Doing Business with EPA

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					Doing Business with EPA

U.S. Environmental Protection Agency Office of Small and Disadvantaged Business Utilization (OSDBU)
Jeanette Brown, Director David Sutton, Deputy Director (now Cassandra Freeman

August 2004

EPA’s Mission
The mission of the U.S. Environmental Protection Agency is to protect human health and to safeguard the natural environmental–air, water, and land—upon which life depends.

www.epa.gov/osdbu

EPA Regions

EPA Lab Locations
Newport,OR Buluth,MN Ann Arbor,MI

Corvallis,OR

Narragansett,RI
Las Vegas,NV

Annapolis, MD (2 labs)

Denver,CO

Wheeling,WV Athens,GA Montgomery,AL

Ada,OK
Gulf Breeze,FL

OSDBU’s Mission
OSDBU - Office of Small and Disadvantaged Business
Utilization

The mission of the U.S. Environmental Protection Agency's Office of Small and Disadvantaged Business Utilization is to support the protection of the environment and human health by fostering opportunities for partnerships, contracts, subagreements, and grants for small and socioeconomically disadvantaged concerns.
Small Businesses – Making a Difference
www.epa.gov/osdbu

EPA Federal Spending
Direct Procurement
-Contracts, Simplified Acquisition -Task Orders and Delivery Orders

Direct $1.2 Billion

Indirect $4.41 Billion
Annual Total Spending

Indirect Procurement

- Grants - Interagency Agreements
- Cooperative Agreements
www.epa.gov/osdbu

$5.61 Billion

Doing Business with EPA
Primarily there are two ways to do business with the U.S. Environmental Protection Agency – Directly by entering into contracts following the Federal Acquisition Procedures, or
Indirectly through grants, interagency agreements or cooperative agreements. Direct --Contracts --Simplified Acquisitions --Micro Purchases --GSA Schedule --Bankcard Purchases EPA grant recipients are: --States --Tribes --Trust Territories --Colleges and Universities --Local Governments --Non Profit Organizations --Hospitals --Others

EPA’s MBE/WBE Fair Share Policy was developed to implement statutory executive orders and regulatory requirements which require recipients of EPA financial assistance to make good faith efforts to award a portion of their procurement dollars to minority-owned business enterprises (MBEs) and women-owned business enterprises (WBEs).

www.epa.gov/osdbu

EPA Procurement Programs
EPA Has Two Procurement Programs:

EPA’s Direct Procurement Program (Acquisition)

EPA’s Indirect Procurement Program (Assistance)

EPA’s Direct Procurement Program (Acquisition)

FY’04/05 Goals
Prime Contracts
Goal Small Businesses 27%

8(a)s Small Disadvantaged Businesses
Women-Owned Small Businesses

6.3% 3%
5%

HubZones
Service-Disabled Veterans

3%
3%

FY’04/05 Goals
Subcontracts
Goal

Small Businesses

50%

Small Disadvantaged Businesses

20%

Women-Owned Small Businesses

7.5%

HubZones

3%

Service-Disabled Veterans

3%

FY’03 Goals and Accomplishments
(Prime Contracts)
Goals
Small Businesses 23.5%

Accomplishments
31%

8(a) Businesses Small Disadvantaged Businesses
Women-Owned Small Businesses

6.0%* 3.5%*
5.0%

6.8% 2.9%
3.8%

HubZones Service Disabled Veterans

3.0% 3.0%

.86% .02%

*Since 8(a)s are SDBs, EPA, in essence, has an SDB goal of 9.5%

FY’03 Accomplishments
(Direct Procurement – As of 4th Quarter)
(in thousands)

Dollar
$1,170,547,839 363,274,588

Percentage

Total Obligations Small Business Small Disadvantaged Business 8(a) Business
Women-Owned Small Business HUBZone Business

31%

113,788,355 79,549,355

2.9% 6.8%

44,531,997 10,099,017

3.8% .86%

Service Disabled Veteran Business

226,607

.02%

www.epa.gov/osdbu

NAICS 561210 541620

Market

List of Commodities FY 2003

Total Obligations $246,778,892 155,976,965

Facilities Support Services Environmental Consulting Services

562910
541710

Remediation Services
Research and Development in the Physical, Engineering, and Life Sciences

91,185,909
66,251,984

541611
541519

Administrative Mgmt. and General Management Consulting Services
Other Computerr Related Services

50,602,615
31,422,711

541512
541310 541380 513390 541990 541330 562211 514191 561110

Computer Systems Design Services
Architectural Services Testing Laboratories Other Telecommunications All Other Professional, Scientific, and Technical Services Engineering Services Hazardous Waste Treatment and Disposal On-Line Information Services Office Administrative Services

30,559,605
29,511,965 26,104,345 23,647,304 22,690,961 21,981,166 19,411,540 19,322,729 15,012,293

924110
541614

Administration of Air and Water Resources and Solid Waste Mangagement Programs
Process, Physical Distribution, and Logistics Consulting Services

14,802,164
12,660,779

541690
514210

Other Scientific and Technical Consultng Services
Data Processing Services

12,597,001
9,388,616

233320
334519 611430 514199 562998 921190

Commercial and Institutional Building Construction
Other Measuring and Controlling Device Manufacturing Professional and Management Development Training All Other Information Servicest All Other Miscellaneous Waste Mangement Services Other General Government Support

9,369,168
6,753,238 6,658,023 5,554,358 5,026,800 4,759,955

Central Contractor Registration
The Creation/Integration of CCR CCR was created to be the single repository of vendor data for the entire Federal government to avoid administrative duplication and allow contractors to take responsibility for the accuracy of their own important business information by supplying it directly to the government through a single registration. The integration of PRO-Net and DOD's Central Contractor Registration (CCR) databases has created one portal for entering and searching small business sources. This integration assists small businesses with marketing their goods and services to the federal government. The CCR/Pro-Net linkage was part of a comprehensive strategic effort to transfer government-wide vendor registration. The network is part of the Integrated Acquisition Environment (IAE), one of the e-government initiatives under the President's Management Agenda. IAE is carrying out OMB's mandate for new processes to streamline federal acquisition by creating common integrated business processes for buyers and sellers in the federal marketplace.
The Mandate Effective January 1, 2004, all contractors interested in doing business with the Federal Government MUST BE registered in CCR. Who Registers Prospective vendors must be registered in CCR prior to the award of a contract; basic agreement, basic ordering agreement, or blanket purchase agreement Prime contractors are not required to have their subcontractors register in CCR. If a prime's subcontractor wants to bid directly for contracts, they should register in the CCR. A Government Agency is required to register if the awarded contract is governed by the FAR

www.ccr.gov

Mentor-Protégé Program
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Applies to solicitations more than $500,000. Prime contractors accepted as mentors provide technical and managerial support to protégé subcontractors. Unlike the DOD program, our program offers no financial incentives. Instead, mentors are awarded points within technical evaluation criteria of the RFP.

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Small Business Vendor Profile Database
The system has been developed to track small, small disadvantaged, minority, women-owned, service disabled veterans, american indians/alaska natives businesses, HBCUs, HACUs and MIs available to do business with EPA. This database provides a means to search and retrieve vendors by ownership, NAICS, Corporate Capabilities, SBA 8(a) status, and other designations as desired, to meet the needs of OSDBU. The public has access through the WEB.

cfpub.epa.gov/sbvps

On-Going Initiative
EPA OSDBU/Howard University Small Business Outreach Center

•

Provides technical assistance to firms interested in doing business with EPA or interested in starting a business. This center also provides assistance with the following:
• How to start a business

• • • •

Business Plans Capabilities Statements Financial Statements Small Business Loan Applications

For Assistance, Contact Franklin Carpenter,Director Carpenter.franklin@epa.gov
(202) 564-4584

On-Going Initiative
Contract Bundling
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Contract Bundling occurs when separate smaller contracts are combined in such a manner that it makes difficult for small businesses to compete. Final rule on contract bundling dated October 20, 2003. Requires Federal Agencies to review requirements for potential bundling.

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When unjustified bundling is identified, Agencies must either break the contracts into smaller pieces or mitigate the impact on small businesses by increasing subcontracting opportunities or through some other action.

EPA’s Indirect Procurement Program (Assistance)

EPA’s Indirect Procurement Program
EPA is one of three Federal Agencies (the other two are DOT and NASA) that has a goaling program for procurement dollars going to MBEs and WBEs through assistance agreements.

This is a key program for the small business community because EPA spends about 4 times as much under grant programs as we spend under direct procurement programs.

EPA has two National Goals which are based on statutes:
•Public Law 101-549, November 15, 1990

To the extent practicable, not less than 10% of the funding for research resulting from the Clean Air Act Amendments of 1990 will be made available to DBEs.
•Public Law 102-389, October 6, 1992.

To the fullest extent possible, at least 8% of federal funding for prime and subcontracts awarded in support of authorized programs will be made available to socially and economically disadvantaged individuals (within the meaning of Section 8(a)(5) and (6) of the Small Business Act) to include HBCUs and Women.

EPA’s Indirect Procurement Program Implementation
Prior to Adarand Constructors, Inc. V. Pena, 115 S. Ct. 2097 (1995)

• 8% or 10% goal, as appropriate was put into all grants.

Post Adarand • Goals in each grant are based on the availability of MBEs and WBEs in the requisite geographical area.

Grant recipients and sub recipients must make efforts to identify MBE and WBE firms and report actual accomplishments to EPA on EPA Form 570052A.

Goals are not included in images and cooperative agreements. The recipient just reports actual accomplishments.

All accomplishments, to include direct procurement accomplishments are reported to Congress annually.

Indirect Procurement Program POCs
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Region 1
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Sharon Molden

Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont

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Region 2
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Otto Salamon Romona McQueen
Rafael Santamaria Sharon Green

New Jersey, New York, Puerto Rico, Virgin Islands
Delaware, DC, Maryland, Pennsylvania, Virginia, West Virginia

Region 3
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Region 4
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Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee

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Region 5
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Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin

Indirect Procurement Program POCs (Cont.)
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Region 6
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Debora Bradford Cecil Bailey Maurice Velasquez Joe Ochab Marie McPeak

Arkansas, Louisiana, New Mexico, Oklahoma, Texas

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Region 7
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Iowa, Kansas, Missouri, Nebraska

Region 8
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Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming

Region 9
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Arizona, California, Hawaii, Nevada, American Samoa, Guam

Region 10
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Alaska, Idaho,Oregon, Washington

Rulemaking
Supreme Court’s Decision in Adarand Constructors, Inc. v. Pena, 115 S. Ct. 2097 (1995)

Proposed Rule
Disadvantaged Business Entereprise (DBE)
EPA Is in the process of finalizing a Proposed DBE Rule which will implement the following changes:
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Name Change – The program will be called EPA’s DBE program. EPA will no longer accept self certification. EPA would require that an entity first to become certified as an MBE or WBE by the SBA or DOT under their respective programs or by an Indian Tribal Government, State Government, local Government or independent private organization. Individuals claiming disadvantaged status must have an initial and continued personal net worth of less than $750,000.

Proposed DBE Rule (cont.)
Share Negotiations–how recipients will determine their goals. Indian Tribes and Trust Territories will have to negotiate goals. The DRAFT Rule exempts recipients receiving $250,000 or less from fair share negotiations.
Certification–DBEs Steps
Fair

must now be certified.

to take to identify and solicit DBEs.

DBE Rule (cont’d)
The rule improves the management of the program and responds the US Supreme Court’s ruling in Adarand v. Pena. OSDBU management held hearings across the country on these proposed rules. EPA is currently evaluating comments received on the proposed DBE Rule.

The Final DBE Rule is expected within 18 months.

Grants and Debarment
Information on how to apply for EPA grants: http://www.epa.gov/ogd/grants/how to apply.htm Information on available EPA grants: http://www.epa.gov/epahome/finance.htm ( Grants and Fellowship Info.) Information on research grants through EPA’s National Center for Environmental Research: www.epa.cfda.gov Information on all federal grant programs (FedBizOpps) http://www.fedgrants.gov Federal requests for applications (daily) (Federal Register) http://www.access.gpo.gov/index.html US Department of Labor guide for Non Profit Organizations http://www2.dol.gov/oasam/programs/boc/ocd-guide-main.htm Office of Management and Budget (OMB) Guidance http://www.whitehouse.gov/omb/grants/index.html

EPA OSDBU Contact Info
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Website: Phone: Fax:

www.epa.gov/osdbu (202) 564-4100 (202) 501-0756
Patricia Durrant Durrant.patricia@epa.gov Socioeconomic Business Program Officer and HBCU Coordinator

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