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									                                        Introduction & Instructions


                               Call for Session Proposals
                              Beyond Borders: Annual Meeting of the
                                  Society of American Archivists
                                 San Diego • August 6 - 11, 2012


                                             Introduction
SAA’s 2012 Annual Meeting convenes August 6-11 in the spectacular beauty and diversity of continental
America’s most southwestern city – San Diego! The 2012 Program Committee invites you to imagine
moving “Beyond Borders” through your excellent session proposals and your energetic participation as
conference presenters.

Program Theme: Thinking “Beyond Borders” enables us to envision new opportunities beyond our
institutions and specializations, to expand our perceptions of history, culture, memory, and recordkeeping
to arrive at a more inclusive and holistic view of the great work of archives. In 2012 we have the
opportunity to free ourselves from the imaginary borders of our past and leverage the opportunity,
knowledge, and experience that lies beyond.

The 2012 Program Committee seeks sessions and presentations that celebrate the courageous
entrepreneurial and collaborative spirit of archivists who work with colleagues and constituents to change
the world, one researcher, one collection, or one project at a time. How can we use the power of our
professional diversity to do more with less? How can we advance archival knowledge and increase
resources by collaborating with partners we have never imagined before? How can archives work together
to overcome real or imagined barriers to our success? The 2012 Annual Meeting is your opportunity to
shine, to share the spotlight with your colleagues, and to strive for a world of archives without borders!



Proposal Evaluation: Session proposals are welcome on any aspect of archives practice—local, national,
and international—and its intersection with other professions and domains. Proposals will be evaluated on
the strength of the 150-word abstract, the diversity of the speakers and their experience, the completeness
of the proposal, and relevance to the meeting theme. Session proposals that incorporate one or more of the
following will be given special consideration:

    •   A strong connection to the program’s theme (Beyond Borders).
    •   Inclusion of diverse or international perspectives and initiatives.
    •   Relevance for the broad range of SAA members and other interested attendees.
    •   An intention to address the impact of the given topic for SAA and/or the archives profession.
    •   Endorsements by SAA Sections and Roundtables. (Sections and Roundtables are invited to endorse
        up to two session proposals.)




                                                  Page 1
                                          Introduction & Instructions
Session Formats: The Program Committee encourages submission of proposals that may include, but are
not limited to, the following formats:

    •    Traditional. Open session (i.e., unlimited attendance) of 90 minutes, consisting of two or three
         fully prepared papers of 15 minutes each and a comment-and-discussion period. Please do not
         propose sessions of more than three presenters. A chair is not required for this format; chair duties
         may be performed by one of the speakers. Paper titles are required.
    •    Work in Progress. Open session of 90 minutes, consisting of two presentations of 15 minutes
         each, describing ongoing research topics and including at least 60 minutes for feedback and
         discussion. Paper titles are required.
    •    Panel Discussion. Open session of 90 minutes, consisting of a panel of three to five individuals
         who informally discuss a variety of theories or perspectives on the given topic. A moderator or
         commentator is recommended. No paper titles are required.
    •    Workshop. Limited-enrollment session of 90 minutes, usually designed to teach or refine skills.
         No paper titles are required.
    •    Seminar/Roundtable. Limited-enrollment session of 90 minutes, usually designed as a directed
         discussion among attendees sharing a common experience or preparation.
    •    Special Focus Session. Open session of 60 minutes designed to highlight innovative archives or
         records management programs, new techniques, and research projects. Audience participation is
         significant. No paper titles are required.
    •    Poster Presentation. Report in which information is summarized using brief written statements
         and graphic materials, such as photographs, charts, graphs, and/or diagrams mounted on poster
         board. Presenters will be assigned a specific time at which they must be with their poster to discuss
         it with attendees.
    •    [NEW!] Lightning Talks. Sixteen lively and informative 5-minute talks in a 90-minute Lightning
         Talk session format (or eleven 5-minute talks in a 60-minute session). The session chair secures
         commitments from speakers and compiles all presentation slides to ensure timely speaker
         transitions. Proposals in this category may suggest recommended presenters, but commitments
         should be secured soon after the proposal is accepted.

Reminder for Proposal Submitters and Session Participants: Archivists and records managers who
participate in the program must register and secure institutional or personal funding. Participants who are
not archivists or records managers, or who are from outside the United States and Canada, may be eligible
for complimentary registration upon request. SAA cannot provide funding for speakers, whether they are
international, non-archivists, non-records managers, members, or nonmembers.

        Proposals for SAA’s 2012 Annual Meeting are due on October 3, 2011.

Please note that the Program Committee will not be able to consider proposals received after the deadline.
For additional information, see “Instructions for Completing the Session Proposal Form” or contact 2012
Program Committee co-chairs Petrina Jackson and Rob Spindler at:
conference@archivists.org

Interested in submitting a Pre-conference workshop proposal?
                                                    Page 2
                                         Introduction & Instructions
Contact SAA Education Director Solveig De Sutter:           sdesutter@archivists.org



                Instructions for Completing the Session Proposal Form

           The proposal form is provided on the second tab of this spreadsheet file. For each of
           the following items, follow the directions provided. Insert your information into the
            yellow fields. Once complete, save this file and send it as an email attachment to:
                                       conference@archivists.org

   1. Session Title: The session title should reflect, in 10 words or fewer, the content of your presentation.



   2. Proposal Abstract for Review (< 150 words): This version of your abstract will be used by the
      Program Committee to evaluate your session proposal. Concisely state the session focus and how it
      will be addressed. How does the content relate to the goals of the Annual Meeting? What about your
      proposed session is unique, new, and of value?

   3. Session Abstract for Publication (< 75 words): If your proposal is accepted, this version of your
      abstract will be published in the Preliminary Program and online to describe the session to
      prospective attendees. Concisely state the session focus and how it will be addressed. Stress the
      focus, value, and objectives—those attributes that would entice a reader to attend. (Final editing for
      publication may be revised or approved by the Program Committee co-chairs. The session chair will
      receive a final version for approval prior to publication.)

   4. Session Topic: This data point will be used by the Program Committee to help achieve topical
      balance within the Annual Meeting.

   5. Participants: Identify each participant's name, institution, agreement to participate in the session,
      involvement in other potential sessions, and membership status. No individual may participate as a
      speaker in more than one session. Session proposers should ensure that all participants understand
      this policy, which will be strictly observed by the Program Committee in the interest of ensuring
      broad participation. Contact information should be accurate and include all necessary information to
      ensure that the session proposer and participants are reachable.

     Speaker Credentials/Experience ( < 75 words per speaker): Please provide a brief statement
     summarizing the speakers' qualifications to address this topic. (Do not enter CVs in their entirety.)




                                                   Page 3
                                     Introduction & Instructions
  Publication Proposals: The organizers are considering new ways to extend information presented at
  the Annual Meeting. Please consider contributing to a conference proceedings or an SAA print or
  electronic publication. For more information, contact SAA Director of Publishing Teresa Brinati at
  tbrinati@archivists.org. There is no Program Committee requirement to submit proposals for
  publication consideration, and leaving the box unchecked will not affect the Program Committee’s
  review for the 2012 Annual Meeting.

6. Session Proposer: The name and contact information of the person who is submitting and taking
   responsibility for the proposal is required. If the proposal is generated by an SAA group (i.e., a
   board, committee, section, roundtable, or working group), list the chair or convener of the group as
   the proposer.

7. Session Format: The 2012 Program Committee encourages submission of proposals that may
   include, but are not necessarily limited to, the following formats:

      Traditional: Open session (i.e., unlimited attendance) of 90 minutes, consisting of two or three
      fully prepared papers of 15 minutes each and a comment-and-discussion period. Please do not
      propose a session of more than three speakers. A chair is not required for this format; chair duties
      may be performed by one of the speakers, who must also be designated as the key contact for the
      session. Paper titles are required.

      Work in Progress: Open session of 90 minutes, consisting of two presentations of 15 minutes
      each, describing ongoing research topics and including at least 60 minutes for feedback and
      discussion. Paper titles are required.

      Panel Discussion: Open session of 90 minutes, consisting of a panel of three to five individuals
      who informally discuss a variety of theories or perspectives on the given topic. A moderator or
      commentator is recommended. No paper titles are required.

      Workshop: Limited-enrollment session of 90 minutes, usually designed to teach or refine skills.
      No paper titles are required.

      Seminar/Roundtable: Limited-enrollment session of 90 minutes, usually designed as a directed
      discussion among attendees sharing a common experience or preparation.

      Special Focus Session: Open session of 60 minutes designed to highlight innovative archives or
      records management programs, new techniques, and research projects. Audience participation is
      significant. No paper titles are required.

      Poster Presentation: Report in which information is summarized using brief written statements
      and graphic materials, such as photographs, charts, graphs, and/or diagrams mounted on a poster
      board. Posters will be on display during the meeting, and presenters will be assigned a specific
      time at which they must be with their poster to discuss it with attendees.




                                               Page 4
                                     Introduction & Instructions
       [NEW!] Lightning Talks: Sixteen lively and informative 5-minute talks in a 90-minute
       Lightning Talk session format (or eleven 5-minute talks in a 60-minute session). The session
       chair secures commitments from speakers and compiles all presentation slides to ensure timely
       speaker transitions. Proposals in this category may suggest recommended presenters, but
       commitments should be secured soon after the proposal is accepted.

 8. Educational Objective and Relationship to Meeting Goals and Priorities (< 75 words): What is
    the goal of the session and what will participants learn from it? How does the session add value,
    explore a new or unique problem, or represent a new perspective? Does this session incorporate
    elements of the Annual Meeting focus?

 9. Target Audience(s) (< 75 words): At what level of experience is the session targeted? What
    method(s) will the presenters use to engage the audience?

10. Session Proposal Changes: In rare instances, the Program Committee may request revisions of
    worthy session proposals to reach consensus for acceptance or to complement and enhance this and
    other planned sessions. In addition, if a proposed speaker appears on more than one accepted
    session, a change will be required on one or both sessions to ensure compliance with the Program
    Committee's policy.




                                              Page 5
                                       Introduction & Instructions


 11. Audiovisual Requirements: Participants must provide their own laptops or PCs. The conference
     organizers provide the following standard equipment in each session room: LCD projector, screen,
     and podium microphones. No Internet or telephone access is available in the session rooms; wireless
     service is not available in the hotel, and the cost of installing a telephone or T1 line in a meeting
     room is prohibitive. Presenters are encouraged to use screen captures within their slideshow
     presentations to illustrate Web pages. List any other needs, but please be aware that AV rental is
     costly and will be limited. If this proposal is accepted, all AV requirements will be confirmed.



Other Notes:

     Speaker Registration: Archivists and records managers who participate in the program must
     register and secure institutional or personal funding. Participants who are not archivists or records
     managers, or who are from outside the United States and Canada, may be eligible for complimentary
     registration upon request. SAA cannot provide funding for speakers, whether they are international,
     non-archivists, non-records managers, members, or nonmembers.

     Group Endorsements: To endorse a session proposal, SAA board, committee, section, roundtable,
     or working group chairs/conveners should submit directly to the program co-chairs via email to
     conference@archivists.org by October 17 the following information: Session Title, Group Name,
     and Group Chair. Endorsements are another factor in the Committee’s deliberations; they are not
     required and do not guarantee acceptance.



                             To Submit Session Proposal Form:

               Proposals must be postmarked or emailed no later than October 3, 2011.
                    Proposals submitted after the deadline cannot be considered.

                   Once complete, save this file and send it as an email attachment to:
                                  conference@archivists.org




                                                 Page 6
                                              Proposal Form


                        Session Proposal Submission Form
                                Beyond Borders: Annual Meeting of the
                                    Society of American Archivists
                                   San Diego • August 6 - 11, 2012

                The 2012 Program Committee invites submissions for session proposals.
                Proposals must be postmarked or emailed no later than October 3, 2011.
                     Proposals submitted after the deadline cannot be considered.

                      For additional information, contact the 2012 Program Committee
                             co-chairs (Robert Spindler and Petrina Jackson) at:
                                         conference@archivists.org

           To complete this form, please double-click on each field and enter your information.

1)   Session Title:                           Crossing Borders: Barriers to Documenting the Under-
                                              documented


2)   Session Abstract for Review (< 150 words):

     Archivists and record keepers who live and work in the Southwest borderlands function in a
     politically charged environment. It is a place where core archival values can be challenged at
     any time, any place. Here, the duties of building collections, diversifying holdings and filling in
     gaps in the historical record can take on a sense of urgency and an element of risk. The
     barriers to collecting and accessing borderlands materials are many. When documenting under-
     represented communities, these barriers may converge to create unprecedented challenges. The
     panelists, ranging from a student intern to a field-tested tribal preservation officer, discuss the
     issues and describe the strategies used to cross borders. They have solicited materials from
     and gained access to hostile sources. They have established new archives. They have developed
     alternative donor networks. In doing so, they have created greater community awareness and
     involvement in the archival process.




                                                 Page 7
Proposal Form




   Page 8
                                              Proposal Form
3)   Session Abstract for Publication (< 75 words):

     Archivists and record keepers who live and work in the Southwest borderlands function in a
     politically charged environment. It is a place where core archival values can be challenged at
     any time, any place. The barriers to collecting and accessing borderlands materials are many.
     The panelists, ranging from a student intern to a field-tested tribal preservation officer, discuss
     the issues and describe the strategies used to successfully cross borders.




4)   Session Topics:                          Social Memory
     (Please specify up to 2 topics from      Diversity
      the list below by typing your choices
      into the fields on the right.)

         Access/Privacy                         International
         Advocacy                               Local Interest
         Appraisal                              Management
         Archives History                       Methodology
         Audio/Visual                           Preservation
         Description                            Professionalism
         Digitization                           Records Management
         Diversity                              Reference
         Education                              Social Memory
         Electronic Records                     Standards
         Ethics                                 Web Access
         Facilities/Security                    Other (please specify à la "Other: Your Topic")




                                                 Page 9
                                                    Proposal Form
5)   Participants:
     (To broaden participation, presenters may participate on only one session.)


     SESSION CHAIR
     First Name:                                    Burt
     Last Name:                                     Altman
     Position Title:                                University Librarian
     Institution:                                   Florida State University, Special Collections
     Contact Information:
        Address 1:                                  Florida State University Libraries
        Address 2:                                  116 Honors Way
        City:                                       Tallahassee
        State:                                      FL
        Zip/Postal Code:                            32306-2047
        Country (if outside of USA):
        Address Type:                               x Work       (Note: "Work" address includes Institution's name.)
        (Please mark your selection with an "X.")       Home
        Phone:                                      850-645-7962
        E-mail:                                     baltman@fsu.edu
     Agreed to Participate?                          x Yes
                                                        No
     Participating on Another Session?                  Yes
                                                     x No
     SAA Member?                                     x Yes
                                                        No
     Credentials (< 75 words):

     University Librarian, Special Collections Department, Florida State University Libraries 1981-
     present; MA, History; MLS; certified archivist; current member, Congressional Papers
     Roundtable Steering Committee; served as President, Society of Florida Archivists;
     Information Services Librarian, Queensborough Public Library; author “The Usability of On-
     line Archival Resources: The POLARIS Project Finding Aid,” The American Archivist; also
     published in the Florida Historical Quarterly. Has given numerous presentations on topics
     ranging from EAD to outreach and recruiting volunteers.




                                                       Page 10
                                                Proposal Form
SPEAKER 1 (may be same as chair):
First Name:                                     Salvador
Last Name:                                      Güereña
Position Title:                                 Director of the California Ethnic and Multicultural Archive
Institution:                                    Davidson Library, University of California Santa Barbara
Contact Information:
   Address 1:                                   UCSB Library
   Address 2:                                   UC Santa Barbara
   City:                                        Santa Barbara
   State:                                       CA
   Zip/Postal Code:                             93106-9010
   Country (if outside of USA):
   Address Type:                                x Work      (Note: "Work" address includes Institution's name.)
    (Please mark your selection with an "X.")       Home
   Phone:                                       805-893-8563
   E-mail:                                      guerena@library.ucsb.edu
Paper Title (if applicable):                    Sin Fronteras: Archivists Without Borders

Agreed to Participate?                          x Yes
                                                  No
Participating on Another Session?                 Yes
                                                x No
SAA Member?                                     x Yes
                                                  No
Credentials (< 75 words):

Archivist, librarian, author. Director of the California Ethnic and Multicultural Archives since
1989; adjunct faculty member in the UCSB Department of Chicano Studies; past president of
REFORMA (National Association to Promote Library and Information Services to Latinos
and the Spanish Speaking); recipient of their "Librarian of the Year Award; has served on the
Executive Board of Society of California Archivists; active member Archives and Archivists of
Color Round Table; author of forthcoming book "Pathways to Progress: Issues and Advances
in Latino Librarianship"




Publication Proposal: I would be interested in submitting my presentation for publication
consideration in one of SAA's print or electronic publications.
                                           x Yes
                                              No




                                                  Page 11
                                                Proposal Form
SPEAKER 2
First Name:                                     Chrystal
Last Name:                                      Carpenter
Position Title:                                 Manuscript and Congressional Archivist
Institution:                                    University of Arizona, Special Collections
Contact Information:
   Address 1:                                   1510 E. University Blvd.
   Address 2:
   City:                                        Tucson
   State:                                       AZ
   Zip/Postal Code:                             85721
   Country (if outside of USA):
   Address Type:                                x Work       (Note: "Work" address includes Institution's name.)
    (Please mark your selection with an "X.")      Home
   Phone:                                       520-471-7342
   E-mail:                                      carpenterc@u.library.arizona.edu
Paper Title (if applicable):                    "Giving Voice to Missing Persons: The John and Jane
                                                Does of the Borderlands."
Agreed to Participate?                           x Yes
                                                   No
Participating on Another Session?                  Yes
                                                 x No
SAA Member?                                      x Yes
                                                   No
Credentials (< 75 words):

Assistant Librarian/Archivist, Special Collections, University of Arizona; certified archivist;
photo archivist Arizona Historical Society; Assistant Archivist/Library Specialist Arizona State
Museum; Arizona Archives Summit, Collection and Website Committee; Association of
Research Libraries Mentor, Career Enhancement Program; member Steering Committee,
Congressional Papers Roundtable and Electronic Records Task Force; advisor, faculty liaison
Student Chapter University of Arizona; most recently, documented the public response to the
shooting of Representative Gabrielle Giffords. She will be co-presenting with Valerie Enriquez.




Publication Proposal: I would be interested in submitting my presentation for publication
consideration in one of SAA's print or electronic publications.
                                           x Yes
                                              No




                                                   Page 12
                                                Proposal Form
SPEAKER 3
First Name:                                     Valerie
Last Name:                                      Enriquez
Position Title:                                 Technology Assistant
Institution:                                    Simmons College
Contact Information:
   Address 1:                                   235 Heath Street #3
   Address 2:
   City:                                        Jamaica Plain
   State:                                       MA
   Zip/Postal Code:                             02130
   Country (if outside of USA):
   Address Type:                                    Work (Note: "Work" address includes Institution's name.)
    (Please mark your selection with an "X.")    x Home
   Phone:                                       217-722-1364
   E-mail:                                      valerie.janae.enriquez@gmail.com
Paper Title (if applicable):                    "Giving Voice to Missing Persons: The John and Jane
                                                Does of the Borderlands."
Agreed to Participate?                           x Yes
                                                    No
Participating on Another Session?                   Yes
                                                 x No
SAA Member?                                      x Yes
                                                    No
Credentials (< 75 words):

Completed her MLIS from Simmons College with a concentration in archives management in
August 2011. Has worked for the Massachusetts Institute of Technology Center for Advanced
Visual Studies, the Harvard Countway Center for the History of Medicine, and the DataONE
Project. While an ARL CEP Fellow at the University of Arizona Special Collections she
processed the "Humane Borders Collection." This is her first presentation at SAA. She will be
co-presenting with Chrystal Carpenter.




Publication Proposal: I would be interested in submitting my presentation for publication
consideration in one of SAA's print or electronic publications.
                                           x Yes
                                              No




                                                   Page 13
                                                Proposal Form
SPEAKER 4
First Name:                                     Peter
Last Name:                                      Steere
Position Title:                                 Tribal Historic Preservation Officer
Institution:                                    Tohono O'odom Nation Cultural Center and Museum
Contact Information:
   Address 1:                                   PO Box 837
   Address 2:
   City:                                        Sells
   State:                                       AZ
   Zip/Postal Code:                             85634
   Country (if outside of USA):
   Address Type:                                x Work      (Note: "Work" address includes Institution's name.)
    (Please mark your selection with an "X.")       Home
   Phone:                                       520-383-3622 x 103
   E-mail:                                      peter.steere@tonation-nsn.gov
Paper Title (if applicable):                    Documenting Border Issues and the Tohono O'odam
                                                Nation Or We Didn't Cross the Border, the Border
Agreed to Participate?                          Crossed Us
                                                 x Yes
                                                    No
Participating on Another Session?                   Yes
                                                 x No
SAA Member?                                         Yes
                                                 x No
Credentials (< 75 words):

Tribal Historic Preservation Officer and Manager; BA, Anthropology, University of Montana;
MA Anthropology & Ethnology, University of Georgia; MLS, University of Arizona;
Librarian and Congressional Archivist, University of Arizona Special Collections; Assistant
Curator, Center for Creative Photography, University of Arizona; Curator, Rare Books
private sector; archaeologist and historian, National Forest Service; research archeologist,
private sector; Anthropology Instructor, University of Montana. This is his first presentation
at SAA. He is co-presenting with Bernard Siquieros.




Publication Proposal: I would be interested in submitting my presentation for publication
consideration in one of SAA's print or electronic publications.
                                           x Yes
                                              No




                                                  Page 14
                                               Proposal Form
COMMENTATOR
First Name:                                    Bernard
Last Name:                                     Siquieros
Position Title:                                Curator of Education
Institution:                                   Tohono O'odom Nation Cultural Center and Museum
Contact Information:
   Address 1:                                  PO Box 837
   Address 2:
   City:                                       Sells
   State:                                      AZ
   Zip/Postal Code:                            85634
   Country (if outside of USA):
   Address Type:                               x Work      (Note: "Work" address includes Institution's name.)
   (Please mark your selection with an "X.")      Home
   Phone:                                      520-383-3622
   E-mail:                                     bernard.siquieros@tonation-nsn.gov
Agreed to Participate?                          x Yes
                                                  No
Participating on Another Session?                 Yes
                                                x No
SAA Member?                                       Yes
                                                x No
Credentials (< 75 words):

Curator of Education, Tohono O'odom Nation; BA, Education University of Arizona; graduate
studies Education, Arizona State University; Chairman, Board of Trustees, Tohono O’odham
Community College; Secretary, Board of Directors, Center for Desert Archaeology; Member,
International Sonoran Desert Alliance (ISDA) Board; Revegetation Trials Project
Coordinator; Director, Center for Indian Bilingual Teacher Training, Director, Education
Department; restaurant owner; home living specialist for Bureau of Indian Affairs. This is his
first presentation at SAA. He is co-presenting with Peter Steere.




                                                 Page 15
                                                           Proposal Form
6)   SESSION PROPOSER:
     First Name:                                           Linda
     Last Name:                                            Whitaker
     Position Title:                                       Certified Archivist and Librarian
     Institution:                                          Arizona Historical Foundation
     Contact Information:
        Address 1:                                         5380 E. Placita del Mesquite
        Address 2:
        City:                                              Tucson
        State:                                             AZ
        Zip/Postal Code:                                   85712
        Country (if outside of USA):
        Address Type:                                          Work (Note: "Work" address includes Institution's name.)
          (Please mark your selection with an "X.")         x Home
        Phone:                                             520-320-0749
        E-mail:                                            linda.whitaker@ahfweb.org
     Group Name:                                           Congressional Papers Roundtable
           (If proposal is generated by an SAA component group, indicate group here.)


7)   Session Format:                                          Traditional (Paper titles required.)
     (Please mark your selection with an "X".)                Work in Progress (Paper titles required.)
                                                            x Panel Discussion
                                                              Workshop
                                                              Seminar/Roundtable
                                                              Special Focus Session (60 minutes)
                                                              Poster Presentation
                                                              Lightning Talks (60 or 90 minutes)

8)   Relationship to Annual Meeting Goals and/or Selection Considerations (< 75 words):

      (1) The session directly addresses the boundaries/barriers to documenting the historically
     under-documented cultural communities, conditions and organizations along the U.S.- Mexico
     Border, a barrier that is physical, international, and emotional. (2) While panelists share
     similar collecting imperatives, they diverge in what and how they collect. (3) The panel
     composition breaks down barriers by establishing common ground between seasoned
     archivists and newcomers, SAA members and non-members, and academic and tribal
     repositories.




                                                                Page 16
                                              Proposal Form
9)   Briefly Identify Target Audience(s):

     Administrators and Directors; Archival Educators Roundtable; Tribal Archivists &Archives
     Roundtable; Manuscript Section; Archivists of Color Roundtable; International Issues
     Roundtable; Human Rights Archives Roundtable; Issue and Advocacy Roundtable; Archivists
     of Religious Collections; students; practitioners wanting to venture into uncharted collection
     development territories.




10) Session Proposal Changes: If the overall program objectives would be better achieved by offering
    this session in a different format or with a change in speaker(s) or refinement in focus, will you
    accept the Program Committee’s adjustments?
                                              x Yes
                                                  No

     Please note: If a proposed speaker appears on more than one accepted session, a change will be
     required on one or both sessions to ensure compliance with the Program Committee's policy.



11) Audiovisual Requirements: Participants must provide their own laptops or PCs. The conference
    organizers provide the following standard equipment in each session room: LCD projector, screen,
    and podium microphones. No Internet or telephone access is available in the session rooms; wireless
    service is not available in the hotel, and the cost of installing a telephone or T1 line in a meeting
    room is prohibitive. Presenters are encouraged to use screen captures within their PowerPoint
    presentations to illustrate Web pages. List any other needs, but please be aware that AV rental is
    costly and will be limited. If this proposal is accepted, all AV requirements will be confirmed.



     standard equipment will meet the needs of this panel




Other Notes:




                                                 Page 17
                                         Proposal Form
Speaker Registration: Archivists and records managers who participate in the program must
register and secure institutional or personal funding. Participants who are not archivists or records
managers, or who are from outside the United States and Canada, may be eligible for complimentary
registration upon request. SAA cannot provide funding for speakers, whether they are international,
non-archivists, non-records managers, members, or nonmembers.



Group Endorsements: To endorse a session proposal, SAA board, committee, section, roundtable,
or working group chairs/conveners should submit directly to the program co-chairs via email to
conference@archivists.org by October 17, 2011 the following information: Session Title, Group
Name, and Group Chair. Endorsements are another factor in the Committee’s deliberations. They
are not required and do not guarantee acceptance.



                         To Submit Session Proposal Form:

               Once complete, save this file and send it as an email attachment to:
                              conference@archivists.org




                                             Page 18
                                                                               Committee Use



  Proposal Number:
     Date Received:
     Rating (1 to 5):
        Comments:

    Session Title: Crossing Borders: Barriers to Documenting the Under-
                   documented

Abstract for Review: Archivists and record keepers who live and work in the Southwest
                     borderlands function in a politically charged environment. It is a place
                     where core archival values can be challenged at any time, any place. Here,
                     the duties of building collections, diversifying holdings and filling in gaps
                     in the historical record can take on a sense of urgency and an element of
                     risk. The barriers to collecting and accessing borderlands materials are
                     many. When documenting under-represented communities, these barriers
                     may converge to create unprecedented challenges. The panelists, ranging
                     from a student intern to a field-tested tribal preservation officer, discuss
                     the issues and describe the strategies used to cross borders. They have
                     solicited materials from and gained access to hostile sources. They have
                     established new archives. They have developed alternative donor
                     networks. In doing so, they have created greater community awareness and
                     involvement in the archival process.




                                                                                   Page 19
                                                                                Committee Use


      Session Format:      Traditional (Paper titles required.)
                           Work in Progress (Paper titles required.)
                         x Panel Discussion
                           Workshop
                           Seminar/Roundtable
                           Special Focus Session (60 minutes)
                           Poster Presentation
                           Lightning Talks (60 minutes)

       Session Topics: Social Memory
                       Diversity

                        PARTICIPANTS:
    SESSION CHAIR: Altman, Burt
                   Florida State University, Special Collections

         SPEAKER 1: Güereña, Salvador
                         Davidson Library, University of California Santa Barbara
            Paper title: Sin Fronteras: Archivists Without Borders


        SPEAKER 2: Carpenter, Chrystal
                        University of Arizona, Special Collections
           Paper title: "Giving Voice to Missing Persons: The John and Jane Does of the
                        Borderlands."
     SPEAKER 3: Enriquez, Valerie
                     Simmons College
        Paper title: "Giving Voice to Missing Persons: The John and Jane Does of the
                     Borderlands."
     SPEAKER 4: Steere, Peter
                     Tohono O'odom Nation Cultural Center and Museum
        Paper title: Documenting Border Issues and the Tohono O'odam Nation Or We Didn't
                     Cross the Border, the Border Crossed Us
  COMMENTATOR: Siquieros, Bernard
                     Tohono O'odom Nation Cultural Center and Museum

SESSION PROPOSER: Whitaker, Linda
                  Arizona Historical Foundation
           Group: Congressional Papers Roundtable




                                                                                    Page 20
                                                                                        Committee Use



Relationship to Annual Meeting Theme and/or Selection Considerations:
 (1) The session directly addresses the boundaries/barriers to documenting the historically under-
documented cultural communities, conditions and organizations along the U.S.- Mexico Border, a
barrier that is physical, international, and emotional. (2) While panelists share similar collecting
imperatives, they diverge in what and how they collect. (3) The panel composition breaks down barriers
by establishing common ground between seasoned archivists and newcomers, SAA members and non-
members, and academic and tribal repositories.




Target audience(s):
Administrators and Directors; Archival Educators Roundtable; Tribal Archivists &Archives
Roundtable; Manuscript Section; Archivists of Color Roundtable; International Issues Roundtable;
Human Rights Archives Roundtable; Issue and Advocacy Roundtable; Archivists of Religious
Collections; students; practitioners wanting to venture into uncharted collection development territories.




Will Accept Changes?           x Yes
                                 No

Audiovisual Requirements: Participants must provide their own laptops or PCs. The conference organizers provide the following standard equipment in each session room: LCD projector, screen, and pod
standard equipment will meet the needs of this panel




                                                                                           Page 21
                                                                           Committee Use


               PARTICIPANTS (Complete Information):

SESSION CHAIR:           Altman
                         Burt

                         University Librarian
                         Florida State University, Special Collections
                         #REF!
                         116 Honors Way
                         Tallahassee, FL 32306-2047

        (Work address)   x
        (Home address)
              (Phone)  850-645-7962
                       baltman@fsu.edu
Agreed to participate? x Yes
                           No
 On another session?       Yes
                        x No
      SAA Member? x Yes
                           No

         Credentials University Librarian, Special Collections Department, Florida State
                         University Libraries 1981-present; MA, History; MLS; certified
                         archivist; current member, Congressional Papers Roundtable Steering
                         Committee; served as President, Society of Florida Archivists;
                         Information Services Librarian, Queensborough Public Library;
                         author “The Usability of On-line Archival Resources: The POLARIS
                         Project Finding Aid,” The American Archivist; also published in the
                         Florida Historical Quarterly. Has given numerous presentations on
                         topics ranging from EAD to outreach and recruiting volunteers.




                                                                               Page 22
                                                                                   Committee Use


      SPEAKER 1:           Güereña
                           Salvador

                           Director of the California Ethnic and Multicultural Archive
                           Davidson Library, University of California Santa Barbara
                           UCSB Library
                           UC Santa Barbara
                           Santa Barbara, CA 93106-9010

          (Work address)   x
         (Home address)
                (Phone) 805-893-8563
                        guerena@library.ucsb.edu
           Paper title: Sin Fronteras: Archivists Without Borders


Agreed to participate?     x Yes
                             No
  On another session?        Yes
                           x No
      SAA Member?          x Yes
                             No

          Credentials Archivist, librarian, author. Director of the California Ethnic and
                           Multicultural Archives since 1989; adjunct faculty member in the
                           UCSB Department of Chicano Studies; past president of REFORMA
                           (National Association to Promote Library and Information Services to
                           Latinos and the Spanish Speaking); recipient of their "Librarian of the
                           Year Award; has served on the Executive Board of Society of
                           California Archivists; active member Archives and Archivists of Color
                           Round Table; author of forthcoming book "Pathways to Progress:
                           Issues and Advances in Latino Librarianship"




Publication Proposal?      x Yes
                               No




                                                                                         Page 23
                                                                               Committee Use


    SPEAKER 2:             Carpenter
                           Chrystal

                           Manuscript and Congressional Archivist
                           University of Arizona, Special Collections
                           1510 E. University Blvd.

                           Tucson, AZ 85721

          (Work address)   x
         (Home address)
                (Phone) 520-471-7342
                        carpenterc@u.library.arizona.edu
           Paper title: "Giving Voice to Missing Persons: The John and Jane Does of the
                        Borderlands."
Agreed to participate?     x Yes
                             No
  On another session?        Yes
                           x No
      SAA Member?          x Yes
                             No

          Credentials Assistant Librarian/Archivist, Special Collections, University of
                           Arizona; certified archivist; photo archivist Arizona Historical
                           Society; Assistant Archivist/Library Specialist Arizona State Museum;
                           Arizona Archives Summit, Collection and Website Committee;
                           Association of Research Libraries Mentor, Career Enhancement
                           Program; member Steering Committee, Congressional Papers
                           Roundtable and Electronic Records Task Force; advisor, faculty
                           liaison Student Chapter University of Arizona; most recently,
                           documented the public response to the shooting of Representative
                           Gabrielle Giffords. She will be co-presenting with Valerie Enriquez.




Publication Proposal?      x Yes
                               No




                                                                                  Page 24
                                                                                 Committee Use


    SPEAKER 3:             Enriquez
                           Valerie

                           Technology Assistant
                           Simmons College
                           235 Heath Street #3

                           Jamaica Plain, MA 02130

          (Work address)
         (Home address)    x
                (Phone)    217-722-1364
                           valerie.janae.enriquez@gmail.com
           Paper title:    "Giving Voice to Missing Persons: The John and Jane Does of the
                           Borderlands."
Agreed to participate?      x Yes
                               No
  On another session?          Yes
                            x No
      SAA Member?           x Yes
                               No

          Credentials Completed her MLIS from Simmons College with a concentration in
                           archives management in August 2011. Has worked for the
                           Massachusetts Institute of Technology Center for Advanced Visual
                           Studies, the Harvard Countway Center for the History of Medicine,
                           and the DataONE Project. While an ARL CEP Fellow at the
                           University of Arizona Special Collections she processed the "Humane
                           Borders Collection." This is her first presentation at SAA. She will be
                           co-presenting with Chrystal Carpenter.




Publication Proposal?      x Yes
                              No




                                                                                    Page 25
                                                                              Committee Use


    SPEAKER 4:             Steere
                           Peter

                           Tribal Historic Preservation Officer
                           Tohono O'odom Nation Cultural Center and Museum
                           PO Box 837

                           Sells AZ, AZ 85634

          (Work address)   x
         (Home address)
                (Phone)    520-383-3622 x 103
                           peter.steere@tonation-nsn.gov
           Paper title:    Documenting Border Issues and the Tohono O'odam Nation Or We Didn't
                           Cross the Border, the Border Crossed Us
Agreed to participate?      x Yes
                               No
  On another session?          Yes
                            x No
      SAA Member?              Yes
                            x No

          Credentials Tribal Historic Preservation Officer and Manager; BA, Anthropology,
                           University of Montana; MA Anthropology & Ethnology, University of
                           Georgia; MLS, University of Arizona; Librarian and Congressional
                           Archivist, University of Arizona Special Collections; Assistant
                           Curator, Center for Creative Photography, University of Arizona;
                           Curator, Rare Books private sector; archaeologist and historian,
                           National Forest Service; research archeologist, private sector;
                           Anthropology Instructor, University of Montana. This is his first
                           presentation at SAA. He is co-presenting with Bernard Siquieros.




Publication Proposal?      x Yes
                               No




                                                                                 Page 26
                                                                               Committee Use


COMMENTATOR:              Siquieros
                          Bernard

                          Curator of Education
                          Tohono O'odom Nation Cultural Center and Museum
                          PO Box 837

                          Sells AZ, AZ 85634

         (Work address)   x
         (Home address)
               (Phone)  520-383-3622
                        bernard.siquieros@tonation-nsn.gov
 Agreed to participate? x Yes
                            No
  On another session?       Yes
                         x No
       SAA Member?          Yes
                         x No

          Credentials Curator of Education, Tohono O'odom Nation; BA, Education
                          University of Arizona; graduate studies Education, Arizona State
                          University; Chairman, Board of Trustees, Tohono O’odham
                          Community College; Secretary, Board of Directors, Center for Desert
                          Archaeology; Member, International Sonoran Desert Alliance (ISDA)
                          Board; Revegetation Trials Project Coordinator; Director, Center for
                          Indian Bilingual Teacher Training, Director, Education Department;
                          restaurant owner; home living specialist for Bureau of Indian Affairs.
                          This is his first presentation at SAA. He is co-presenting with Peter
                          Steere.




                                                                                  Page 27
                                                               Committee Use


SESSION PROPOSER:          Whitaker
                           Linda

                           Certified Archivist and Librarian
                           Arizona Historical Foundation
                           5380 E. Placita del Mesquite

                           Tucson, AZ 85712

          (Work address)
                     x
          (Home address)
                     520-320-0749
                (Phone)
                     linda.whitaker@ahfweb.org
              Group: Congressional Papers Roundtable




                                                                 Page 28

								
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