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MINUTES OF THE BOARD OF TRUSTEES MEETING

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MINUTES OF THE BOARD OF TRUSTEES MEETING Powered By Docstoc
					MINUTES OF THE BOARD OF TRUSTEES MEETING YANKTON COMMUNITY LIBRARY Regular Meeting, June 11, 2008 at 5:30 p.m. Library Meeting Room . Board President Carol Hamvas called the meeting to order at 5:30 pm. Present were Board members Dores Allan, Jane Bobzin, Duke Ellingson, Don Gannon, David Koerner and Allan Sinclair, Library Director Kathy Jacobs, Assistant Director Lola Harens and Friends of the Library representative Karen Kubal. Hamvas asked for additions to the agenda. None were added. The minutes from the May 2008 meeting were examined. Bobzin moved approval with addition of Altheda Juell’s name for the Women’s Club memorial. Allan seconded. Motion carried. The May 2008 bills were presented. President Hamvas called for questions; hearing none, a motion for approval was made by Allan with a second by Koerner. Motion carried. Communications and Correspondence: Director Jacobs shared a letter from Mrs. Philip Knapp inviting all Board members to attend the dedication of the bronze statue given by Dona in memory of Phillip Knapp, which will take place on July 13, 2008, at 4:30 p.m., on the east library lawn. Director’s Report: Director Jacobs reviewed some of the highlights of the month which included a new dumpster, the removal of the old book drop, and the recycling of our old bike rack to the Department of Parks & Recreation. It was noted that the June computer class cosponsored with RTEC is full and the August session is half full. Because of weather and other circumstances, the north garden has not been completed but progress will be made in the near future. Many commented favorably on the first of the monthly columns in The Press and Dakotan.

Old business: The City Commission has directed Engineering staff to bid the cost of the roof repair. These will be presented to the City Commission for approval even though the money for the repair is not allocated in this year’s library budget. Director Jacobs reported that both the carpeting and circulation desk projects are in progress; however, she was disappointed to find that an exact match for the present carpet is no longer available. An alternative is being selected. Estimates for the circulation desks are coming in but not all have been received. No definite date for installation has been established but Jacobs estimated that it would be at least September before all components for the complete project would be ready. Her goal is to move is as quickly as

possible when all preparations have been made, thus keeping the expense of $300 per day stack movers at a minimum and closing the library to the public for the least amount time. It was noted that the library has no emergency lighting when there is a power failure. A consensus of the Board encouraged Jacobs to seek price estimates for lights. Koerner made a motion to accept the carpet bid from Floor to Ceiling for $29,092. Allan seconded. Motion carried. New business: A short discussion regarding books sales was opened. Questions were asked about procedure the library uses for the sale of withdrawn items. Also, this included the handling of gift items, when they are added to the collection and when they are given to the Friends of the Library for their book sales. Jacobs asked that the Board approve changes and updates to a portion of the library policies. She explained that reviewing the entire policy manual was too much for a single meeting so she would bring the entire manual forward but in manageable portions at subsequent meetings. After discussion and explanation of some policies and a few minor changes, Bobzin moved approval with a second by Koerner. Proposed changes approved. Allan gave an update on the Wynn Speece and Altheda Juell memorials. It was noted that Monday, June 16, at 1:00 p.m. is the next Friends meeting. Also, it was noted that Mayor Specht has appointed Alicia Cornemann to replace David Koerner as he has served two terms. David Knoff will serve in lieu of Duke Ellingson as the City Commission representative. Meeting adjourned at 6:40 p.m., setting July 9, at 5:30 pm., in the meeting room as the next regular meeting.

Respectfully submitted,

Lola Harens