APhA-ASP IPSF 101 “Act Locally… Impact Globally!” APhA-ASP/IPSF Tips to Success 1. Elect or Appoint an IPSF Liaison for your college or school of pharmacy. 2. First, register the IPSF Liaison online at: www.pharmacists.com/students. Then, join the Yahoo Groups List-serv for access to additional IPSF documents at http://groups.yahoo.com/group/asp_ipsf. Create a yahoo account to access archived documents. Also, check out the APhA-ASP IPSF Facebook Group. 3. Encourage students to apply for the Student Exchange Program (SEP). The first step of the application is due December 1st, 2009, and is at no cost. However, there is a $60 fee for the second step of the application, upon selection for the international program. 4. Establish a Student Exchange Program host site at your college or school of pharmacy. For more information, please see the attached “How to Create a Host Site” document. 5. Participate in the public awareness campaigns. APhA-ASP supports the following campaigns: – Pharmabridge (for more information, see addendum) – HIV/AIDS Awareness (for more information, see addendum) – Tobacco Awareness – Stop TB Campaign – IPSF Development Fund – Pharmacy Profession Awareness Campaign Start with one…and add more each year! The public awareness campaigns can be centered around any of the following World Health Organization dates: • World Health Day – April 7 • World AIDS Day: Participate in “See Red Day”! Encourage your students, faculty, and community to wear red on December first to increase public awareness of HIV/AIDS. Be sure to send us pictures! – December 1 • World Tuberculosis Day – March 24 • World No Tobacco Day – May 31 You can request information for your local use for any of the health campaigns by emailing the international IPSF public relations chair at: email@example.com 6. Participate in the Pharmabridge international book donation project through two different ways (more information included in supplement). APhA-ASP IPSF 101 “Act Locally… Impact Globally!” 7. Encourage students to attend the international meetings: PARS (Pan-American Regional Symposium) and IPSF World Congress. Information found for PARS by emailing firstname.lastname@example.org and information about all material and World Congress can be found by visiting www.ipsf.org. 8. Complete APhA-ASP IPSF Event Forms for all of your local IPSF events or projects. Send these forms to us throughout the year. Use following email addresses: email@example.com Regions 1-4 firstname.lastname@example.org Regions 5-8 9. Remember to send in your IPSF report to APhA by July 15 for the Outstanding IPSF Chapter Award at our APhA-ASP Annual Meeting. Remember, you obviously do not need to participate in all of these projects to be successful! These are provided merely as ideas to stimulate your chapter’s creativity! Your National IPSF Officers are here to help. Contact us throughout the year with any questions! Marty Lute, National Contact Person: email@example.com Julie Lauffenburger, National Contact Person Co-Chair: firstname.lastname@example.org Celeste Sejnowski, National Student Exchange Officer: email@example.com Lisa Munson, National Student Exchange Officer-Elect: firstname.lastname@example.org APhA-ASP IPSF 101 “Act Locally… Impact Globally!” APhA-ASP/IPSF Student Exchange Program (SEP) How to Create a Host Site There are only three requirements for establishing a host site for the IPSF Student Exchange Program, all the rest of this document should serve as a guide to optimizing the student’s experience in the United States, as well as your school’s participation. These include: Make reasonable accommodations to provide free or inexpensive housing Expose the participants to pharmacy practice sites, whether industry, community, hospital, or research Register the site with the APhA-ASP/IPSF Student Exchange Officer. After meeting these minor requirements, the sky is the limit! 1) Form an IPSF SEP Committee Establish a Local Exchange Officer (LEO) at your school of pharmacy. The LEO can be your APhA-ASP/IPSF Chapter Liaison or it can be another appointed person. Committee members can help find a host site for the incoming exchange student by contacting preceptors, pharmacists, faculty, and students. These individuals can help out by opening up their home for the exchange student to provide accommodation or act as a work site preceptor. Upon arrival of the exchange student it is crucial that committee members split up responsibilities to make the exchange student feel welcome. • These may include pick-up from the airport, transporting student to the host site, taking the student to campus events, showing the student around the area. Do not do it alone! In order for an exchange to be successful make sure you have an IPSF SEP committee with devoted students and faculty that will support the exchange. 2) Find a Work Site Start with the APhA-ASP Chapter Advisor at your school of pharmacy. Let he/she know that you have are committed to establishing a host site. The Chapter Advisor may provide guidance and contact information for possible work sites in the area or in locating other professors willing to help with the exchange. Ask the experiential education directors at your school. • Perhaps the international exchange student can shadow other student pharmacists on their experiential rotations, especially 4th-year professional year rotations. Ask pharmacy managers at your places of employment. Ask professors at your school of pharmacy who do research with international students. They may be more willing to take another international student. • Many IPSF exchange students who want a site in the USA are interested in research opportunities! APhA-ASP IPSF 101 “Act Locally… Impact Globally!” 3) Work Site Challenges States may have strict laws regarding the licensure of people working in the pharmacy. Check with the pharmacy laws of your state to find out if the exchange student can touch medications, dispense medications, etc. If international students cannot perform many duties, set up multiple work sites during their time in the US so they can get a feel for all aspects of pharmacy in America. Ask if immunizations are required for exchange students at the work site. Ask if the exchange student must be HIPAA certified. Many times the student may be exempt, as the student often shadowing in a pharmacy practice site. • If your school of pharmacy has an online HIPAA certification or a video, ask the pharmacy administration for access to materials. 4) Work Site Ideas Community pharmacy (retail chain or independent pharmacy) can acquaint the exchange student with the US health care system. Compounding pharmacy can offer exposure to a very specialized field of pharmacy in the US. A hospital can provide exchange students with IV compounding procedures and the chance to accompany a pharmacist on rounds. Explore the field of research and ask a professor at your school if the exchange student may help out or shadow someone in the lab. Take the student to a pharmaceutical company for a day! The exchange can also take place over a multitude of host sites—enabling the student to shadow a hospital site, a community site, or any other site for a week at a time, for instance. Many times this is much easier to organize with the work sites, as the rotations are shorter in duration. 5) Find Living Accommodations Ask Residence Life at your school for housing in the dormitories. Ask fraternities or sororities for housing opportunities. Ask friends, family, and student pharmacists to take the exchange student in their home. Ask faculty members at your school of pharmacy for housing opportunities. Check online housing services such as Craig’s List for low cost housing options. Investigate inexpensive housing options, such as youth hostels in your area. 6) Details of an IPSF Exchange A typical exchange is one month in duration. It can be shorter or longer depending on the preference of the exchange student and the ability of the host site to accommodate the request. Most exchanges occur from May-September but some exchange students want to come during the school year. Explore the possibility to host a student throughout the school year. Exchange students should receive free accommodation or at a very reduced price. Exchange students are responsible for all transportation, food, and social expenses while on exchange. DO NOT assume that the exchange student knows the dress code. Although the dress code varies for each work place, be sure to let the exchange student know that open toed shoes are not appropriate and professional dress and a lab coat is required, etc. APhA-ASP IPSF 101 “Act Locally… Impact Globally!” 7) Transportation Establish a work site where the student can easily reach it with reliable transportation. If the student will use public transportation, provide a map of the city and explain how the buses and metro operate. Check your city’s public transportation authority for discounted monthly student passes. Perhaps provide a bike for the student if public transportation cannot be used. Exchange students may carpool with students, faculty, or preceptors to the work site. Exchange students are responsible for transportation costs. Gas money can be asked of the student if public transportation is not being used. 8) Make the Exchange Student Feel Welcome It is important to show your hospitality by making the student feel welcome during his/her stay. Your host site represents APhA-ASP, IPSF, and the USA. Take the student sightseeing, out to a restaurant, campus events, or to sporting events, even family events. Many faculty also enjoy the opportunity to meet international students, so contact interested faculty members. Use your IPSF SEP Committee to set up social opportunities for the student. If possible, take two exchange students at one time so that the student can have many social opportunities without the aid of an IPSF SEP committee. 9) To Complete the Host Site Process When you have a host site, contact the APhA-ASP/IPSF National Student Exchange Officer at email@example.com The APhA-ASP/IPSF National Student Exchange Officer can help find the perfect match for your host site. Let the APhA-ASP/IPSF National Student Exchange Officer know if you have a specific preference, such as gender, age, or level of English. 10) Consider Exchange Site Sustainability Consider ways to make this exchange site sustainable and can be continued in future years. o These may include including younger students in the process as well as creating co- chairs for the Student Exchange Committee at your school. Chapter Advisors can also be useful in maintaining the site for coming years. After all, the first year is hardest, and many students and faculty are interested in seeing the exchange continue into coming years. Questions or Concerns? Contact the APhA-ASP/IPSF National Student Exchange Officer at firstname.lastname@example.org APhA-ASP IPSF 101 “Act Locally… Impact Globally!” Tips for APhA-ASP/IPSF collaboration with Pharmabridge Participate in the Pharmabridge international book donation project through two ways: • Host a fundraiser to raise money for medical books to be shipped internationally. Please send money for shipping to the following address: Henri Manasse, FIP Professional Secretary and CEO of ASHP American Society of Health-System Pharmacists 7272 Wisconsin Avenue Bethesda, MD 20814 • Participate in the book drive by collecting used pharmacy textbooks. Email the list of books collected to Agathe Wehrli, FIP (International Pharmaceutical Federation) Pharmabridge Coordinator at email@example.com. She will give you the addresses where you can send the books. Book drive basics: 1) Visit http://www.fip.org/www/?page=menu_pharmabridge. Thoroughly read the book guidelines sheet. 2) Plan book drive. Advertise and explain book donation requirements.* 3) Collect books that meet guidelines. Books may trickle in following the end of the advertised book drive period. 4) Organize book title, edition, authors and ISBN number into list of acceptable books for Dr. Agathe Wehrli. Email this information to Dr. Wehrli. Note that the ‘book conduit form’ is for parties receiving books. It is not necessary for sending parties to fill this out. 5) Wait for response of which various international parties want books. 6) Finally package and mail books with appropriate customs forms. - Tips on shipping from the US: For small packages (under 50lbs), USPS flat rate shipping options are most affordable among USPS, UPS and FedEx shipping choices. Shipping the first time can be challenging since there are multiple customs forms. Be sure tofill out the correct custom forms (for packages NOT letters) at the post office. The one likely needed is the larger white carbon copy form not the smaller blue carbon copy form. Schedule an afternoon to package, label, and carry the books to your local post office for shipping. It may be easiest to bring the books loose and ask for the two flat rate box options and determine based on the books, which fit the books at hand best. Mark box “educational books for donation” The USPS flat rate boxes are $40 to any country. The boxes fit 3 or 4 textbooks. There is also a large flat rate envelope for $11 to any country. The envelope can be stuffed with 4 or 5 journals. * Promote book drive with one key caveat: you are asking for only current editions or the immediately prior editions. If you have out dated resources donated, you may contact a local donation site. For example, World Care in Tucson (520-514-1588.) accepts older health resources. APhA-ASP IPSF 101 “Act Locally… Impact Globally!” Alternative ways to be involved: Beyond the book drive 1) Purchasing needed educational material not generated by book drives The amazing, thoughtful response that you may get from receiving parties makes any book drive efforts or unexpected difficulties worth it. But if an alternative or supplemental outreach option is desired, the Pharmabridge program has other outreach options available as different needs are identified. Alternative projects that arise include purchasing specific books or educational programs for an individual with a specific need. Dr. Wehrli can likely provide an individual project upon request. • An example of such a project is the satisfying of an Egyptian pharmacist’s request for CE sponsorship by the University of Arizona with Dr. Wehrli’s guidance. We planned a large bake sale to raise money. We collected over $400. Faculty generously donated the additional funds needed when they saw the numerous bake sale advertisements and notices regarding what our fundraising was for. The specific sponsorship we participated in was purchasing an oncology program through the American College of Clinical Pharmacy (ACCP). The program included CD-ROM and Print Book with Continuing Education Credit for BCOP (Board Certified Oncology Pharmacists) Recertification. The cost was $520 plus shipping and ACCP provided no discounting or support after polite requests and proposals. I would still recommend graciously explaining future sponsorships to all vendors to see if they may be more charitable. 2) Supplement travel or meeting costs for pharmacist from developing countries coming to the US for practice exposure. See http://www.fip.org/www/?page=pharmabridge_furtherinfo. 3) Proposed Projects: ‘Adopt a pharmacist program’ Through Pharmabridge parties motivated by need may facilitate attendance of workshops by sponsoring pharmacists working in Africa. Contact List Agathe Wehrli: firstname.lastname@example.org Erika Caine: email@example.com (Feel free to mail me anytime with any mundane or US shipping questions.) Christie Robinson: Christie.Robinson@ucsf.edu (past IPSF USA contact) APhA-ASP IPSF 101 “Act Locally… Impact Globally!” APhA-ASP IPSF See Red Day – HIV/AIDS Awareness December 1, 2009: Participate in the World HIV/AIDS Day through See Red Day! Background: • Despite an ongoing global effort, the number of individuals infected with HIV/AIDS has reached epidemic proportions across the globe. Lack of education, lack of quality resources, difficulty in obtaining medications, and widespread misinformation about this deadly virus are all contributing factors to this worsening situation. The face of AIDS is everywhere, and its devastation reaches far beyond the affected individual. With these facts in mind, IPSF created the HIV/AIDS Awareness Campaign centered around the World Health Organization’s World HIV/AIDS Day. Campaign Details: • World AIDS Day is held on December 1 every year and is recognized internationally. • This year, we are implementing the first annual APhA-ASP IPSF See Red Day National Campaign. o Through this campaign, we encourage student pharmacists across the United States to increase public awareness of HIV/AIDS in their local community by dressing in red on World AIDS Day! o Feel free to use the national flyer for promotional purposes (pictured below). The flyer is currently posted on the Yahoo! group files or you can email your national officers for a copy. • Other activities to contribute to the campaign include: local health fairs, HIV/AIDS testing in the community, fundraisers, hosting speakers to your campus, and more! • Finally, take plenty of pictures of your participation, document your experiences, and send them to your IPSF National Contact Person at: firstname.lastname@example.org or email@example.com.
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