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2011NAT_NCAE_PEPT_FINAL

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					Guidelines and Standard Procedure in the Conduct of
  the Major Testing Programs of NETRC: A Unified
                     Approach
              CONTENTS                                                               SLIDE/PAGE NO.

   I.   NCAE and NAT
        1. Reminders before Testing Day
          (Assignment of Testing Staff, Information
           Dissemination, Test Materials Allocation)....................                               3-6
        2. Roles of Testing Staff.............................................               8-13
        3. NETRC Forms......................................................                 14
        4. Board Work.........................................................               15-21
        5. Breaktime..........................................................               22
        6. Pre-test Reminders..............................................                  7,23-24
        7. Information in the AS (NCAE, G3,G6 &Y2 )....................                      25-27
        8. Test Proper.........................................................              28
        9. Post-test Reminders.............................................                            29-
        34
        10. Filling out the School Header.................................                             35-
        38
        11. Preparation of Enrolment Data...............................                     39-41
        12. Special NCAE & Test Results Dissemination                        .................         42-
        43
        13. Generic Forms..................................                  .................         44-
        50
        14. School Headers.................................                  .................         52-
        59
        16. Converging Areas Where the NAT (3 levels)                                                        1
             and NCAE are Parallel in the Handbook.....................                      62
Part I: The 2011 NCAE and NAT

a. National career assessment
   examination
b. National Achievement Test (Grade 3,
   Grade 6 and Year II)


Part II: The 2011 PEPT

 c. Philippine Educational Placement test

                  Department of Education
       National Education Testing and Research Center
                           2011
          NCAE and NAT: Reminders
             before Testing Day
1. The SDS and DTC should strictly enforce that the test materials
   are distributed a day before the examination date to far schools
   and early in the morning in nearby schools.
2. Assignment of Testing Staff shall be done by the SDS.

Public Schools
v     Room Examiners are teachers coming from another school
      district (NAT Grades 3 & 6) or coming from another school
      within the division (NAT Year 2 and NCAE).
v     An exemption rules out when a lone school is found in the
      hinterlands in which case teachers from nearby elementary
      school will serve as the examiners.
v     Room Supervisors are teachers coming from another school
      other than those schools where room examiners will be
      assigned.
v     Chief Examiners are school heads of another public school.
v     School Testing Coordinators will stay in their respective
      schools.                                                        3
         NCAE and NAT: Reminders
            before Testing Day
Private Schools
v Room examiners are teachers coming from public high schools (NCAE).
v Teachers from two or more small size private high schools are
    examiners in a big high school. Contrastingly, the teachers from a big
    high school can be assigned in the said small size high schools.
v An exemption rules out when a lone private school is found in a
    municipality in which case teachers from nearby public schools shall
    serve as the examiners.
v Room supervisors are teachers coming from private or public high
    schools other than those schools where the room examiners will be
    assigned.
v The school head of the private school shall serve as the chief examiner
    in his respective school.
v The designated school testing coordinator shall be assigned in
     another private school.

Note: The room examiners in one testing center should come from different schools and
   the assignment should be known by them only a day before the examination day.
                                                                                        4
         NCAE and NAT: Reminders
            before Testing Day
3. Information Dissemination

1)   Inform the examinees to bring pencils (lead #2) on exam day.
2)   Inform the second year students taking the NAT and fourth year
     students taking the NCAE to bring snacks/lunch on exam day.
     Testing is more than 5 hours. Nobody is allowed to leave the
     testing room/center on exam day.
3)   For NCAE applicants: OSY applicants, A&E qualifiers and CHED
     Scholarship applicants can be integrated in the list of the school
     where they intend to be tested but should be marked in the
     Form I.
4)   Inform all schools that list of examinees must be alphabetically
     arranged in the whole school. Males first then the females.
5)   Private schools without permit to operate are excluded from
     Test Administration.
                                                                          5
       NCAE and NAT: Reminders
          before Testing Day

6) The following are exempted from taking the NAT: Grade VII,
   classes of Behavioral Programs , the Hearing Impaired and Mental
   Retardates, the Home Study Programs, newly-enrolled foreign
   students, irregular students with back subjects, American
   Standard Curriculum and students in night classes.
7) Visually-impaired students are exempted to take the NCAE due to
   non-availability of Braille Form.
8) In case there are five or less examinees in excess, they can be
   integrated in the last five rooms, each accommodating an
   examinee.
9) Examinees from small-size private schools can be merged and
   tested in one testing center in a city or in a municipality.

                                                                      6
       Pretest : Number of Sessions/TBs
                   Allocation
NCAE for Fourth Year: one session only
NAT for Grade 3:    three sessions
(All public schools including Madrasah private schools)
NAT for Grade 6:                    two sessions
(All public and private schools)
NAT for Second Year : one session only
(All public and private schools)

*   50% of TB Allocation in the grades with two sessions but a minimum of 60
    examinees shall have a 100% allocation.
*   Buffers will be provided to big high schools (5% of its total enrolment in packs
    of 5’s).

                                                                                       7
Responsibilities of the Chief Examiner/
  School Testing Coordinator (STC)

1.   Maintains the security and confidentiality of test materials
     received from the DTC;
2.   He/She is accountable and responsible for all test materials
     received. This ends when materials shall have been returned to
     the DTC;
3.   Assigns a room where all Room Examiners can be met before and
     after the administration of the test in their respective testing
     rooms;
4.   Counts all packs of test booklets and/or answer sheets before
     releasing them to each Room Examiner;



                                                                        8
     Responsibilities of the Chief Examiner/
       School Testing Coordinator (STC)
5.     Records pertinent data about the test materials released to and
       received from the Room Examiners in the Accounting Form (Form 3);
       and Forms 4, 5, 6 and in the School Header.
6.     Distributes the test booklets to each Room Examiner and remind
       him/her to count these without opening the pack and before leaving
       the room; and
7.     Follows the instruction for Accounting and Packing of Test Materials
       found at the latter part of the Handbook.
8.     Being aware of the details of the testing program to be
       administered.

Note: The STC, using pencils, are expected to prepare the School Headers Data ahead of
       time using replicas to be transcribed in original forms

                                                                                         9
Responsibilities of the Room Supervisor
1.     Monitors the conduct of the test administration in a testing center
       with 5 or more testing rooms (Grade 6,Year 2 and NCAE ) and 10 or
       more testing rooms (Grade 3).
2.     Checks if the room examiners adhere to instructions in the Examiners
       Handbook.
3.     Assists the Chief Examiner in counting the
       Test Booklets per pack and the number of ETRE’s.

Note: The number of the room supervisors assigned in a testing center will depend on
       the number of examinees in an examination room.
Below is the ratio:
1 Room Supervisor is assigned in every 10 rooms if there are 20 examinees/room
1 Room Supervisor is assigned in every 5 rooms if there are 30 examinees/room

Roles of the district supervisor
1.    Assists in the distribution of test materials in the district (NAT Grades
      3 and 6).
2.    Monitors the conduct of NAT in the district                                      10
 Responsibilities of the Room Examiner

1.   Counts the test booklets and answer sheets without opening the
     plastic bags containing them before proceeding to his/her
     assigned testing room. Any discrepancy should be acted upon
     immediately and this should be reported in the Chief Examiner’s
     Report;
2.   Signs the Test Materials Accounting Form as he/she receives the
     test materials from the Chief Examiner/School Testing
     Coordinator while still in the distribution room.
3.   Checks if the examinees have lead pencils to use and a sheet of
     blank paper for computation purposes;
4.   Facilitates the recording of the Examinee Number and Test
     Booklet Number of the Examinees in the NETRC Form 2, Seat
     Plan;

                                                                       11
 Responsibilities of the Room Examiner

5.   Follows strictly the Examiner’s Unified Handbook during test
     administration;
6.   Keeps custody of all the used and unused Test booklets but are
     not allowed to read the contents of test booklets; otherwise,
     he/she will be given corresponding sanctions based on DECS
     Order No. 85, s. 1999;
7.   Checks the contents of the ETRE before he/she seals it while
     still in the examination room; and
8.   (For Grade 3 only) Assists the examinees in accomplishing the
     name grid and other pertinent personal information about
     herself/himself and other school-related information. Fills in
     the data in Forms 1 and 2.


                                                                      12
    Responsibilities of the Monitors

v NETRC staff-monitors will be assigned to any testing
  center(s) nationwide, unannounced in the field.
v External-volunteer monitors from civil society (e.g. SK,
  church members, NGO’s, et.al.) to report incidents of
  cheating. The process should be duly documented with
  photos and narrative reports.
v The expenses incurred by external-volunteers are not
  chargeable to NETRC funds.




                                                         13
                          NETRC Forms
Form 1    - List of Examinees (List of GASTPE grantees reflected in
        G6 & Y2)
Form   2 - Seat Plan
Form   3 - Chief Examiner’s Accounting Form
Form   4 - Chief Examiner’s Narrative Report
Form   5 - Test Booklet Quantity and Completeness Verification Sheet
            (to be collected by the DTC and to be placed in Box 1 of the
            Division; on top of the TBs)
Form   6 - Answer Sheet Quantity and Completeness
        Verification Sheet (to be collected by the DTC and to
        be placed in Box 1 of the Division; on top of the C/ETREs)



 Note: Forms 5 and 6 printed in one sheet of paper but to be cut in perforated lines
 to be inserted separately in the identified boxes.
                                                                                       14
Board Work : NCAE




                    15
Board Work :   NCAE




                      16
               Board Work : NAT Grade 3
Note:
One TB for Reading and Grammar in Filipino and English, Science, and Mathematics
                                              Time Started            Time to End
General Directions
  & Sample Items                 5 mins        __________

Part I (EDQ)             1–6       5 mins                             ___________

Part II (Test Proper)                           Time Started         Time to End
Reading Test in English 1 – 20                   ___________
Reading Test in Filipino 1 – 20
English Grammar          1 – 10
Filipino Grammar         1 – 10
Science                  1 – 15
Mathematics              1 – 15                                      ___________


Total time limit: 1 hr & 30 mins
* Use same board work for the second session.
                                                                                    17
           Board Work : NAT Grade 6

Note:
One TB for Filipino, Mathematics, English,
  Science, and HeKaSi
                                       Time Started   Time to End
General Directions
  & Sample Items              5 mins __________

Part I (EDQ)         1 – 10   5 mins                  __________



                                                                   18
           Board Work : NAT Grade 6

Part II (Test Proper)        Time Started             Time to End
Filipino           1–   40   ___________
Mathematics        1–   40
English            1–   40
Break                                       15 mins
Science            1–   40
HEKASI             1–   40                            _________

Composition Writing in sample schools       20 mins

Total time limit: 3 hrs & 50 mins
* Use same board work for the second session.

                                                                  19
    Board Work : NAT Second Year


Note:
One TB for Filipino, Mathematics, English,
  Science, and Araling Panlipunan
                                         Time Started   Time to End
General Directions &
  Sample Items                  5 mins   __________
Part I (EDQ)           1 – 15   5 mins                  ___________




                                                                      20
Board Work : NAT Second Year




                               21
             BREAK TIME

• NCAE Year IV, 30 min lunch break

• NAT Grade 6, 15 min snacks break

• NAT Year II, 30 min lunch break




                                     22
     Pretest : Entrance and Seating
              Arrangement

NAT Grade 3:
20 examinees in a room
Seats are 4 rows of 5
NAT Grade 6 and Year II and NCAE:
 30 examinees in a room
 Seats are 6 rows of 5
 Count TBs before opening package in front of examinees.
 Do not allow electronic devices – calculator & cell phones
    in the exam room.
 All belongings shall be placed in front beneath the
    blackboard. Only pencils, sharpeners and a
    computation paper shall be with the examinees while
    test is going on.
                                                              23
 Pretest : Distributing and Checking
           the TBs and ASs
v Distribute from right to left and from lowest number.
v Check page by page.
v Place defective/unused TB and AS, if any, in the plastic
  bag.
v Check and double check that all Examinees have shaded
  the correct circles pertaining to the NAME GRID and all
  the necessary information about the Examinee.
v Examinees are reminded to use eraser for pencils/tape
  eraser in erasing shaded circles.
v Do not start the Test Proper unless each examinee has
  shaded properly the NAME GRID.
v No examinees should start accomplishing the NAME
  GRID unless they have shown their pencils.
                                                             24
 Information in the Answer Sheet:
           NAT Grade 3
vName Grid (refer to large replica), School
 Code (Region, Division, School ID), School
 Name, Gender, Nutritional Status, Type of
 Community, Are You a Moslem, Enrolled in
 MADRASAH, Latest Grade in English,
 Filipino, Science, Math Subjects, Number
 of Pupils in a Section, Age and Signature



                                              25
 Information in the Answer Sheet:
     NAT Grade 6 and Year II
v Examinee Stub, Name Grid (refer to replica),
  Birth Date, Nutritional Status, School Code (Region,
  Division, School ID), Gender, Number of Pupils in
  a Section, School Subject Grade in the 5 Subjects,
  Type of Community, Are You a Moslem, Enrolled
  in MADRASAH, Name and Address of School,
  Signature
v Examinees with 1.0 to 5.0 Ratings
  e.g. students from science high schools
  - refer to the numerical/percentage equivalents
                                                     26
  Information in the Answer Sheet:
                NCAE

vExaminee Stub, Name Grid (refer to
 replica) School Code (Region, Division,
 School ID)
vExaminees with 1.0 to 5.0 Ratings
 e.g. Students from science high schools –
 refer to the numerical/percentage
 equivalents.

                                             27
                Test Proper

v Read verbatim the boxed portions in the
  handbook. Don’t translate in local
  language/dialect.
v Always record the time started and the time
  the subject test will end.
v Don’t add nor subtract minutes in the time.
v Accomplish the Seat Plan while the examinees
  are answering the EDQ.


                                             28
                    Post test
v Give five minutes to inspect and clean the Answer
  Sheet.
v For Grade 6 & Year 2 students, instruct examinees to
  tear the examinee stubs before collecting the ASs.
v The examinee stubs should be turned over by the
  Room Examiner to the School Testing Coordinator
  (for public schools) and to the School Heads (in
  private schools).
v Count TBs and ASs before allowing examinees to
  leave the room.

Note: The examinee stubs have to be turned over to
  the principal/guidance counselor of the school.
                                                         29
   Post Test: Accounting of Test
Materials and Preparation of Reports
v Count and arrange TBs and ASs according to serial
  number sequence respectively.
v Accomplish the ETRE’s Data. Indicate the number
  of registrants and the actual number of examinees.
v After the contents have been accounted for,
  SEAL the ETRE with DepED-NETRC paper tape in
  the exam room and sign across it.
v Account for and submit to the Chief Examiner
  what you have received.
                                                   30
       Post Test: Contents of Room
             Examiner’s ETRE
v Examiner’s Narrative Report
v Report on time test started and ended
v Used Answer Sheets placed in original plastic bag (photocopied
  AS should be on top of the used AS; if any)
v Copy of NETRC Forms 1 and 2


Post Test: Contents of Chief
Examiner’s ETRE
v   Unused Answer Sheets
v   NETRC Form 3, Test Materials Accounting Form
v   NETRC Form 4, Chief Examiner’s Report Form
v   School Header

Note: Forms 5 & 6 shall be submitted separately to the DTCs.       31
    Post Test: Materials for Submission
           to the Division Office
v   Bundles of R/CETREs placed in the original boxes
v   Bundles of used and unused TBs placed in the original boxes
v   Examiner’s Handbook
v   NETRC Form 5, Test Booklet Quantity and Completeness
    Verification Sheet, to be placed inside box no. 1 of the Division on
    top of the TBs
v   NETRC Form 6, Answer Sheet Quantity and Completeness
    Verification Sheet, to be placed inside box no. 1 of the Division on
    top of the ASs
v   Take note of the time and date of the Forwarder’s retrieval of the
    test materials.
v   Accomplish the Questionnaire on Forwarder’s performance.
v   Notify the NETRC if test materials are ready for retrieval or if they
    were not retrieved promptly.                                       32
      On the Storage of Examiner’s
       Handbook and Name Grids

v Examiner’s Handbook will be stored in the Division
   Office. Name Grid replicas will be stored in the
   schools or testing centers. Both documents are for
   future use.
v Replicas of the name grid intended for each
   testing program should be properly stored and
   utilized in each school.
v The name grid can be generic to all testing programs.
  Hence, this is reusable for future use.
v There may be non-reprinting of name grid in future
  test administration.
                                                    33
 Test Materials for Retrieval/Storage
A. Test Materials for Retrieval by NETRC
    v All Test Booklets packed in original boxes for Test
        Booklets;
    v All used Answer Sheets in ETRE’s together with Forms 1
        and 2 and narrative report of Examiners;
    v All unused Answer Sheets in CETRE’s together with
        Forms 3 and 4 and School Headers packed in original
        boxes for Answer Sheets; and
    v Forms 5 and 6 submitted to DTC’s

Note: Don’t mix-up test booklets with answer sheets. Two
   separate warehouses are used by the NETRC. Otherwise,
   these will not be accounted properly.

                                                               34
      Filling Out the School Header

v The data have to be prepared by the STC days ahead before exam
  day using replicas. Lead PENCIL only, not ball pen.
v The data from the replica have to be transcribed in the scannable
  School Header using a PENCIL (lead# 2) during examination day.
v Take note of the labels of each variable intended either
  grade/year level or school concerns.
v Observe place values in filling out the variables:
   - Percentage rates of the education indicators - The three place
   values are for 100% while two place values are below 100%.


                   Ex. 95%              9      5

                       100%       1     0      0
                                                                      35
       Filling Out the School Header
- Nominal counts of Data – start filling out the last box for one’s, next
  box for ten’s, next third box from the last is for hundreds, and so forth.
  Zeroes have to be filled out for the empty boxes.
                 Ex. An enrolment of 203 is filled out as:

                              2     0     3
                An enrolment of 94 is filled out as:

                                    9     4
v GASTPE Grantees (For private schools only) specified by year levels
       - Take note of the bubbles for EVS and ECS.
        - Take note if there are GASTPE Grantees in Grade 6.
v Dropout rate is to be based on previous year of the grade/year level
  for NAT.
v Take note of new features or additional information in every set of a
                                                                      36
  SH.
  Instruction for Filling Out the School
                 Header
v The data to be filled in are all pertaining to the current or
  present school year.
v Participation rate will not be filled out.
v The following variables are grade/year level concerns:
       - Total Enrolment as of July/August
       - Total Registrants (enrolment as of March)
               - Actual examinees (as of examination day)
       - Conduct of SPED classes
       - Conduct of remedial reading classes
       - Number of shifts per day
       - Extent NAT results are utilized
       - Pupil/students-textbook ratio

                                                                  37
 Instruction for Filling Out the School
                Header

vThe remaining variables are school concerns.
vThe number of teachers and pupil/students-
 textbook ratios will take into account national
 funding.
vMajor and minor subjects will not be taken
 into account in the school headers for the NAT
 Grade 3 and Grade 6.
vUse the same school ID as prescribed by BEIS.

                                                   38
 Preparation of Enrolment Data for
   Grade 3, Grade 6 and Year 2
v The enrolment data (using July 30 enrolment) have to be submitted
  by the DTC during the national orientation for the PEPT
  administration which also serves as the cut-off period.
v If the DTC cannot attend the said orientation, the enrolment
  data should be sent through e-mail and NOT through fax.
v The NETRC will make use of the enrolment data for non-
  submission on the cut-off period.
v Use standard format in the preparation of enrolment data. Soft and
  hard copies have to be submitted (see attached format). No gender
  segregation for total enrolment.
v Group schools by municipality not alphabetically.
v Lone district is the only one of a certain province while the first
  district is a part of a large province having more than one
  constituency.
v In Excel Format.                                                    39
   Preparation of Enrolment Data for
         Grade 3 and Grade 6




Note: Prepare another enrolment data for Year 2 and Year 4 using the
                                                                       40
  same format
                  On School ID’s

v BEIS and NETRC are using similar school ID’s recognized
  by DepED;
v New schools without school ID are given temporary ID
  by the NETRC and no other sources to avoid duplication
  and to facilitate allocation of TM’s; and
v The issued temporary school ID number by NETRC will
  now be used as permanent school ID until such time
  that DepED issues a new one.




                                                        41
         The Special NCAE for the:
v Out-of-school Youth
v Interested A & E Qualifiers
v CHED Scholarship applicants

REQUIREMENTS (Any of the following):
v A letter of intent signed by the parents is required to be
  submitted to the Division Office
v A Medical Certificate due to illness during the regular NCAE
v A & E Certificate of Rating for A & E Qualifiers
v Validated CHED Scholarship grant notice

Note: The special NCAE will be administered on a Sunday simultaneous
   with the PEPT administration.
                                                                       42
           Test Results Dissemination
v No hardcopy will be provided to all division offices. This in line with the
  Secretary’s mandate to utilize ICT in education.
v Explore the NETRC website to avail the NETRC test results.
v Schools can only log in by using their own School ID as Username and Password.
v Example:
                   Username: 702406
                   Password: 702406
v The results will be posted for six (6) months only.
v Secure soft copy of the results, which is convertible to Excel file, from the
  Website.

  NETRC Website
  Homepage:
       http://netrc.sysportal.net/HomePage.aspx

  Division/School Account Log In Page:
         http://netrc.sysportal.net/signin.aspx

v On the request for NAT Division Performance
  - All divisions and regions will be provided with their respective NAT
  performance rates through e-mail.
                                                                                   43
The Generic Forms
     Form 1




                    44
                                 Form 2




Note: Only twenty seaters for Grade 3.    45
Form 3




         46
Form 4




         47
Forms 5 and 6




                48
Room Examiner’s Transmittal
     Report Envelope




                              49
Chief Examiner’s Transmittal
      Report Envelope




                               50
   Instructions to the Chief Examiner
       Relative to Forms 5 and 6
1. Separate the two Forms by cutting the perforated lines.
2. Fill out the needed data in both forms.
3. These forms should be submitted to the Division
   Testing Coordinator (DTC) and not placed inside the
   CETRE.
4. The DTC puts all Form 5’s submitted to him/her by
   every Chief Examiner in the First Box of the Division’s
   boxes for the Test Booklets.
5. Do the same with Form 6 but all of Form 6’s will be
   placed in the First Box of the Division’s boxes for the
   Answer Sheets.
                                                        51
NCAE School Header-front




                           52
NCAE School Header-back




                          53
NAT Grade 3 School Header-Front




                                  54
NAT Grade 3 School Header-back




                                 55
NAT Grade 6 School Header-front




                                  56
NAT Grade 6 School Header-back




                                 57
NAT Second Year School Header-front




                                      58
NAT Second Year School Header-back




                                     59
     Guidelines in the Preparation of Enrolment Data for the
                          NAT and NCAE
Two sets of matrices for the enrolment data shall be prepared:

1.  Elementary level covering Grades 3 and 6;
2.  Secondary level covering Year 2 and Year 4;
3.  The enrolment data starting July 30, 2011 or beyond should be the basis;
4.  Consider only total enrolment for each school. No gender segregation;
5.  Group schools by municipality and not in alphabetical order as to listing of schools;
6.  Legislative district is considered and not school district;
7.  Lone district is the only one in the province, while first district is a part of a large province having
    more than one constituency;
8. Provide separate lists for elementary schools (Grades 3 and 6) and secondary schools (Second
    Year);
9. Use the standard format found below in the preparation of enrolment data. Soft and hard copies
    have to be submitted in Excel format; and
10. On school ID’s:
    - BEIS and NETRC are using similar school ID’s both recognized by the Department
    - New schools without school ID’s are given temporary ones by the NETRC and no other sources to
    avoid duplication and to facilitate allocation of Test Materials
    - The issued temporary school ID’s by NETRC will be used permanent for future test administration
    until such time when DepED issues another one
    - In case the school ID’s differ from the School Header follow the one indicated in the School
    Header.                                                                                                60
61
Converging Areas Where the NAT (3 Levels) and NCAE
are Parallel in the Examiner’s Handbook as Indicated in
                       Checkmarks




                                                          62
Evaluation Sheet on Forwarder’s Performance




                                              63
64
                   Case Analysis
1. In a public school, the CE released 30 TB’s for NAT Grade 6
   to RE assigned in Room 1. This figure is consistent with
   the data in Form 3. During the retrieval time, the CE
   received the TM’s of RE without bothering to count them.
   When the CE returned the TM’s to the DTC, it was found
   out that one TB was missing.

a. Which part of the EH was violated?
   __________________________
b. At what stage of test administration was the TB lost?
   __________________________
c. Who among the Testing Staff were accountable?
   __________________________
                                                                 65
                Case Analysis
2. One perennial problem of NETRC is on dealing with
   schools which were not released with the COR of
   their respective examiner. What is the main source
   of                        this
   problem?______________________________________
   ______________________________________________
   ______________________________________________

   Recommendations:
   ______________________________________________
   ______________________________________________



                                                        66
                 Case Analysis
3. There were instances where examinees had mispelled
   names or erroneous middle initials. Hence, requests
   were made to rectify entries. What could be the reason
   for this problem? _________________________________
   ________________________________________________
   ________________________________________________

   Recommendations:
   ________________________________________________
   ________________________________________________



                                                            67
                 Case Analysis
4. Upon school opening, the enrolment data of Y4 are
   needed by NETRC for an estimate of NCAE test materials.
   One potent source for this is the third year enrolment
   from the School Header. However, the data appeared
   to be unreliable, about three million of third year
   students were generated. What could have caused this
   predicament? ________________________________
   ________________________________________________
   ________________________________________________
   Recommendations:
   ________________________________________________
   ________________________________________________

                                                             68
                Case Analysis
5. An unprogrammed activity of the NETRC is the conduct
   of Special NCAE. However, it was observed that some
   divisions kept on providing the NETRC a long list of
   prospective takers during the season for the
   administration of the regular PEPT in November. Why
   did this happen? __________________________________
   ________________________________________________
   ________________________________________________

   Recommendations:
   ________________________________________________
   ________________________________________________

                                                          69
                   Case Analysis
6. In one of the school visits of the key officials in the Central
   Office, the principals were interviewed as to the maximized
   utilization of NAT results. Suprisingly, the NAT achievement
   level of his respective school is unknown to him. What could
   be the main reason for this?_____________________________
   _____________________________________________________
   _____________________________________________________

   Are NAT results important at the school level?
   ________________________________________________
   ________________________________________________

   How could this have been accessed by the School Head?
   _____________________________________________________
   _____________________________________________________
                                                                     70
                       Case Analysis
7. The Y2 NAT takers of a high school failed to take the OIISS....
   In the affidavit of the Room Examiners who were asked to explain
   by NETRC through the SDS, it has stated that they inquired from
   the Chief Examiner whether the OIISS should be administered
   since this was not a part of the NAT last year. The response was
   this, “Hindi ko baga alam yan.” So why do we have to administer
   it?

   What could be inferred from this situation?
   ________________________________________________________
   ________________________________________________________
   ________________________________________________________


                                                                 71
                       Case Analysis
8. Similarly in another high school, the Y2 students failed to take
   the OIISS in two or more rooms. When the Room Examiners were
   asked to explain by NETRC through the SDS, the reason was this,
   the students don’t want to answer anymore for they are tired
   already.

   What could have been done to let the Y2 students take also the
   OIISS? ___________________________________________________
   ________________________________________________________
   ________________________________________________________




                                                                 72
                 Case Analysis
9. There were examinees from the public high schools
   who were identified in data processing as GASTPE
   grantees. Should this situation happen in public
   schools? ______________________________________

  Why?
  ______________________________________________
  ______________________________________________
  ______________________________________________



                                                       73
                     Case Analysis

10. One division had submitted the enrolment data only for public
   schools. The DTC realized this only when she received the boxes
   of test materials. What she did was to request the NETRC to
   provide her additional test materials which were favorably acted
   upon. However, it cost NETRC thousands to transport the TM’s
   thru   LBC.    How    could   this    problem   be    avoided?
   _____________________
   _________________________________________________________


  Recommendations:
  _________________________________________________________
  _________________________________________________________
  _________________________________________________________

                                                                 74
         Part II:
   The 2011 Philippine
Educational Placement Test
         (PEPT)




National Education Testing and Research
                Center
            Preliminary Concerns
DepEd Order No. 32.s. 2002. Administration of the Philippine
  Educational Placement Test (PEPT)

1. To be administered yearly by the NETRC in designated
   examination centers nationwide in two different venues and
   dates: Luzon regions (on the third Sunday of November) and
   Visayas-Mindanao regions (on the fourth Sundays of
   November);
2. Registration period in the DepEd division offices from
   August 1 – September 30. A report on the total number of
   registered applicants in every testing center and division
   shall be submitted to the NETRC on or before October 1;
3. Special examination shall be held five times a week and
   year-round where the applicant registers and is given the
   test at NETRC on a first-come first-served basis.
                                                                76
        Preliminary Concerns
Testing Center

1. A testing center in each division is
   designated by the SDS and shall be
   established in a place most accessible to
   the majority of the registrants;
2. A sub-center to an existing testing center
   may be opened upon request provided
   that: (i) the number of registrants is at
   least 50; (ii) the location of the proposed
   sub-center is far from the existing testing
   center; and (iii) the request is submitted
   to NETRC on or before October 1.
                                                 77
     REGULAR and WALK-IN/SPECIAL
         PEPT REQUIREMENTS
1.    BIRTH CERTIFICATE: issued by the NSO or Local Civil Registrar duly
      authenticated (original and 2 photocopies)
2.    ID PICTURES: two identical and recently taken (size 1”x1”)
3.    SCHOOL RECORDS (original and 2 photocopies)
      Elementary Level: Form 137 or Form 138
      Secondary Level: Form 137 (with the seal of the school and signature of
      School Head)
4.    SCHOOL PERMIT: Photocopy of School Permit to Operate/Government
      Recognition (for applicants from Private Schools)
5.    REGISTRATION FEE: Regular (Php50.00)
                  Walk-in/Special (Php200.00)
Form 137: Transcript of Records with school seal and signature of
     principal/registrar
Form 138: Report Card with school seal and signature of principal/registrar
Reminders Before Testing Day
        a. Inform the examinees to bring a lead pencil no. 2 and snacks/lunch
        on the day of the examination.
        b. Inform each examinee to bring snacks/lunch on examination day.
                                                                                78
  The Registration Form (Form A)
 Mechanics on how to fill up Form A




Note: A copy of Form A should be left at the Division Office as
reference in locating the examinees for the release of COR.
                                                                  79
      Registration of PEPT Applicants
                                           Grade/Year                                         Grade/Year
                                                                   Age on the Date of
 1. Age                                   Level Passed/ Normal Age
                                                                     Examination
                                                                                              Level to be
                                           Completed                                            Tested
   Prospective                             NONE (NS)     6 years old   At least 7 years old     Grade I
   registrants are                           Grade I     7 years old   At least 8 years old    Grade II
   children and youth                       Grade II     8 years old   At least 9 years old    Grade III

   who are Filipino                         Grade III    9 years old At least 10 years old     Grade IV

   citizens and whose                       Grade IV     10 years old At least 11 years old    Grade V
                                            Grade V      11 years old At least 12 years old    Grade VI
   age and grade/year                       Grade VI     12 years old At least 13 years old    First Year
   level completed are                      First Year   13 years old At least 14 years old   Second Year
   as follows:                             Second Year   14 years old At least 15 years old   Third Year
                                           Third Year    15 years old At least 16 years old   Fourth Year



Notes: The age levels of PEPT applicants range from 7 to 16 years old and above.
        PEPT is not administered to applicants within normal age.
                                                                                                      80
The Bases for Computing the Age are: The
  Examination Date and the Birth Date
EXAMINATION DATES:
       3rd Sunday of November for Luzon
       Last Sunday of November for Visayas-Mindanao

         Hence, the data in filing the documents by the registrants
should not be the basis

REGISTRATION (FORM A)
Example:
•    Age on the Examination Day based on the Birth Certificate

         Birthdate         June 12, 1999
         Exam day          November 20, 2011
         To Compute:
                           2011 11 20
                           1999 6 12
                             12 – 5- 8                                81
  Registration of PEPT Applicants

2. Last Level Completed (LCC)

 The LCC is the grade/year level finished by
 a registrant. In the high school level, all
 the subject(s) should have been passed
 including the back subjects noted in Form
 137. The LCC should be free from any back
 subjects.


                                               82
                Registration Procedure
1.      All data called for in the registration form are filled out by the
        applicant;
2.      Provisions on citizenship, grade/year level, and age requirements
        are followed strictly;
3.      Certified true copies or attested copies of the birth/baptismal
        certificate and school credentials are not tampered;
4.      The person/applicant and his most recent 1”x1” ID pictures are
        identical;
5.      The visually-impaired is identified and indicated in the List of
        Registrants; and
6.      The applicant is registered only when he has paid the registration
        fee.
NOTE:       All documents submitted by the applicants during registration in both the regular and
        special examinations shall be turned over by the DTC to the NETRC representative
        during the retrieval of test materials. Said registration list shall be used in the
        counterchecking the data in the answer sheets prior to data processing.

                                                                                                    83
     Checklist in Evaluating/Screening
      Documents of PEPT Applicants
School Records:
1. Inspect the authenticity of the documents as to seal and
    signature of the school head.
2. Validate the grade/year level completed with reference to age
    level at the time of examination day (should be over aged).
3. Countercheck LLC, F137 & F138 with the entries in the
    registration form for the consistency of data.
4. Check that all subjects have been passed in the high school
    level (should be free from back subjects).
5. Check if there are erasures/alterations in the school records.
Birth Certificate (BC)
 1. Countercheck birthdate in the BC with the entry in the
     registration form.
                                                                    84
   Checklist in Evaluating/Screening
    Documents of PEPT Applicants
 Birth Certificate (BC)
 2. Check the computation of the age with reference to
     examination date.
 3. Have certified true copies of the BC.
 Age Computation
 1. Check if age was correctly computed using examination date
     as reference versus birthdate (use the age conversion for this
     table)
ID Pictures
 1. Check if the ID pictures are:
     1x1” by size, identical, recently taken and not scanned pictures
 Private school’s permit to operate
 1. Check if photocopied permit to operate of the private school
     was submitted.
                                                                        85
Age of Applicant Based on Birth
 Year & Date of Examination
       (November 2011)




                                  86
     Problems Encountered on the
        Submitted Documents

1. No LEM’S* copy
2. LEM’S submitted is photocopy
3. Only LEM’S was submitted
4. No documents/supporting documents
   e.g. Form 137
5. Only School Certification was
   submitted
6. No birth certificate
7. No ID pictures
*Local Examination Management headed
   by the SDS
                                       87
 Form 1. PEPT Monitoring (Review of
Documents Submitted by the Applicants)




                                         88
    Functions and Responsibilities of
           Testing Personnel
The Schools Division Superintendent (SDS) as LEM
    Chairman shall:
v    be responsible for the smooth conduct of the test in
     the division;
v    designate examination centers and sub-testing
     centers; the designated testing centers should be
     conducive to testing (free from noise, e.g. no
     activities nearby)
v    assign one of the division supervisors as Division
     Testing Coordinator; and
v    designate Room Examiners from among the master
     teachers and or responsible members of the teaching
                                                            89
     staff.
     Functions and Responsibilities of
            Testing Personnel
The Division Testing Coordinator (DTC) shall:

1.     check the application forms to determine if
       applicants meet all the requirements;
2.     prepare the list of registrants of each room
       according to grade/year and age level in the
       Registration Form (Form A);
3.     coordinate and monitor the conduct of the PEPT in
       the division;
4.     conduct an orientation or briefing on the effective
       administration of the PEPT; and
5.     consolidate and report/submit to NETRC the (i) exact
       number of registrants by age and grade/year level
       through fax, telegram or radiogram; and (ii) the final
       list of registrants
                                                                90
     Functions and Responsibilities of
            Testing Personnel
The School Head shall:

1.   provide the following (i) examination rooms with twenty (20) arm
     chairs, chalkboard, board erasers, and chalk in each room; and
     (ii) a standing board showing the location of the different testing
     rooms;
      Note: Remember that desks are not appropriate for PEPT
     registrants

2.   assign security officer to ensure that only authorized personnel
     are allowed to enter the school compound on examination day;
     and
3.   assign a janitor to prepare the examination rooms

                                                                           91
  Functions and Responsibilities of
         Testing Personnel
The Chief Examiner (CE) shall:

1. Coordinate with the school head in the preparation of the
   examination rooms at least three days before the
   examination day;
2. Supervise the posting of PEPT Form A;
3. Receive the test materials from the DTC and distribute the
   same to the Room Examiners not later than 7 o’clock a.m. on
   examination day;
4. Safeguard the confidentiality of the test materials by
   supervising closely the administration of the test;
5. Check the report of the examiners and consolidate the same;
   and
6. Prepare the narrative report and accomplish the form
   required after the test.                                      92
  Functions and Responsibilities of
         Testing Personnel
The Room Supervisor (RS) shall:

1. Monitor the conduct of the test
   administration in 10 testing rooms in a
   testing center;
2. Check if the room examiners adhere to the
   instructions in the Examiner’s Handbook;
   and
3. Assist the Chief Examiner in counting the
   Test Booklets per pack and in accounting
   the number of ETREs.

                                               93
     Functions and Responsibilities of
            Testing Personnel
The Room Examiner (RE) shall:

1.    be in his/her assigned examination center to receive the test
      materials from the Chief Examiner (CE) not later than 7:00
      o’clock a.m. on examination day;
2.    check the number of test materials he/she receives before
      proceeding to his/her assigned room;
3.    ascertain the identity of the individual examinees based on the
      Form A and the picture attached in the admission
      slip/registration form before letting them enter the room;
4.    adheres to the guidelines of the Examiner’s Handbook;
5.    give the preliminary instruction before distributing the test
      materials;
6.    distribute the test materials to individual examinees based on
      the Form A and the picture attached in the
      admission/registration slip;
                                                                        94
      Functions and Responsibilities of
             Testing Personnel
(Room Examiner)

7.     distribute the test materials individually to each examinee and
       administer test strictly in accordance with the Examiner’s
       Handbook;
8.     go around the room while the test is in progress to find out (i) if
       the examinees are following directions correctly, (ii) that no
       paraphernalia like calculator, cell phone, beeper, etc. are used,
       and (iii) item placement is followed;
9.     retrieve individually the Test Booklets (TBs) as well as the
       Answer Sheets (ASs) and verify the data entered;
10.    return Form A and Examiner’s Handbook to CE;
11.    accomplish reports and submit them to the CE; and
12.    check if the following are contained in the ETRE: Time Record,
       Narrative Report, Forms A, 1 and 2 and Used Answer Sheets.
                                                                             95
 Duties and Functions of NETRC Staff

v Deliver and retrieve test materials – Special NCAE and
  PEPT
v Demand for an issuance of official receipt for the cash
  advance issued by NETRC
v Account all test materials (including those in the other
  divisions covered, for those with distribution center)
v Monitor the conduct of Special NCAE
v Evaluate documents of PEPT registrants
v Inform the DTC about the necessary corrections based on
  the evaluation of documents
v Monitor the conduct of PEPT
v While monitoring, count the TB’s four times: releasing
  time, before lunch, after lunch break and retrieval time   96
  Schedule of NETRC Major Testing
              Programs
1. NCAE – Last Wednesday of August
2. PEPT – Third Sunday of November for
          Luzon
          Fourth Sunday of November for
          Visayas and Mindanao
3. NAT G3 – First Wednesday of March
   NAT G6 – First Friday of March
   NAT Y2 – Second Thursday of March
                                          97
 Pre-test Reminders: Distribution of
           Test Materials
To ensure integrity of the test and confidentiality of the test materials, utmost
     care, diligence, and vigilance on the part of all the officials concerned
     shall be observed.

1.   The NETRC Representative shall deliver the test materials to the division
     Office. The packing guide that goes with the test materials shall be the
     reference in determining the allocation per testing center.
2.   The SDS or his/her duly authorized representative shall receive the
     materials from the NETRC Representative immediately upon the latter’s
     arrival. He/She shall verify the number of boxes against the number
     specified in the Delivery Form without breaking the seal of the boxes.
3.   The SDS/DTC shall turn over the test materials to the CE before 7:00 a.m.
     on the examination day in the presence of the NETRC Representative.
4.   In conformity with the procedure indicated in the Examiner’s Handbook
     the plastic bags containing the TBs and ASs shall be opened in the
     examination room in the presence of the Examiners.
                                                                                    98
  Checklist of Forms to be
      Accomplished:

Form A:   Registration Form
Form 1:   List of actual examinees
          (back to back with Form 2)
Form 2:   Seat Plan
Form 3:   Accounting Form
Form 4:   Chief Examiner’s Narrative
          Report


                                       99
    Pre-Test: Entrance and Seating
          Arrangement, etc.

v 20 Examinees in a room
v Seats are 5 rows of 4
v Count TBs before opening package in front of
  examinees
v Do not allow electronic devices – calculator and
  mobile/cell phones in the examination room
v Only the examinees’ pencil, sharpener and clean
  sheet of paper shall be placed on the desk. All
  other belongings shall be placed in front of the
  room underneath the blackboard.

                                                     100
 Pre-Test: Distribution and Checking
 of TBs & ASs and Other Reminders
v Distribute from right to left beginning with
  the lowest number of TB and AS
v Check the TB page by page
v Place the defective TB and unused AS, if any,
  inside its plastic bag
v Unused TBs and ASs should be n the custody
  of the Room Examiner while the test is in
  progress
v As per DECS Order No. 85, s. 1999, the Room
  Examiner is not allowed to read the TBs
  otherwise a corresponding sanction will be
  applied                                         101
      Pre-Test: Other Information
v Provide personalized strips of paper with information on
  items to be answered in examination rooms with multi-age
  levels.
v Refer to the enlarged replica of the AS in filling in of
  information in the AS
v An examinee shall be allowed to start accomplishing the
  Name Grid only until the pencil is shown
v Supervise proper shading of the Name Grid (Region and
  Division)
v Read verbatim the boxed portion in the handbook. Do not
  translate in local language/dialect
v Accomplish the Seat Plan while the examinees are
  answering the EDQ

                                                             102
          Pre-Test Reminders

v Check and double check if the Examinees have
  shaded the correct circles pertaining to the
  NAME GRID including all necessary information
  about himself/herself
v Do not use liquid eraser/tape eraser in erasing
  the shaded circle
v Do not start the Test Proper unless each
  examinee shall have completely and properly
  shaded the NAME GRID


                                                    103
               Post-Test

vGive the examinees five minutes to inspect
 and clean the AS
vInstruct them to tear the examinee stub
 before collecting the ASs
vCount TBs and ASs before allowing
 examinees to leave the room




                                              104
Post-Test: Accounting of Test Materials
     and Preparation of Reports
v Count and arrange TBs in sequence of serial
  numbers
v Count and arrange ASs in sequence of serial
  numbers
v Accomplish the ETRE by indicating the number of
  registrants and the actual number of examinees
v After the contents (TBs and ASs) have been
  accounted for, SEAL the ETRE with the DepED-
  NETRC paper tape while inside the examination
  room
Notes:
§ Name Grid replica to be stored in Testing Centers
§ Examiner’s Handbook to be stored in the Division Offices.


                                                              105
        Post-Test: Contents of Room
             Examiner’s ETRE
v   Room Examiner’s Narrative Report
v   Used answer sheets placed in original plastic bag
v   Copy of NETRC Forms 1 and 2
v   Copy of PEPT Form A
v   LEMs of actual examinees



Post-Test: Contents of Chief
Examiner’s ETRE (CETRE)
v Unused AS duly accounted
v Forms 3 and 4

                                                        106
                107
TDD-TDPU/pjdc

				
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