
 National 4-H Vision
    A world in which youth and adults learn, grow and work
     together as catalysts for positive change.

 Indiana 4-H Vision
    Indiana 4-H Youth Development strives to be the premier,
     community-based program empowering young people to
     reach their full potential.

      Essential Elements of 4-H
        Belonging                         Mastery
1.   Positive relationship       4.   Engagement in Learning
     with a caring adult         5.   Opportunity for Mastery
2.   An inclusive
3.   A safe environment

     Independence                       Generosity
6.   Opportunity to see          8.   Opportunity to value
     oneself as an active             and practice service for
     participant in the future        others
7.   Opportunity for self-
I pledge my head to clearer thinking…

     Youth need to know that they are able to
      influence people and events through
      decision-making and action.

     These youth are… Confident, Assertive,
      Responsible, Self-disciplined, Leaders

I pledge my heart to greater loyalty…

  Current research emphasizes importance for youth to
   have opportunities for long-term consistent
   relationships with adults other than parents.
  Belonging may be the single most powerful positive
   ingredient we can add to the lives of youth.
  These youth are…
   Loving, Friendly, Social, Cooperative, Trusting

I pledge my hands to larger service…
   Youth need to feel their lives have meaning and
   By participating in 4-H community service and
    citizenship activities, youth connect to
    communities and learn to give back to others.
   These youth are… Caring, Sharing, Loyal,
    Empathetic, Supportive

I pledge my health to better living…

  In order to develop self-confidence youth need to
   feel and believe they are capable and they must
   experience success at solving problems and meeting
  These youth are… Achieving, Successful, Creative,
   Problem solvers, Motivated, Persistent, Competent

Share examples of the impact 4-H has on its

National 4-H Study of Positive
Youth Development (2003-2008)
 Long-term study measuring the impact of personal and social
  factors on youth as they develop
 Key findings
    Community youth development programs (like 4-H) positively
     affect youth success
    All youth can succeed - involvement in 4-H increases their
     potential for doing well
    All youth need positive youth development. No person is
     immune to the risks and challenges present in today’s society
    Involvement in youth development programs reduces the
     likelihood that young people will engage in risk behaviors, such
     as under-age drinking, smoking and bullying.
National 4-H Study of Positive
Youth Development (2003-2008)
 4-H Youth (as compared to non 4-H participants) are:
    1.5 times more likely to exhibit positive youth development
     characteristics (competence, confidence, connection,
     character, and caring)
    3.5 times more likely to be in the highest levels of
     contribution (to self, family, and community)
 Youth in 4-H are leaders, contribute to their communities,
  and are civically engaged

Indiana 4-H Tenure Study (2008)
 4-H members in final year of tenure reported on 4-H’s impact
  on the development of their personal life skills
 Results: Indiana 4-H members perceive they are acquiring
  multiple life skills through their participation in the 4-H
 5 top-rated life skills:
      Self-responsibility
      Self-motivation
      Communication
      Social skills
      Leadership
 94% plan to continue education beyond high school

Contributions and Impact of
Indiana 4-H Volunteers (2007)
 Indiana 4-H Volunteers have served a median of 8 years
 Majority of 4-H Volunteers contribute at least 1 hour per
  week during the school year and 6 hours per week in the
  summer months
 66% of volunteers make financial contributions to 4-H
 Volunteers make at least 5 phone calls and 5 e-mails each
  month for 4-H
 Volunteers travel a median of 11 miles monthly for 4-H

Contributions and Impact of
Indiana 4-H Volunteers (2007)
 4-H volunteer experiences positively impact the
    Enjoying the opportunity to be with youth
    Helping youth grow and develop
    Repaying 4-H for its impact on the volunteer as a member
 4-H Volunteers positively impact the youth
    Serving as positive role models
    Developing community connections
    Generally helping, listening, or “being there”
    Sharing new content knowledge

Sample Volunteer Quotes
 “4-H teaches me to be better organized and it allows me
  to serve youth on becoming better organized. I love
  working and sharing skills and knowledge with others!”

 “4-H has influenced my life in so many ways including
  watching the children grow in their understanding of their
  role in the community and their role as an individual and
  friend. It also helps remind myself of the responsibility I
  carry as an individual even as an adult.”

Sample Volunteer Quotes
 “I try my best to show the parents that it is better to
  have a blue ribbon member than a champion
  PROJECT. That is when I feel I have done my best for
  the youth in our county.”

 “I try to be a positive role model for the youth that I
  work with. I hope to make a good impression on
  them to lead responsibly, be a good sport in
  competition, and learn to treat others with respect.”

• Discuss your responses locally
• Record responses on a flip chart
• Share your best thoughts with the state!

Review 4-H program delivery methods.

How is the 4-H Program Delivered?
 School enrichment – during and after school (117,126)
 4-H community or project clubs (72,159)
 Special interest (20,446)
 Camping (4,384)
 Individual study (1,445)

                                    * 2008 enrollment numbers
Through 4-H Programs, Youth…
   Have fun
   Meet new people
   Learn by doing
   Gain life skills
   Build self-confidence
   Practice responsibility
   Participate in age-appropriate activities
   Increase participation in higher education

Through 4-H Programs, Youth…
   Set and achieve goals
   Practice leadership, citizenship & community
      service, public speaking
     Learn self-responsibility
     Are involved in the planning process
     Serve as officers and committee members
     Receive recognition for efforts & accomplishments

Cone of Experience

4-H Motto "Learn by Doing"
   We remember:
     10% of what we read
     20% of what we hear
     30% of what we see
     50% of what we see and hear
     70% of what we see, hear and discuss
     90% of what we see, hear, discuss and practice

Experiential Learning Model

Discuss basic components of an effective 4-H Club

What is a 4-H Club?
 Organized group of at least 5 members from 3 or more
 Regular meetings held with adult volunteers or staff
 Provide long term, progressive series of educational
  experiences to meet developmental needs of youth
 Led by youth officers with advice from screened and
  trained adult volunteers

“Opening” a 4-H Meeting




Business Meeting

      minutes   Business



Educational Program


    minutes    Recreation

Refreshments & Recreation
    minutes       Business



4-H Club Meeting Checklist
 Was well planned
 Led by officers
 Flowed smoothly
 Included participation by all members
 Was held in a comfortable location
 Included interesting presentations and/or other activities
 Involved recreation and refreshments
 Shared dates of upcoming meetings and activities

Identify programs and opportunities available to 4-H

State 4-H Awards/Opportunities
 Scholarships
 Key Club
 Farm Bureau Tenure
 State Fair Achievement Trip
 State Fair Exhibit Hall Workers
 Career Development Events

State 4-H Conferences
 Purdue Science Workshops
 State 4-H Junior Leader Conference
 Electric Workshop
 State 4-H Band
 State 4-H Chorus
 4-H Round-Up
 State Fair Youth Leadership Conference
 Indiana 4-H Youth and Adult Congress

National 4-H Trips
 National 4-H Conference
 Citizenship Washington Focus
 National 4-H Dairy Conference
 National 4-H Congress

• 4-H SET (Science, Engineering, & Technology)
• Healthy Lifestyles
• Citizenship

 One Million New Scientists. One Million New Ideas.™
 Only 18 percent of US high school seniors are proficient in
  science (NAEP 2005). 5% of current US college graduates
  earn science, engineering, or technology degrees
  compared to 66% in Japan and 59% in China.
 America faces a crisis in its ability to keep up with
  increasing demand for professionals trained in these

 4-H’s response to this need
   4-H National Youth Science Day
   Biofuels Blast
   Soy Sensation
   Existing 4-H Project Manuals and Workshops


4-H Foods Project Manual SET Examples

 4-H is committed to the physical, mental and emotional
  health of our nation's youth so they may lead healthy and
  productive lives into adulthood.
 By 2014, 4-H will expand participation to 2.75M youth
  involved in healthy living opportunities.
 Healthy Living includes eating habits, physical fitness,
  capacity to recognize and direct emotions, and
  development of positive social interactions and

       http://4-h.org/programs_mission_mandates/healthyliving.html   44
 4-H places an emphasis on the importance of young
  people being engaged, well-informed citizens.
 By connecting to their communities and leaders, youth
  understand their role in civic affairs and are able to
  expand their role in decision-making processes.
 Civic engagement provides the foundation that helps
  youth understand the big picture of life and learn the skill
  sets that will allow them to become wise leaders for the
  21st century.

Discuss this question in your group.
              Share your responses!

Explain 4-H program policies and procedures.

Trivia time!

National 4-H Policy
 Established by 4-H National Headquarters (part of USDA
  and National Institute of Food and Agriculture – NIFA)
 4-H organizational policy and regulation documents
 Fact Sheets available on-line at: http://www.national4-

National 4-H Fact Sheets
 Using the 4-H Name and Emblem
    Name and emblem are protected by Congress and the
     protection supersedes authorities of a trademark or a
    Appropriate, updated emblem must be utilized
    Before approving artwork locally, check the guidelines

National 4-H Fact Sheets
 Granting Authorization to use the 4-H Name and
    Authorization must be used for the educational and
     character-building purposes of the 4-H Program

 Charters: The Key to Official Recognition
    Charters are issued by the state 4-H Program
    Do not expire

National 4-H Fact Sheets
 Fundraising: Private Support for the 4-H Program
    Fundraising programs using the name and emblem must
     have approval
    All monies received must be expended to further the 4-H
     educational program
    Any use that exploits the 4-H Program is forbidden
    The 4-H name and emblem shall not be used to imply
     endorsement of commercial firms, products or services

National 4-H Fact Sheets
 Raffles, Lotteries, Gaming and 4-H
    Long-standing policy prohibiting 4-H participation in these
     types of activities

 Livestock Sales, Auctions and Similar Events
    Income received and funds paid at these events are subject
     to Federal tax laws and IRS regulations
    Animals owned by 4-H members and purchased through a
     livestock sale or auction (where 4-H is a conduit for the
     sale) cannot be viewed as charitable contributions
National 4-H Fact Sheets
 Religion and 4-H Youth Development Programs
    Prohibits discrimination in programs and activities on the
     basis of race, color, national origin, gender, religion, age,
     disability, political beliefs, and marital or family status
    4-H programs must have secular purposes focused on
     education and must not advance religion

State & County 4-H Policy
 Organized 4-H Club Membership
    Youth may become 4-H members when they enter the third
     grade and may continue their membership through the
     completion of grade 12
    May continue membership for a maximum of ten (10)
     consecutive years
    Enrollment completed annually
    It is the policy of 4-H to be an inclusive organization. No
     county policy should be used to arbitrarily exclude youth
     from either membership or participation.
State & County 4-H Policy
 Mini /Exploring 4-H
   May include grades K-2
   Non-competitive learning environment
       Projects are NOT to be judged
       Rewards to be the same for all participants
   Participation in Animal Projects
       Subject to certain conditions
       Allowed to show, work with, or care for animal projects after their
        parent or legal guardian has signed a Liability Release Form
       Adult assistance required with animals weighing over 300 lbs

State & County 4-H Policy
 Health Forms
    Youth & Adult
 Field Trip & Activities Permission & Release Form
 Liability release statement on all 4-H membership
  enrollment forms
 Purdue CES Accident/Incident Report Form
   Must be completed whenever a 4-H Program participant or
    volunteer receives an injury that requires medical or dental
 Accident / Medical Insurance coverage
    American Income Life Insurance
State & County 4-H Policy
 4-H Volunteer Application Process
 Adult Behavioral Expectations (4-H 785)
    Signed form on file including release statement
 Annual 4-H Club Reports
    4-H Club/Unit Financial Report
    4-H Unit Activity Report
    Other as requested by 4-H Youth Educator

Review of a Successful 4-H Club
 Screened volunteers are in place
 A 4-H Charter has been obtained
 Members are enrolled
 A safe, welcoming environment is established
 Diversity is valued
 Membership is inclusive
 An accessible, public meeting place is secured
 Youth and Adult partnerships are formed
 Leadership responsibilities are shared
Review of a Successful 4-H Club
 Club Officers are elected and trained to establish meeting
    agendas and lead the meetings with minimal adult
   Club operating guidelines are inclusive and well defined
   Cooperation and competition are balanced
   Accomplishments are recognized
   An annual program of activities is set and communicated
    with the membership and Extension Office, including
    meeting dates and deadlines
   Contact lists for volunteers and officers are provided

Review of a Successful 4-H Club
 Meetings include a balance of business, education, and
   Service to community is valued
   Each member is provided an opportunity to be in front of
    the group
   Parents are positively involved in 4-H Club activities
   Club activities are evaluated periodically by officers,
    volunteers, and the membership

4-H Club Financial Checklist
 Club finances and fundraisers follow established
   An EIN has been obtained
   No personal Social Security numbers are attached to
    financial accounts
   Checking accounts include a duplicate check system
   Two signatures of unrelated persons are on checking
   A list of receipts and expenses is maintained

4-H Club Financial Checklist
 Original receipts are kept on file
 A Treasurer’s report is presented at each meeting
 Receipts are provided for donations received
 An annual financial report is submitted as requested by
  Extension Office
 IRS filing is completed by 15th day of 5th month following
  close of accounting year

Trivia answers!

Frequently Asked Questions

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