Keys to an Integrated Criminal Justice System

Keys to an Integrated Criminal Justice System Aldona K. Valicenti Chief Information Officer Commonwealth of Kentucky BJS/SEARCH National Conference June 26-28, 2000 Dallas, Texas Before UCJIS (Unified Criminal Justice Information System) Jail System Police Records System Court System Probation & Parole System Juvenile System State Systems Various Warrant Systems Prosecution System ? ? ? And many others!! Elements of Success       Leadership Technical foundation Policy decisions Stakeholder dialogue Realistic goals Funding stream Strategy      Lay groundwork Define data standards Leverage commonalties Replace archaic systems Remove technology obstacles  Enable criminal justice professionals to focus on their jobs Implications of Situation        Difficult to use Fragmented information Incomplete information Inconsistent information One way information flow Duplicated effort Decisions made without complete information Integration Challenges       Multiple User Organizations Different User Perspectives Privacy Concerns Multiple Legacy Systems Multiple Technical Environments Juveniles Why We’ll Succeed       History Organization Standards Access Plan Modular Approach History  Technical committee formed several years before legislative action Desire to share information already present Extensive analysis of current systems House Bill 455 - passed March 1998, effective July 1998    The EMPOWER Kentucky Initiative is the Key Framework for Supporting Implementation of the Governor’s Goals and Strategies GOAL: Set Kentucky on the path to achieving economic opportunity and a standard of living above the national average in 20 years. Strategies Promoting Economic Development Improving Education Product Building SelfSustaining Families Strengthening Financial Condition of State Government Reducing Crime and its Costs to Society EMPOWER Kentucky GOAL: Set Kentucky on the path to achieving economic opportunity and a standard of living above the national average in 20 years. Strategies Promoting Economic Development Improving Education Product Building SelfSustaining Families Strengthening Financial Condition of State Government  EMPOWER Kentucky  Balanced Budget  Strengthening the Reserve Trust Fund  Investment in Infrastructure Reducing Crime and its Costs to Society  Workers Compensation Reform  Industrial Park Plan  Renaissance Kentucky  Transportation and Infrastructure Improvement  Tourism Tax Credits  Forestry Initiative  Water Resources Plan  KY Appalachian Commission  Military Affairs Commission  Job Training Tax Credit  Venture Capital Fund  UI Tax Restructuring  Postsecondary Education Reform & Funding  KERA Task Force  Budget Increases for Elementary and Secondary  School Technology  Safe Schools Initiative  Guaranteed COLA for Teachers  Scholarships Plan  Children’s Health Initiative  Office of Early Childhood Development  Welfare Reform  Child Abuse and Domestic Violence Services  Health Insurance Reform  Teen Smoking  Child Protective Services  Juvenile Justice Plan  Corrections Improvements  Enhanced Penalties for Hate Crimes  Comprehensive Criminal Justice Reform  Strengthened Law Enforcement  Tax Fairness House Bill 455     Governor’s crime bill  Hate crimes  Gang offenses  Sex offender  Criminal Justice Council  Juvenile justice reform Legislative mandate Criminal Justice Council formed Initial $5M in funding Organizational Structure Criminal Justice Council UCJIS Sub-committee A. Valicenti - Chair Technical Work Group Legal Work Group PR Work Group Funding Work Group Warrants Work Group Tech Work Group  Set architecture Set technical standards Review/assess current systems Promote pilot projects    Legal Work Group         Governance issues Arbitrate policy issues Compliance/clarification of statutes and regulations Remove legal barriers and propose legislation Resolve standards issues Incentives/sanctions Roles/responsibilities (set compliance standards) Privacy/confidentiality UCJIS Mission Statement The mission of the unified criminal justice information system is to provide for the collection and availability of accurate up-to-date information relating to individuals charged with or convicted of a criminal offense in a timely and easily accessible manner to the criminal justice community while maintaining appropriate security and privacy standards. What Works       Kentucky’s uniform citation - used for all offenses, from traffic and misdemeanors to felonies (1988). Kentucky has a unified court structure. Administrative office of the courts operates a statewide coordinated information system (1978). State ID (SID) - assigned to each unique set of fingerprints. LiveScan/AFIS system at all jails. Strategic Alliance Services (SAS) process Principles of Success  Consensus Building Positive Identification Quality of Data Elimination of Pain    Consensus Building  Technical committee in existence since 1992  Desire to share information at all levels Negative press reports - Rafael Ramirez  Positive & Absolute Identification   LiveScan (AFIS) units deployed in all jails In first week, 5 unsolved cases solved, including one 20 year old murder 350 cases resolved statewide in first 18 months vs. 425 in previous 10 years  Quality of Data   Electronic citation/data collection  Beginning of standards at base level  Gather information at first contact Static data  Violation codes, KRS, composite data  Automatic dissemination of data  One owner Focus on the Pain    Where is the greatest pain for each agency? What are the important questions that cannot be answered today?  Who is this person really?  Is there an outstanding warrant on this person?  Is this person on probation or parole? What information does each legacy system have that contributes to the answers needed? Kentucky’s Pain  Warrants  AFIS & Jail management system link  Privacy and Juveniles Kentucky Success Factors   Legislative Mandate  HB 455  Extremely important to Governor  $5 million initial funding Project Organization  Consistent sponsorship  Stable, active participation  Team-oriented approach  Focus on success HB 455 Projects     Demonstration project Warrants Jail management/AFIS link Electronic citation  Digitized driver’s license Demonstration Project  Louisville/Jefferson county Includes 40+ agencies Electronic citation/data collection key element   Participating Agencies   Justice Cabinet Agencies Administrative Office of the Courts Law Enforcement Jefferson County Corrections Attorney General Jefferson County Prosecutor     Electronic Citation  Permit data collection at point of first contact Currently 22 police vehicles, 200 by October  Jail Management/AFIS Link  Need for unifying system Identified COTS solution Link to all AFIS data (NIST compliant) Year-end implementation    Warrants  One of our greatest challenges No mapped process Ownership issues Each court acts independently    Digitized Driver’s License  Expected funding stream - did not happen Exploring creative solutions Key to capturing data at source   RE-ENGINEERED PROCUREMENT PROCESS Strategic Alliance Services (SAS)  Building of long term public private strategic alliances Streamlined process Integration and use of the best IT practices and disciplines Innovative funding and risk sharing approaches    What is a “Strategic Alliance”? “Kentucky’s state price contracts with 15 IT Service Companies to provide designated subsets or all components for a Project/System(s) life cycle from project planning and analysis to systems development to systems retirement.” 5 – Full Service 10 - Niche Why are “Alliances” important?  Service Providers involved earlier to help the Commonwealth build the best solutions across the enterprise Promote alternative funding arrangements and risk-sharing What we don’t know can indeed hurt us Traditional approaches do not respond quickly to business and industry changes Strong alliances breed interoperability and lead us toward transparent applications     What makes “Alliances” different?  In Kentucky, it is a state price contract without specifying a price  Agencies will secure IT services:     more quickly & easily more competitively from a team of expert providers in a relationship-building environment focused on strong project management  Niches and subcontracts provide access to specialized IT skills Procurements managed by CIO policy RFP’s are anticipated to become a thing of the past   How does it work?  Purchase IT services compatible with business problems/solutions  Who must use this contract?  Executive branch agencies  Local Governments and Universities may use this contract How does it work?  Operationally managed by Office of CIO, Service Contract Administrator • • • • Service request issued to at least 3 providers Concise written responses include cost and proposed solutions Agency uses a phased evaluation process - “short list” - Oral presentations - Scoring and selection Statement of Project Work negotiated LESSONS LEARNED  Collaborate with IT vendors early and often Partner with procurement officers Involve Senior IT executives in the process and scoring Initial review and scoring can be excruciating     Better use of niche areas Measuring Success       Appropriate stakeholders Understand the environment Foundation of standards and architecture Plan of action Realistic funding Understand vertical and horizontal impact More Information: •EMPOWER Kentucky – http://empower.state.ky.us •Kentucky Unified Criminal Justice Information http://www.search.org/integration/state_map.asp •Strategic Alliance Services (SAS) – http://www.state.ky.us/agencies/sas •Original RFP & Addenda for SAS •select bid history, then RFP history, then 1998, look for IT009702 •Cheri Whitenack – SAS Contract Administrator •Phone: (502) 564-2591 •E-mail: Cheri.Whitenack@mail.state.ky.us