SOUTHAMPTON TOWNSHIP SCHOOLS in Historic Vincentown Village 177 Main Street Southampton, New Jersey 08088 Telephone (609)859-2256 ext. 127 Facsimile 609.859.1542 Website: www.southampton.k12.nj.us “Building a Tradition of Excellence” Michael L. Harris Superintendent of Schools H1N1 Flu Clinics Sponsored by Burlington County Health Department & Southampton Township Schools Parent Resource Packet For Students With Respiratory Disorders You are being forwarded a packet of information pertaining to the H1N1 injectable vaccine, because you have indicated that your child has respiratory disorder such as asthma and therefore, is not eligible to receive the Nasal Mist vaccine. The consent form for your child to be vaccinated (Injectable) is on the last page of packet. Please completely fill out the form if you want the vaccination to be done in school. Completed consent forms must be returned to your child’s homeroom teacher by Wednesday, November 4th. H1N1 Flu Clinic Schedule for Southampton Township Schools Dates subject to change due to Health Department Schedule School #1 – Grades Preschool - 2 Tuesday, November 10, 2009 – 1st Dose School #1 All Purpose Room 9:00 AM-12:30 PM School #2 and School #3 – Grades 3-8 Tuesday, November 10, 2009 – 1st Dose School #3 Warriordome 9:00 AM-12:30 PM www.southampton.k12.nj.us SOUTHAMPTON TOWNSHIP SCHOOLS in Historic Vincentown Village 177 Main Street Southampton, New Jersey 08088 Telephone (609)859-2256 ext. 127 Facsimile 609.859.1542 Website: www.southampton.k12.nj.us “Building a Tradition of Excellence” Michael L. Harris Superintendent of Schools October 26, 2009 Dear Parents/Guardians: The 2009 H1N1 influenza virus has caused illness ranging from mild to severe world-wide. The Center for Disease Control (CDC) states that vaccination is the best way to protect your child from this potentially serious disease. The Burlington County Health Department is working with Southampton Township Schools to give the 2009 H1N1 influenza vaccine to children at school. On Monday, October 26th, the Southampton Township Board of Education approved a school based vaccination clinic to be conducted in our district on Tuesday, November 10, 2009. Please note that this will be a half-day session of school with lunches being served. The school based vaccination clinic will be conducted in the morning and students will be dismissed at 1:02 P.M. The teaching staff will work in the afternoon to develop lesson plans for our “Continuation of Education Plan” to be used in the event that the school district is ordered to close for an extended period of time. Children receiving the injectable vaccine require only one dose. There will be no cost to you for this vaccine. You must fill out and return the Vaccine Consent Form by Wednesday, November 4th. Please read the “What you need to know” fact sheet included with this letter about the disease and the vaccine. Please be sure to sign and date the included consent form. If, at any time, you change your mind about having your child vaccinated, you need to contact your school nurse, in writing, withdrawing your consent. Please feel free to contact the school nurse or consult with your family physician if you have any questions after reviewing the enclosed packet. The consent form for the injectable vaccine is also posted on our website at www.southampton.k12.nj.us. All Pre-School students, by law, are required to get a flu vaccine before December 31st, and the good news is that if your child receives the vaccine that we are giving at the school clinics, he/she will have fulfilled this requirement. Please note that parents will be allowed to attend the clinic. In addition, if your child is receiving the injectable vaccine we strongly urge parents to attend. A time schedule of when students are scheduled to be immunized will be forwarded to parents along with information on the procedure for signing into the school on the day of the clinic. If you have any questions about the vaccine or the voluntary vaccination clinics, please contact your school nurse. Please visit the CDC’s 2009 H1N1 influenza web site at http://www.cdc.gov/h1n1flu/ or http://www.cdc.gov/h1n1flu/parents for more information and make sure your children keep washing their hands to help prevent the spread of any disease. Sincerely, Michael L. Harris Michael L. Harris Superintendent of Schools Questions & Answers: Southampton Township Schools H1N1 Flu Clinic Who will be getting the H1N1 inoculation? This is a public service being conducted by Southampton Township Schools at the request of the Burlington County Health Department in the hopes of reaching as many children as possible. This is a totally voluntary program. In order for a student to be vaccinated during the clinic, parents must complete and return the authorized consent form. Those forms are included with this mailing. The forms have been prepared and supplied by the Burlington County Health Department. No child will be inoculated without specific written parent permission via the authorized consent form. Our in-school clinics are open only to current Southampton Township School students. I have heard that some school districts are holding evening clinics. Why is Southampton Township School District’s clinic being held during the school day? Our decision to hold clinics during the school day was based on two primary factors. First, committing to daytime clinics places Southampton Township Schools higher on the priority list to receive vaccine supplies. Secondly, health officials have urged districts to hold daytime clinics if at all possible because they are thought to be the best method of immunizing the highest number of children. Reaching the most students first may assure that we control the spread of H1N1 in Southampton Township down the road. How will the clinics impact our school schedules? On November 10th, the school district will conduct a half-day schedule with lunches being served. The school based vaccination clinic will be held in the morning from 9:30 A.M. until 12:30 P.M. Our students will be dismissed at 1:02 P.M. The follow-up clinic on December 1st for students 9 and under will be conducted from 9:30 A.M. until 12:30 P.M. This will be a full- day session for school. Obviously, this is an abnormal occurrence in our schools, and I’m certain that everyone will feel its impact upon our educational program on clinic days. However, this is not totally foreign to our operations. We filter all students through routine health screenings and yearly photos in a time efficient manner. All efforts will be made to minimize disruption to the educational program on clinic days. Will students receive nasal mist or injection vaccines in our clinics? The Burlington County Health Department has advised us that a majority of our students will be able to receive the vaccine in the form of the nasal mist. However, the nasal mist vaccine is not recommended for children with certain health conditions such as asthma, a weakened immune system, and certain muscle and nerve disorders. Students ineligible for the nasal mist vaccine may be eligible for an injection/shot. Please contact your school Nurse immediately for an injectable Consent Form and a Fact Sheet on the H1N1 shot. Also, please read the enclosed information carefully or consult your physician if you are uncertain whether your child should receive the nasal mist or the shot. How will we handle students who react negatively to the prospect of the vaccination? Students who have permission to be inoculated, but who display heightened anxiety, will not be inoculated in school. They will be sent home with a note explaining that their anxiety level precluded inoculation, and parents will be advised to consult their family physician for the vaccine. The Board of Education resolution approved for the school based clinic includes a provision prohibiting either health department staff or Southampton Township Schools personnel from restraining students to administer the vaccination. May parents accompany their child for inoculation during clinics? Yes. A tentative time schedule of when students are scheduled to be inoculated will be sent home to parents prior to November 10th. This notice will include the procedure for parents to sign-in on the day of the clinic. However, it is important to note that your child will not be inoculated if you choose to be present for your child’s vaccination, but are not present during the designated timeframe. Also, Pre-school children who have the H1N1 vaccine done in school meet the state requirement of one flu shot by December 31st annually. How will parent permission forms be handled? This is a public service. It is not mandatory, and parents will have the option to have their child vaccinated in school, at their family physician or pediatrician’s office, or not at all. Obviously, it is urged that all children receive the H1N1 vaccine to guard against the spread of the flu, but this is a parent’s choice. Permission forms, supplied by the Burlington County Health Department, are included with this packet and will be posted on our website at www.southampton.k12.nj.us for download and completion if necessary. How do I decide if my child should be vaccinated? This is a very important decision for you as a parent, and one that should be made in consultation with your pediatrician or family physician. Please study the information you receive with your consent forms carefully, as well as the links we have provided on our website from the Center for Disease Control for more general information. You may also pose questions to the Burlington County Health Department, which is our lead health agency, at 609-265-5548. Is there a cost involved for inoculation in our in-school clinics? No. The federal government is covering all costs involved in public H1N1 vaccination clinics.
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