STATE OF INDIANA) SS) COUNTY OF CLAY )
Council President Michael McCullough called the regular meeting of the Clay County Council to order on Monday, November 3, 2008, at 6:00 P.M. Council members present were Mike McCullough, Rita Rothrock, Steve Withers, Dolores Johnson, Larry Moss, Warren Stevenson and Mark Dierdorf. Michael McCullough led the meeting in the Pledge of Allegiance to the Flag of the United States of America and Larry Moss opened the meeting with prayer. County Auditor Mary Jo Alumbaugh made a record of the proceedings, to wit: A motion to approve the October 6, 2008 minutes made by Dolores Johnson, and seconded by Rita Rothrock. Motion carried 7 ayes. IN THE MATTER OF ADDITIONAL APPROPRIATION The following request for additional appropriation was read in full by Michael McCullough.
COUNTY EMERGENCY APPROPRIATION ORDINANCE Whereas, It has been determined that it is now necessary to appropriate more money than was appropriated in the annual budget; now, therefore: Sec.1. Be It Ordained by the County Council of Clay County, Indiana, that for the expenses of the taxing unit the following additional sums of money are hereby appropriated out of the funds names and for the purposes specified, subject to the laws governing the same: Aye Nay
HIGHWAY ADMINISTRATION Other Services & Charges Mileage MAINTENANCE & REPAIR Supplies Hardware & Tools Stone, Gravel & Bituminous Road Signs UNDISTRIBUTED Other Services & Charges Utilities Vehicle Repair
$ 1,000.00
7
$ 1,500.00 $ 70,000.00 $ 500.00
7 7 7
$ 3,000.00 $ 18,000.00
7 7
Presented to the Clay County Council, read in full and adopted this 3rd day of November, 2008. AYE Michael D McCullough /s/ Dolores Johnson /s/ Steven J Withers /s/ Warren E Stevenson /s/ Larry Moss /s/ Mark L Dierdorf /s/ Rita E Rothrock /s/ Members of the Clay County Council NAY
ATTEST:
Mary Jo Alumbaugh /s/ Clay County Auditor
A motion to approve the requests of the Highway was made by Mark Dierdorf, and seconded by Steve Withers. Motion carried 7 ayes.
IN THE MATTER OF TRANSFER Mike McCullough read the following Transfer request in it’s entirety:
TRANSFER WHEREAS, It has been shown that certain existing appropriations now have unobligated balances which will not be needed for the purpose for which appropriated and; It Is Therefore Ordained by the aforesaid County Council that such unnecessary existing appropriations are now reduced and the money transferred to the necessary and proper appropriations in amounts as follows: Aye COUNTY GENERAL Auditor From Supplies To Laptop Computer Nay
$1,100.00
7
From Supplies To Computer Maintenance$ 1,080.00 LEPC From Supplies/Equipment To Training & Expenses$ 337.56
7
7
PRESENTED to the Clay County Council, read in full and adopted this 3rd day of November, 2008. AYE NAY Michael D McCullough /s/ Dolores Johnson /s/ Steven J Withers /s/ Warren E Stevenson /s/ Larry Moss /s/ Mark L Dierdorf /s/ Rita E Rothrock /s/ MEMBERS OF THE COUNTY COUNCIL ATTEST: Mary Jo Alumbaugh /s/ Clay County Auditor
A motion to approve the transfer requested by Auditor was made by Mark Dierdorf and seconded by Steve Withers. Motion carried 7 ayes. A motion to approve the transfer requested by LEPC was made by Mark Dierdorf and seconded by Rita Rothrock. Motion carried 7 ayes. IN THE MATTER OF BRAZIL LIBRARY BOARD APPOINTMENT A letter from the Brazil Library was read by Michael McCullough requesting the appointment of Dr. Richard Frankville to replace Susan Crick on their board. This appointment is for years, from July 31, 2008 to July 31, 2012. A motion to appoint Dr. Richard Frankville to the Brazil Public Library Board was made by Mark Dierdorf, and seconded by Dolores Johnson. Motion carried 7 ayes. IN THE MATTER OF AMENDMENT TO SHERIFF RETIREMENT PLAN Sheriff Mike Heaton, appeared before the Council regarding amendment 3 to the Sheriff Retirement Plan. A motion to approve was made by Mark Dierdorf, and seconded by Larry Moss. Motion carried 7 ayes. Sheriff Heaton informed the Council that the additional cost to fund this amendment will be determined later. He still plans to amen the Sheriff Sale Fees Fund to cover the additional expense. Mike will furnish a copy to the Auditor upon final execution by the Sheriff Merit Board.
IN THE MATTER OF ORDINANCE 25-2008 Mike McCullough read the following Ordinance in its entirety:
ORDINANCE _25__ - 2008 ORDINANCE ESTABLISHING A GAZEBO CONSTRUCTION FUND
Clay County, Indiana, acting by and through the Clay County Council, hereby establishes a Gazebo Construction Fund. The funding of the County Gazebo Construction Fund shall come from the following: All proceeds, to the extent allowed by law, shall be from donations. Said donations received shall be used to construct a gazebo on the southwest lawn of the Clay County Courthouse. Disbursement of funds for said construction shall be approved by a Committee appointed by the Clay County Commissioners. All requests for disbursement shall be approved by the appointed committee, and shall be submitted and advertised as any other county claim. No County Funds will be used at any time for the construction of this gazebo. Any unused funds at the completion of this project shall be dedicated to the General Fund for maintenance of said gazebo. This Ordinance shall be in full force and effect immediately upon approval by the Clay County Council. ALL OF WHICH IS ORDAINED, ENACTED AND ADOPTED BY THE CLAY COUNTY COUNCIL THIS 3rd DAY OF NOVEMBER, 2008.
Michael D. McCullough, President
Larry Moss, Member
Dolores Johnson, Member ___________ Steven J Withers, Member
Warren E Stevenson, Member
Rita E Rothrock, Member
Mark L Dierdorf, Member ATTEST:
Mary Jo Alumbaugh, Clay County Auditor Members of the Council questioned Charlie Brown on the actual construction, size, and timing of the building of a gazebo on courthouse property. They also voiced concerns over long term maintenance, and usage. Warren Stevenson made a motion to table the Ordinance, and then withdrew the motion. Ordinance 25-2008 will have second reading at the December 1, 2008 meeting.
IN THE MATTER OF APPROVAL OF 2009 BUDGET Auditor Alumbaugh informed the Council that Department of Revenue has now revised their CAGIT figures for 2009, and there will be no reduction in CAGIT for 2009. Mark Dierdorf made a motion to approve the 2009 budget as presented at the September Budget Hearings. Motion seconded by Rita Rothrock, and carried with 7 ayes. At the December, the Council will conduct their non-binding review of all taxing unit budgets. They will also conduct their annual determination on LOIT. Mike McCullough reported that he and the Auditor has been in contact with Umbaugh and Associates regarding the Circuit Breaker affect on the county, as well as the options available regarding LOIT. They will be asked to do a further review of the financial future of property tax for the county. IN THE MATTER OF HONORING MARK DIERDORF FOR 20 YEARS OF SERVICE Mike McCullough presented outgoing Councilperson Mark Dierdorf with a plaque for 20 years of outstanding service to Clay County. Mark’s family was in attendance for this occasion, and the newspaper took pictures. Refreshments were provided by Rita Rothrock. IN THE MATTER OF ADJOURNMENT There being no other business, Warren Stevenson made a motion to adjourn, seconded by Steve Withers. Motion carried 7 ayes.
Members of the Clay County Council Attest:
Clay County Auditor