BOARD OF TRUSTEES

BOARD OF TRUSTEES CLOUD COUNTY COMMUNITY COLLEGE OCTOBER 27, 2009 CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES AGENDA - October 27, 2009 Meeting Place: Room 257 in the Student Center Time: 7:00 p.m. 1. 2. 3. 4. 5. 6. 7. 8. Call to Order – 7:00 p.m. Adopt Agenda Guests’ Comments Recognitions Student Senate Program Highlights President’s Message Meeting Reports A. KBOR B. CloudCorp C. Other 9. 10. Geary County Campus Update Higher Learning Commission Visit Update A. Focus Statement 11. 12. Strategic Plan Approval of Minutes of September 29, 2009; October 5, 2009 and October 13, 2009 Finances A. Treasurer’s Report B. Financial Overview C. Capital Outlay Mill Levy Renewal Information 14. 15. Purchasing and Payment of Claims Bids Decision Decision Decision Decision Information Information Information Information Decision 13. Decision A. .0Nordtank Turbine B. Engineering Services for HVAC Replacement C. Zond Turbine Installation CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES Agenda - October 27, 2009 16. Presidential Search A. Interim President B. Community Forums Decision 17. Personnel A. B. C. D. Contract Renewal Recommendation for Volleyball Coach Resignation – Steven Given Retirement – Sherry Campbell Other Decision 18 Facilities A. Update on New Residence Building B. Other Decision 19. Policies A. B. C. D. Policy B4 – Board Professional Development Policy F22 – Identity Theft and Red Flag Policy B1 – Board Meetings 1st reading Policy C20 – Employee Travel 1st reading Decision 20. Information Items A. B. C. D. E. Fall Drama Production Cook Series – “Around the World in 50 Minutes: Great Society Fall Fling NCK Band and POW Presentation Intergovernmental Meeting Information 21 Other A. Great Society 22. Executive Session A. Consultation with Legal Counsel B. Non-elected Personnel Executive Session NEXT REGULAR MEETING – November 24, 2009 CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 2 Adopt Agenda Decision AGENDA ITEM: ITEM TYPE: COMMENT: Parliamentary rules recommend the adoption of the Agenda. RECOMMENDED ACTION: Adopt the Agenda for the October 27, 2009 Board of Trustees meeting. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 3 Guests’ Comments AGENDA ITEM: ITEM TYPE: COMMENT: CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 4 Recognitions AGENDA ITEM: ITEM TYPE: COMMENT: CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 5 Student Senate AGENDA ITEM: ITEM TYPE: COMMENT: CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 6 Program Highlights Information AGENDA ITEM: ITEM TYPE: COMMENT: The cross country, soccer and volleyball athletes and coaches will tell the Board of the successes during this fall season. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 7 President’s Message Information AGENDA ITEM: ITEM TYPE: COMMENT: CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 8 Meeting Reports Information AGENDA ITEM: ITEM TYPE: COMMENT: A. KBOR. B. CloudCorp. C. Other. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 9 Geary County Campus Update Information AGENDA ITEM: ITEM TYPE: COMMENT: A monthly report from the Geary County Campus is enclosed. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 10 Higher Learning Commission Visit Update Information AGENDA ITEM: ITEM TYPE: COMMENT: A. Focus Statement. Enclosed is a proposed Focus Statement prepared by Trustee Daniel Gerber. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 11 Strategic Plan Decision AGENDA ITEM: ITEM TYPE: COMMENT: Enclosed is the 2009-2011 Strategic Plan. It is brought to this meeting for approval. RECOMMENDED ACTION: Approve the 2009-2011 Strategic Plan CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 12 Approval of Minutes of September 29, 2009; October 5, 2009 and October 13, 2009 Decision AGENDA ITEM: ITEM TYPE: COMMENT: The minutes of the regular meeting of September 29, 2009 and the special meetings of October 5, 2009 and October 13, 2009 are enclosed. RECOMMENDED ACTION: Approve the minutes of September 29, 2009; October 5, 2009 and October 13, 2009. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING September 29, 2009 Present: Gregory Askren, David Clemons, Marsha Doyenne, Daniel Gerber, Roger Koester and Charles Lowers; President Richard Underbakke and Marilyn Martin, Clerk. Others Present: Brad Lowell, Blade-Empire and Joe Jindra, KNCK; Attorney David Swenson; Haley Baxa, Marshall Cohman, DaNae Disney, Brian Harding, Josh Huber, Emily Jackson, Ethan Mahin, Hannah Turner and Levi Whitley, Student Senate; Jessica Begnoche, Brandi Bray, Trisha Carlson, Kayla Clausen, Janet Diehl, Krista Fraser, Michelle Goedeker, Amy Knowles, Lindsey Larson, Josh Lorenz, Toni Meredith, Afani Mulanga, Judy Prim, Kelli Rice, Jaime Sanborn and Martina Sloane, Nursing Students; Dwayne King, Ian Longhofer, Skyler Nosker, Robert Rolfe, Vanessa Trotter, students; Sr. Marcia Allen, Maxine Boling, Elaine Bowers, Steven Bryant, Glenda Clemons, James Douglass, Marilyn Douglass, Larry Eubanks, Dan Farha, Verna Ferguson, Elmer Finkbiner, Everett Ford, Terry Gantz, Beth Gleason, Art Hockman, Becky Jones, Genevieve Jones, Jim Kerr, Jessica LeDuc, Janet Lowell, Kirk Lowell, Richard Lowery, Jim Lund, Susan Cantine-Maxson, Ed Moynihan, Shirley Moynihan, Pat Murk, Dallas Nading, Toby Nosker, LaDonna Peltier, Sr. Jean Rosemarynoski, Paula Revell, Larry Starr, Bob Steimel, Lorene Steimel, Tommie Swenson, Sr. Mary Jo Thummel, Burnell Ukens, Gwydotta Ukens, Nicole Ukens, Russell Woodbury; Aaron Acree, Jenny Acree, Holly Andrews, Chet Anson, JoDee Ball, JoAnne Balthazor, Matt Bechard, Deana Betts, Shane Britt, Greg Brummett, Krista Bryant, Jana Buehler, Sherry Campbell, DelRay Capper, Jolene Clark, Lucas Chavey, Josh Coltrain, Gloria Comfort, Mark Cote, Christy Dexter, Ashley Douglas, Brenda Edleston, Pat Elliott, Nick Elniff, Tena Elwood, Brett Erkenbrack, Chad Eshbaugh, Janet Eubanks, Shelly Farha, Spencer Farha, Tanis Finkbiner, Joel Figgs, Cathy Forshee, Lou Frohardt, Mary Gantz, Marvene Gieber, Pam Haden, Brenda Hanson, Colin Haynes, Chris Huber, Nick Jones, Harry Kitchener, Suzi Knoettgen, Kim Krull, Mary LaBarge, Diane Leif, Ann Lowell, Vandi Lund, Bob Maxson, Deb McDonald, Neal McGregor, Bill McGuire, Karla McMillan, Deb Monzon, Kevin Muff, Kim Muff, Arlanda Murdock, Nancy Nading, Carleen Nordell, Brent Phillips, Wonda Phillips, Kay Reed, Susan Regan, Kim Reynolds, Tom Roberts, Jennifer Schroeder, Steve Schroeder, Gary Shaffer, David Shirkey, Tara Shrake Sjogren, Patrick Sieben, Annette Starr, Amanda Strait, Della Strait, Vera Streit, Susan Sutton, Leane Svoboda, Courtney Ukens, Colleen Villa, MerleAnn Woodbury, Chris Wilson, Beth Whisler, Mark Whisler, Kate Wise, Tyler Zachery and Nancy Zenger-Beneda, staff. Chairman Charles Lowers called the meeting to order at 7:00 p.m. in Room 257 of the Student Center. David Clemons moved and Roger Koester seconded to adopt the agenda as amended to change Policy E22 on the third page to F22 and add Policy B2; motion passed. Marsha Doyenne moved and David Clemons seconded to remove recording and videotaping Board meetings from the table; motion passed. Marsha Doyenne moved and Gregory Askren seconded to research past practices used by other institutions and hold a study session to develop a policy on videotaping and recording the Board meetings; motion passed. The meeting was scheduled for October 13, 2009 at 6:00 a.m. in Room 251. Guests’ Comments: James Douglass, Beth Gleason, Josh Coltrain, Nick Jones (accompanied by Jolene Clark, Nancy Nading, Brent Phillips and Nancy Zenger-Beneda), Amanda Strait, Nicole Ukens, Nancy Zenger-Beneda, Everett Ford and Levi Whitley addressed the Board on a number of topics including support of Dr. Underbakke, support of videotaping the Board meetings, Breast Cancer Awareness Month and the Presidential search. Recognitions: Kim Krull recognized Peter Pellegrin for his work with Phi Theta Kappa and the events the Geary County chapter has participated in. She recognized Dr. Underbakke for all the things he has accomplished while at Cloud County. Student Senate: Levi Whitley told the Board the activities being held for Homecoming Week. Program Highlights: Krista Bryant introduced current Nursing students. She described the new nursing simulation lab and said after the Spring 2010 graduation, we will have over 1,000 graduates from the program. She thanked all the people involved with the renovation of the Nursing facilities. President’s Message: Dr. Underbakke thanked everyone involved with achieving an all-time high in enrollment. He also discussed his resignation and listed the projects he intends to complete by the first of the year. Meeting Reports: Daniel Gerber reported on the KACCT meeting on September 11 and 12. Colleges were asked to provide $2,500 to support a marketing program for Kansas community colleges. Dr. Underbakke reported the KBOR will request an opportunity to make up the loss of money from the State. Discussion was held on the Tech Ed Authority. The TEA had proposed program alignment parameters. Charles Lowers reported he met with the auditors to review the financial condition of the College. The auditors concerns were fraud prevention and identity theft. Bob Maxson said a lot of time and effort by a lot of people is required in preparing for the audit. Daniel Gerber moved and David Clemons seconded that Cloud County Community College participate in the KACCT marketing effort in the amount of $2,500 for 2009-2010 and authorize payment from the Board Discretionary Fund; motion passed. Geary County Campus Report: Kim Krull reported students on the GCC have selected Student Senate officers, had a booth at Apple Days on Ft. Riley and will participate in the Christmas Parade. Child care training and GED graduation were held. Higher Learning Commission Report: Kim Krull reported the Higher Learning Commission Steering Committee has been working on the self-study. Daniel Gerber volunteered to serve on the committee. She encouraged a review and possible revision to the Mission Statement. Marsha Doyenne volunteered to serve on that committee. Kim Krull reported the Strategic Plan is being updated and will be brought to the Board on October 27, 2009 for approval. Gregory Askren and Roger Koester volunteered to serve on the Benefits Committee and Charles Lowers volunteered to serve on the Facilities Committee. David Clemons moved and Roger Koester seconded to approve the minutes of August 25, 2009 and September 15, 2009; motion passed. Daniel Gerber moved and Marsha Doyenne seconded to approve the Treasurer’s Report as of August 31, 2009 with a cash balance of $4,768,806.01 and CD’s totaling $2,747,000; motion passed. Bob Maxson presented a financial overview of the College. Tuition income and Book Store sales reflect the increase in enrollment. Two separate lists of purchases and payment of claims were presented to the board for approval. List (A) requested approval of expenditures or transfer of college funds of $5,000 or more. Roger Koester moved and Marsha Doyenne seconded to approve the (A) List and the addendum (numbers 9 through 12); motion passed. List (B) contained those checks/claims that had approval and/or met the requirements of state law. Marsha Doyenne moved and Gregory Askren seconded to approve the (B) List; motion passed. At 9:06 p.m. the Chairman called a ten-minute break. The meeting reconvened at 9:16 p.m. David Gerber moved and Marsha Doyenne seconded to take the resignation of President Richard Underbakke from the table; motion passed. Daniel Gerber moved and Gregory Askren seconded to recess into executive session at 9:19 p.m. in Room 251 to discuss non-elected personnel and return to regular session in Room 257 at 9:34 p.m. with the six Board members and David Swenson present in the executive session; motion passed. Gregory Askren moved and Marsha Doyenne seconded to recess into executive session at 9:36 p.m. in Room 251 to discuss non-elected personnel and return to regular session in Room 257 at 9:56 p.m. with the six Board members and David Swenson present in the executive session; motion passed. David Clemons moved and Gregory Askren seconded to recess into executive session at 10:03 p.m. in Room 251 to discuss non-elected personnel and return to regular session in Room 257 at 10:23 p.m. with the six Board members, Dr. Underbakke and David Swenson present in the executive session; motion passed. Gregory Askren moved and Daniel Gerber seconded to approve the Resignation Agreement and Mutual Release of All Claims, dated September 29, 2009, between Dr. Richard Underbakke and Cloud County Community College, proposed by Dr. Underbakke, and the Board of Trustees accept his resignation as tendered on September 15, 2009 to be effective January 3, 2010; motion passed. Gregory Askren challenged the Board, faculty, administration and staff to work together from this point on. A proposed timeline for the Presidential search was distributed. The Presidential search will be on the October 13, 2009 Board agenda. Roger Koester moved and David Clemons seconded to recess into executive session at 10:39 p.m. in Room 251 to discuss non-elected personnel and return to regular session in Room 257 at 10:49 p.m. with the six Board members, Dr. Underbakke, Chris Wilson and David Swenson present in the executive session; motion passed. Gregory Askren moved and David Clemons seconded to deny the request for extended leave from Arlanda Murdock; motion passed. Bob Maxson reported the agreement with the City of Concordia on water volume and pressure has been signed. Bob Maxson distributed a concept drawing of the new Residence Life building. Marsha Doyenne moved and Gregory Askren seconded to adopt Resolution 0910-1 entitled: “A Resolution Determining It Necessary to Construct Student Housing Improvements of Cloud County Community College, Concordia, Kansas; Authorizing the Issuance of Revenue Bonds to Pay the Cost Thereof; and Providing for the Giving of Notice of the Intent to Issue Such Revenue Bonds.”; motion passed unanimously by a roll call vote. Bob Maxson reported he has distributed a request for proposal to engineering service firms to prepare the plans, specifications, construction documents for bidding, bid review and construction administration which will include assisting in the bidding process, checking submittals and attending progress meetings. Proposals are due October 15, 2009 and a recommendation for an engineering firm will be brought to the Board. Dr. Underbakke reported a program viability study will be conducted of the academic programs and a functional viability study on non-academic functions with changes implemented prior to developing the 2010-2011 budget. Roger Koester moved and Marsha Doyenne seconded to approve the revision to Policy D14 – Academic Probation and Suspension; motion passed. Roger Koester moved and David Clemons seconded to remove Policies B4 – Board Professional Development and C20 – President’s Travel from the table; motion passed 5-1 (Gerber voting no). Policies B4, C20 and F22 were presented for first reading. They will be brought to the October 27, 2009 meeting for approval. Policy B1 – Board Meetings was discussed. Dr. Underbakke will work on changing the Agenda section and bring a proposal to the October 27, 2009 meeting. Information Items: Courtney Ukens reported the CCCC Foundation Fall Campaign raised $23,416, the second highest in history. Bob Maxson presented the schedule for Thunder Daze which will be held October 3 and 4. On October 1, 300 high school sophomores will be on campus for Career Day. Kim Krull said the next Cook Lecture will be Judge G. Joseph Pierron, Jr. who will present “You Be the Judge: The United States Supreme Court in Review” on October 13 at 11:00 a.m. in Cook Theatre. The fall drama production will be “Pleasant Hill” written by Susan Sutton and presented at the Brown Grand Theatre October 29, 30 and 31 at 7:00 p.m. Executive Session: None. The Chairman adjourned the meeting at 11:37 p.m. _____________________________ Marilyn A. Martin, Clerk Cloud County Community College Board of Trustees CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES SPECIAL MEETING October 5, 2009 Present: Daniel Gerber and Charles Lowers in person; David Clemons, Marsha Doyenne (at 4:02 p.m.) and Roger Koester by conference call; President Richard Underbakke and Marilyn Martin, Clerk. Absent: Gregory Askren. Others Present: Joe Jindra, KNCK; Attorney David Swenson; Kim Krull and Bob Maxson, staff. Chairman Charles Lowers called the meeting to order at 4:00 p.m. in the President’s Office. Daniel Gerber moved and Roger Koester seconded to adopt the agenda as presented. Each of the four members in attendance either in person or by phone was polled and all voted “yes”. Motion passed. One list of purchases and payment of claims was presented to the Board for approval. List (A) requested approval of expenditures or transfer of college funds $5,000 or more. Daniel Gerber moved and David Clemons seconded to approve the (A) List. Each of the five members in attendance either in person or by phone was polled and all voted “yes”. Motion passed. The Chairman adjourned the meeting at 4:03 p.m. ______________________________ Marilyn A. Martin, Clerk Cloud County Community College Board of Trustees CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES SPECIAL MEETING October 13, 2009 Present: Gregory Askren, David Clemons, Marsha Doyenne, Daniel Gerber, Roger Koester and Charles Lowers; President Richard Underbakke and Marilyn Martin, Clerk. Others Present: Brad Lowell, Blade-Empire and Toby Nosker, KNCK; Attorney David Swenson; Sr. Marcia Allen, Glenda Clemons, James Douglass, Marilyn Douglass, Beth Gleason, Joe Jindra, Susan Cantine-Maxson, Dallas Nading and Sr. Jean Rosemarynoski; Jenny Acree, Holly Andrews, Matt Bechard, Shane Britt, Jana Buehler, Sherry Campbell, Josh Cook, Janet Eubanks, Joel Figgs, Tanis Finkbiner, Lou Frohardt, Mary Gantz, Marvene Gieber, Carolyn Halferty, Chris Hubert, Kim Krull, Ann Lowell, Bob Maxson, Neal McGregor, Nancy Nading, Brent Phillips, Marcia Pounds, Susan Regan, Jennifer Schroeder, Tara Shrake Sjogren, Rex Sicard, Patrick Sieben, Annette Starr, Susan Sutton, and Nancy Zenger-Beneda, staff. Chairman Charles Lowers called the meeting to order at 6:00 a.m. in Room 257 of the Student Center. David Clemons moved and Roger Koester seconded to adopt the revised agenda; motion passed. There were no claims to approve. A study session was held on recording and videotaping Board meetings. Daniel Gerber moved and Marsha Doyenne seconded to research basic practices used by other public institutions and prepare a policy about recording of Cloud County Community College Board meetings. Roger Koester moved and Gregory Askren seconded to amend the motion by inserting “audio”; motion to amend passed. The motion as amended to research basic practices used by other public institutions and prepare a policy about audio recording of Cloud County Community College Board meetings passed. A process for the Presidential search was presented and discussed. Gregory Askren moved and Marsha Doyenne seconded to proceed with the Presidential search process as presented; motion passed. Gregory Askren moved and Roger Koester seconded to recess into executive session at 7:52 a.m. in Room 251 for discussion of non-elected personnel and return to regular session in Room 257 at 8:07 a.m. with the six Board members, President Underbakke, Kim Krull, Bob Maxson and David Swenson present in the executive session; motion passed. Daniel Gerber moved and Marsha Doyenne seconded to recess into executive session at 8:08 a.m. in Room 251 for discussion of non-elected personnel and return to regular session in Room 257 at 8:18 a.m. with the six Board members, President Underbakke, Kim Krull, Bob Maxson and David Swenson present in the executive session; motion passed. No action was taken following the executive session. The Chairman adjourned the meeting at 8:19 a.m. ______________________________ Marilyn A. Martin, Clerk Cloud County Community College Board of Trustees CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 13 Finances Decision AGENDA ITEM: ITEM TYPE: COMMENT: Treasurer’s Report and Financial Report. These reports are enclosed. RECOMMENDED ACTION: Approve the Treasurer’s Report as of September 30, 2009 with a cash balance of $4,091,943.81 and CD’s totaling $2,747,000.00. A. B. Financial Overview. The financial overview of the College as of the end of September will be presented. C. Capital Outlay Mill Levy Renewal Information. The four mill capital outlay levy will expire in 2010. Enclosed is information for discussion on the renewal of the mill levy. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 14 Purchasing and Payment of Claims Decision AGENDA ITEM: ITEM TYPE: COMMENT: The purchase orders are enclosed or are available from the Clerk of the Board. RECOMMENDED ACTION: Approve the recommendations as stated. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 (A) LIST APPROVAL OF EXPENDITURES OR TRANSFERS OF COLLEGE FUNDS OVER $5,000. This list contains requests for approval of expenditures or transfers of college funds over $5,000. For some of the items listed, checks will be released prior to the next Board meeting and approval of this list by the Board at this meeting will also authorize release of the checks. The other items, orders will be prepared, and the payment of claims will be approved at the next Board meeting. RECOMMENDED ACTION: Approve this list of expenditures or transfers of college funds over $5,000. . 1. 01-11-6200-663 Jarred, Gilmore and Phillips, PA Reserve Account Audit services $ 10,000.00 2. 01-11-6501-611 Postage for meter 10,000.00 CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 15 Bids Decision AGENDA ITEM: ITEM TYPE: COMMENT: A. Nordtank Turbine. Consultation with legal counsel and the contractor will be held in executive session. RECOMMENDED ACTION: Recess into executive session for consultation with legal counsel. RECOMMENDED ACTION: Take action as appropriate following executive session. B. Engineering Services for HVAC Replacement. Bids for engineering services for the HVAC replacement were solicited and opened October 15, 2009. Enclosed are the six bids received. RECOMMENDED ACTION: Approve the lowest cost proposal for engineering services for the HVAC replacement submitted by Olsson Associates, Manhattan, Kansas, in the amount of $100,000 and authorize payment. C. Zond Turbine Installation. Bids for the installation of the Zond 750 kW wind turbine were solicited and will be received on October 23, 2009. Information on the bids received will be brought to the Board meeting. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 16 Presidential Search Information AGENDA ITEM: ITEM TYPE: COMMENT: A. Interim President. A report will be made in executive session regarding the appointment of an Interim President. RECOMMENDED ACTION: Recess into executive session to discuss nonelected personnel. RECOMMENDED ACTION: Take action as appropriate following the executive session. B. Community Forums. Three forums were held to gather information and qualifications desired by the community for the next President. Members of the search committee have been identified and advertising materials developed. Information will be brought to the meeting. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 17 Personnel Decision AGENDA ITEM: ITEM TYPE: COMMENT: A. Contract Renewal Recommendation for Volleyball Coach. The contracts for the fall sports’ coaches are for a period from December 1 to November 30 of the following year. The administration recommends the contract for the full-time volleyball coach be renewed. RECOMMENDED ACTION: Renew the contract for Joshua Cook, Head Volleyball Coach, from December 1, 2009 through November 30, 2010. Resignation – Steven Given. Steven Given has resigned his position as Head Men’s and Women’s Soccer Coach effective November 30, 2009. He has been an employee of Cloud County Community College since March 2008. His letter of resignation is enclosed. RECOMMENDED ACTION: Accept the resignation of Steven Given as Head Men’s and Women’s Volleyball Coach effective November 30, 2009, and authorize the administration to fill the position vacancy. Retirement – Sherry Campbell. Sherry Campbell has submitted a request to retire from her position as Director of Financial Aid effective July 1, 2010. Sherry has been an employee of Cloud County Community College since September 1993. Her letter requesting to retire is enclosed. RECOMMENDED ACTION: Accept the request to retire from Sherry Campbell from her position as Director of Financial Aid effective July 1, 2010 and authorize the administration to fill the position vacancy. B. C. D. Other. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 18 Facilities Decision AGENDA ITEM: ITEM TYPE: COMMENT: A. Update on New Residence Building. B. Other. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 19 Policies Decision AGENDA ITEM: ITEM TYPE: COMMENT: Policy B4 – Board Professional Development. Proposed revisions to Policy B4 – Board of Trustees Professional Development were brought to the August 25, 2009 and September 29, 2009 meetings for review. It is brought to this meeting for approval. Enclosed is the proposed policy. RECOMMENDED ACTION: Approve the revisions to Policy B4 – Board Professional Development. Policy F22 – Identity Theft and Red Flag. A new policy F22 – Identity Theft and Red Flag was brought to the September 29, 2009 meeting for review. It is brought to this meeting for approval. Enclosed is the proposed policy. RECOMMENDED ACTION: Approve Policy F22 – Identity Theft and Red Flag. Policy B1 – Board Meetings. The Board requested revisions to the Agenda portion of Policy B1 – Board Meetings. It is brought to this meeting for first reading. It will be brought to the November 24, 2009 meeting for approval. Policy C20 – Employee Travel. A new policy C20 – President’s Travel was brought to the September 29, 2009 meeting for review. Following that meeting it was revised to include all employee travel. The revised proposed policy is brought to this meeting for first reading. Enclosed is the proposed policy. A. B. C. D. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 20 Information Items Information AGENDA ITEM: ITEM TYPE: COMMENT: A. Fall Drama Production. Under the direction of Susan Sutton, the Drama Department will present “Pleasant Hill” October 29, 30 and 31, 2009 at 7:00 p.m. at the Brown Grand Theatre. Cook Series – “Around the World in 50 Minutes”. The next Cook Series presentation is Tuesday, November 3, 2009 at 11:00 a.m. in Cook Theatre and at 7:00 p.m. at the Brown Grand Theatre. B. C. Great Society Fall Fling. The Great Society Fall Fling will be Sunday, November 15, 2009 at 2:00 p.m. at the Brown Grand Theatre. D. NCK Band and POW Presentation. The North Central Kansas Band will be in concert on Sunday, November 8, 2009 at 2:00 p.m. in Cook Theatre. A presentation on Camp Concordia will be made following the concert. E. Intergovernmental Meeting. The next Intergovernmental meeting has been scheduled for Tuesday, November 10, 2009 at 6:00 p.m. in Room 257 at the College. Attendees will go through the serving line in the T-Bird Café and take their trays up to Room 257. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 21 Other AGENDA ITEM: ITEM TYPE: COMMENT: A. Great Society. Everett Miller will present information on a proposed trip for Great Society to Bulgaria. CLOUD COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES October 27, 2009 ITEM NO: 22 Executive Session Executive Session AGENDA ITEM: ITEM TYPE: COMMENT: A. Consultation with Legal Counsel. B. Non-elected Personnel. .