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2013 Dealer Application - Denver Coliseum Show

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2013 Dealer Application - Denver Coliseum Show Powered By Docstoc
					                                 Denver Coliseum Show                                                                                         D - 2013

                                 Sept. 7 – 15, 2013 ( 9 Days: Weekend to Weekend )
                            Eons Expos LLLP, 235 First Street, Keyport, NJ 07735
      Tel (516) 818-1228 – Fax (866) 323-7404 – Christine@Eons-Expos.com – www.ColiseumShow.com

                                                        2013 APPLICATION
 Your Name(s)

 Company Name

 If this is your first time at
 our show, what prompted
 you to join us?
 Address


 Cell Phone                                                                      Office Phone

 Email                                                                           Website

 Products that you will offer (check all that apply)     ! Services                        ! Other (please describe)              ! Retail Only
 ! Minerals ! Meteorites            ! Beads              ! Supplies or Equipment                                                  ! Wholesale Only
 ! Fossils ! Gemstones              ! Jewelry or Gold    ! Mineral Rough                                                          ! Retail and Wholesale

Concourse Entrance Level (Jewelry, Gold, Gemstones, and Related Items)                                                 Price      Qty         Total
Premium Entrance Booth comprised of (3) 8-foot tables in a “U” Shape                                                   $1,375           $
Booth comprised of (3) 8-foot tables in a “U” Shape (approx. 130 s.f.)                                                 $1,125           $
Single Tables, 8-foot x 30” wide                                                                                        $500            $
Arena & Backstage Level (Minerals, Fossils, Dinosaurs, and Related Items)                                              Price      Qty         Total
Single Tables, 8-foot x 30” wide                                                                                        $500            $
Booth comprised of (3) 8-foot tables in a “U” Shape (approx. 100 s.f.)                                                 $1,125           $
Square booth comprised of (3) 8-foot + (4) 6-foot tables (approx. 190 s.f.)                                            $1,725           $
Three additional 8' tables to lengthen a Square booth by eight feet (adds approx. 100 s.f.)                            $625 set         $
Arcade 'Wholesale Only' Room (Buyer Must Show Credentials for Entry to this Area)                                      Price      Qty         Total
Booth Size per Website Floor plan:                                                                                     $                $
Outside Tents                                                                                                          Price      Qty         Total
                                                              (Due to space restrictions in this area, no tables or
10' x 20' tent against coliseum wall + 7 tables                displays are allowed outside these 10x20 tents)         $1,500           $
20' x 20' tent + 7' x 20' area in front of tent for more tables + 12 tables                                            $2,300           $
20' x 40' tent + 7' x 40' area in front of tent for more tables + 24 tables                                            $4,150           $
Larger Size Tent:                                                                                                                       $
Electricity is Optional – No Electricity is Provided for Free Anywhere in the Show                                     Price      Qty         Total
3,000 watt outlet                                                                                                       $100            $
                                                                                                                      Total Show Fee = $
Make checks payable to: “Eons Expos, RLLLP”                                                               50% due with Application = -$
Send this signed original copy + 50% deposit to address at the top                                    Balance due by July 1, 2013 = $

I have read both sides of this contract and agree to all terms and conditions therein. I include at least a 50% deposit. I understand that participation is
not guaranteed and that I will be notified by email upon my acceptance within 14 days. If declined, the full deposit will be returned.


Signature                                                                               Date Signed

For Eons Expos use only:
 Date received:                                 Booth assignment:                                  Customer Number:




                                        Application Version October 13, 2012 (Supersedes All Previous Versions)
                              Contract for Participation in the 2013 Denver Coliseum Show                                                                         D - 2013
1. Title: "The Denver Coliseum Show"                                                    12. Site Conditions: If the allocated stand/booth has not been claimed by
                                                                                        Show opening, the space will be considered forfeit and the Organizer
2. Organization: Eons Expos RLLLP, 235 First Street, Keyport, NJ                        entitled to use or assign space otherwise. No refund will be made. It is the
07735 henceforth the “Organizer”. Email: Christine@Eons-Expos.com                       Vendor’s responsibility to keep selling site clean, neat and orderly before,
3. Location, Dates, Hours: Denver Coliseum, 4600 Humboldt Street, Denver                during, and after the show.
CO 80216. Saturday, 7-Sept through Sunday, 15-Sept 2013. 9 am to 6 pm
daily, Sunday til 5pm. Vendor access is 30 minutes before and after each show.          Vendor must provide their own tablecloths to cover their tables and reach down
                                                                                        to the floor in front. Tables are 30" (75cm) wide x 30" high x 6 or 8 feet long.
                                                                                        13. Set-up days are Thursday and Friday, September 5th & 6th, between 8 AM and 6
   ALL PARTS OF THE SHOW ARE OPEN FOR ALL 9 DAYS                                        PM. Both floors of the Coliseum have a loading dock and roll-up garage doors.
                                                                                        Flatbeds, trolleys, hand-trucks, pallet jacks, etc. must be provided by the vendor.
4. Application for Participation: Application is made by completing this
contract and mailing it together with a 50% deposit to Eons Expos RLLLP, 235            14. Pack-Up: pack-up is between 5 pm – 10 pm on Sunday, 15-Sept and can resume
First Street, Keyport, NJ 07735. No application will be accepted without a 50%          on Monday, 16-Sept from 8 am to 5 pm. Clearance of, and departure from the
deposit. The Vendor herewith agrees to accept all rules, regulations, terms and         exhibition stands/booth is prohibited before the close of the show so as to maintain
conditions of the show as being valid for himself / herself and employees. The          visual appeal and security of stand/booth.
Vendor accepts full responsibility, and is liable for any and all actions of any
                                                                                        15. Clean up: Vendor must securely bag or box all trash in his/her selling space prior
employees, or any persons sharing / subletting Vendor’s assigned selling space.
                                                                                        to departure from show facility. Vendor shall be subject to financial liability for the
5. Conditions of Application: The hire of exhibition space is for the entire            repair, or replacement of any damages or equipment losses caused by Vendor and/or
duration of the show. Vendors may form groups (max two per stand, four per              any labor involved in clean-up or uncontained trash.
tent) and exhibit their items together. Upon application acceptance, the
                                                                                        16. Safeguarding, Security Measures: The Organizer will strive to maintain overall
Organizer herein grants revocable license to use the exhibition booth assigned,
                                                                                        security of the exhibition by providing both armed and unarmed security, but is exempt
subject to these terms and conditions. The Organizer makes no representations
                                                                                        of any liability for any loss or damage incurred in any manner, at any time, by any
or warranties except as expressly set forth herein. The license granted is
                                                                                        cause. Vendors must ensure that items exhibited are properly safeguarded during
revocable by Organizer in the event Vendor shall violate this agreement.
                                                                                        exhibition hours, during set-up / breakdown, and overnight. The Vendor agrees to hold
6. Table Assignment: Where feasible the Organizer will assign the location              the Organizer, the venue, Denver police, the city of Denver, and all associated
requested by the Vendor. However, the Organizer reserves the right to change            employees entirely blameless in the event of loss or theft of Vendor’s merchandise at
original space assignments if deemed to be in the best interest of the show or          any time, in any manner, whether through negligence or otherwise. Further, Vendor
for circumstances beyond the control of the Organizer.                                  understands that only he or she can obtain insurance to cover his or her own
                                                                                        merchandise and that such coverage cannot be obtained by the Organizer. Therefore,
7. Admission Requirements: The Organizer reserves the right to determine                a Vendor who fails to provide their own insurance coverage against loss or theft
Vendor eligibility for inclusion in the show as well as accept admission of the         accepts the full risk for such loss, and there is no recourse possible of any kind against
vendor’s items for exhibition. The deposit submitted with application will be           the Organizer whatsoever.
refunded if application is declined. Applicants cannot legally claim the right to
participate in the show and applications may be turned down by the Organizer            Security will be provided by two uniformed Denver policeman during show
without providing a reason. Admission granted can be withdrawn if the                   hours and one will remain inside the building after hours. There will be 24-
necessary prerequisites can no longer be fulfilled and all deposits will be returned.   hour coverage by Denver Police inside the building starting Friday, 6-Sept
                                                                                        at 8 AM and end on Sunday, 15-Sept at 10 PM. Vendors will also have
8. Contract of Hire: The contract of hire between the contractual partners (the
                                                                                        access to a strong-room for overnight storage. Overnight security (2
Vendor and Organizer) becomes valid as soon as the application has been
                                                                                        guards) for tent dealers starts at 7 PM each night and ends at 8 AM the
accepted. Organizer shall have full power to interpret the rules, terms and
                                                                                        next morning. Tent security begins Thursday, 5-Sept at 7 PM and ends on
conditions of this contract to make such ruling as may be deemed by the
                                                                                        Monday, 16-Sept at 8 AM.
Organizer to be in the best interest of the show. Any written amendments of the
foregoing rules, terms and conditions shall bind the Vendor. During the show,           17. Parking: Free parking during will be provided to Vendor and customers
due to its temporary nature on facilities which are not regularly operated by the       alike. Overnight Vendor parking is allowed in designated area.
Organizer, various unknown and anticipated contingencies may arise, and the
Organizer reserves the right to interpret the relative rights of the parties in the     18. Sales Tax: Vendors must file both Colorado State and City of Denver sales tax
light of such unanticipated circumstances and/or contingencies.                         within 30 days after the event. Vendor agrees to cooperate fully with revenue and
                                                                                        taxation authorities and agrees to pay any fine incurred by the Organizer if that fine is
9. Conditions of Payment: A 50% deposit shall be paid with application and the          a result of Vendor’s failure to follow Colorado and/or Denver tax laws.
balance must be paid by July 1, 2013.
                                                                                        19. Insurance: Vendor is responsible for any and all insurance risks implicit or explicit
A late fee of $25 will be assessed EACH WEEK to any Exhibitor failing to                in Vendor’s participation in the Show, including, but not limited to, claims arising from
pay any part of his/her balance when it is due.                                         the use of vehicles or equipment, set-up / break-down operations, and from any claim
                                                                                        arising from any act or omission of Organizer, its owners, employees, agents, or
All fees must be paid in full before the start of the show. All returned checks are     guests, and from any claims arising from loss, robbery, burglary, pilferage, vandalism,
subject to a $35 service charge. No foreign checks.                                     fire, water damage accident, negligence or other cause, regardless of how act or
                                                                                        omission generates such claim or claims.
For wire transfers please use this information:
                                                                                        20. Cancellation / Postponement of the Show: If, due to circumstances beyond the
            Wire Routing Transit Number: 121000248
                                                                                        Organizer’s control or in the case of force majeure (e.g. fire, blizzard, etc.), it becomes
            SWIFT Code: WFBIUS6S
                                                                                        necessary to close down or postpone the date of the show; this will not entitle Vendors
            Bank Name: Wells Fargo Bank, San Francisco, California, USA
                                                                                        to a release from contract or to a reduction in hiring fees. Vendor shall hold Organizer
            Account Number: email us
                                                                                        harmless against all other claims and liabilities to vendor whether arising from
            Name of Account: Eons Expos, RLLLP
                                                                                        expenses incurred, to be incurred, loss of anticipated profit or otherwise.
10. Vendor Cancellation: Unforeseen circumstances can arise that will
                                                                                        21. Liability: Vendor is liable for all damage caused by themselves, their
prevent Vendor from attending the show as planned. Therefore, release from
                                                                                        employees, their representatives, or through their exhibits/fixtures and
contract is possible by written request, but is subject to the following refund
                                                                                        fittings to any persons or other objects. Vendor agrees to hold harmless the
schedule:
                                                                                        Organizer and its employees and agents from any damages or fines
120+ days before show:            Full refund                                           imposed due to violation of any law or ordinance which may occur
60-120 days before show:          100% refund of amount paid less $150 penalty          anywhere within the Coliseum Show space. Vendor agrees to comply with
30-60 days before show:           50% refund of amount paid less $150 penalty           all terms and conditions herein and protect, indemnify, save, or hold
<30 days before show:             No refund                                             harmless the Organizer, and all agents and employees against any and all
                                                                                        cost, damage, loss, liability or expenses arising from actions or by reason of
Alternatively, if the cancelling vendor arranges for a replacement vendor that is       said Vendor occupancy and use of assigned selling space through the
acceptable to the Organizer then a full refund will be provided.                        Denver Coliseum Show as stated herein this agreement. Vendor will
                                                                                        comply with all building and local fire regulations, including but not limited to
11. Pricing Requirements: All items for sale must be marked with the price or           flame proofing regulations and electrical regulations and ordinances.
have signing indicating the price. This is mandatory.



                                                 Application Version October 13, 2012 (Supersedes All Previous Versions)

				
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