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11-00-Vince-Hines

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									Wellingtone Project Management




Power up your Projects Office with
Microsoft Project Server

Vince Hines BSc MAPM MACostE MIoD; PRINCE2 Practitioner
Microsoft Certified Technical Specialist
Managing Director




                                                          Corporate Web:   www.wellingtone.co.uk
                                                          EPM Microsite:   www.wellingtoneEPM.co.uk
Wellingtone Project Management

 • Specialist Project Management company

 • Microsoft Certified Partner with EPM Specialisation

 • + 12 years experience

 • UK wide, based Windsor

 • Clients in all industries

 • Sponsor research at The Centre for Project Management, LMU




                                                         Corporate Web:   www.wellingtone.co.uk
                                                         EPM Microsite:   www.wellingtoneEPM.co.uk
Our Clients

• GE Money                               • Interserve                                      • Clarks
• Serco                                  • Salford County Council                          • Roche
• Johnson & Johnson                      • Dept for International Development              • News International
• Westinghouse Rail                      • Land Securities                                 • The Boots Company
• The Collinson Group                    • Standard Life                                   • Save The Children
• London Underground                     • Monsoon Accessorize                             • Lego
• UCB Homeloans                          • Ladbrokes                                       • Columbus Insurance
• Maginus                                • BT                                              • NHS


    “We contacted Wellingtone plus a few others to see if they could assist with our deployment of Project Server
    – Wellingtone came back with the best proposal. We are very impressed with their technical knowledge of
    Project Server and Project Professional plus their Project Management skills as well.”
    Infrastructure Manager, Roche

    “Wellingtone provided exactly the right level of guidance and support through the entire Project Server
    implementation; from creating processes to training. Excellent.”
    IT Project Manager, Maginus


                                                                          Corporate Web:   www.wellingtone.co.uk
                                                                          EPM Microsite:   www.wellingtoneEPM.co.uk
Typical Project Management Issues


                                                       0%   10%   20%    30%   40%   50%    60%    70%    80%



                     Allocating Resources                                                     60%          2

                         Late/Over Budget                               22%
              Too Many/Wrong Projects                                                 48%                  3

                Inconsistent Approaches                                                           63%      1

          Project Manager Competency                                           37%
                           Project Visibility
                                                                               37%
                      Economic Pressures                                       36%



SOURCE: Project Management—The State of the Industry


                                                                                       Corporate Web:    www.wellingtone.co.uk
                                                                                       EPM Microsite:    www.wellingtoneEPM.co.uk
What Does Your PMO Do?


                                            Strategic Leader
                                 •   Supports portfolio selection
                                 •   Assesses resource need
                                 •   Defines project methodology
                                 •   Audits PMs & project performance
                                 •   Etc…..



            Admin Focused
•   Organise meeting rooms
•   Arrange travel
•   Books team building events
•   Arrange site access



                                 Corporate Web:   www.wellingtone.co.uk
                                 EPM Microsite:   www.wellingtoneEPM.co.uk
What Does Your PMO Do?


                                            Strategic Leader
                                 •   Supports portfolio selection
                                 •   Assesses resource need
                                 •   Defines project methodology
                                 •   Audits PMs & project performance
                                 •   Etc…..



            Admin Focused
•   Organise meeting rooms
•   Arrange travel
•   Books team building events
•   Arrange site access



                                 Corporate Web:   www.wellingtone.co.uk
                                 EPM Microsite:   www.wellingtoneEPM.co.uk
The PMO / PSO



                                              Reporting
                                        Stakeholder reporting,
                                          including projects
                                              dashboard
                          PM Skills                               PM Methodology
                                                                  Centre of Excellence
   Assessment & development of                                    Owner of all project management
          PM skills in organisaton                                processes, governance, templates
                     PM Resources                                 & tools
  Provision of skilled PM resource                                Project Auditing
     to projects, line unit for PMs                               Reviewing project performance,
                                          PMO / PSO
                                            PSO                   intervening where appropriate
                                        Portfolio Management
                                   Continuous assessment of project
                                 portfolio, relative business cases and
                                 future demand v resource availability




                                                                    Corporate Web:   www.wellingtone.co.uk
                                                                    EPM Microsite:   www.wellingtoneEPM.co.uk
The PMO / PSO Reality



                                              Reporting
                                        Stakeholder reporting,
                                          including projects
                                              dashboard
                          PM Skills                               PM Methodology
                                                                  Centre of Excellence
   Assessment & development of                                    Owner of all project management
          PM skills in organisaton                                processes, governance, templates
                     PM Resources                                 & tools
  Provision of skilled PM resource                                Project Auditing
     to projects, line unit for PMs                               Reviewing project performance,
                                          PMO / PSO
                                            PSO                   intervening where appropriate
                                        Portfolio Management
                                   Continuous assessment of project
                                 portfolio, relative business cases and
                                 future demand v resource availability




                                                                    Corporate Web:   www.wellingtone.co.uk
                                                                    EPM Microsite:   www.wellingtoneEPM.co.uk
Enabling Informed Decision Making




                                    Corporate Web:   www.wellingtone.co.uk
                                    EPM Microsite:   www.wellingtoneEPM.co.uk
Microsoft Project Server 2010




                                Corporate Web:   www.wellingtone.co.uk
                                EPM Microsite:   www.wellingtoneEPM.co.uk
Benefits of Microsoft Project Server


 (1) Quicker & Consistent Project Start-up
 New project teams develop through the Tuckman stages; Forming, Storming, Norming,
 Performing. Well supported teams move to the later stages quicker.
 Do your projects benefit from a library of generic project templates & resources?
 Do your project teams spend time setting up shared drives, document types, reporting structures?



 (2) Improved Work Allocation
 Successful Project Management requires everyone to understand their role & responsibilities on
 each project.
 Do you project team members have a clear list of tasks, with target completion dates?
 Do your project team members work based on the current live schedule?
 Can your team members send updates on progress that the PM can approve to update the
 schedule?




                                                                 Corporate Web:   www.wellingtone.co.uk
                                                                 EPM Microsite:   www.wellingtoneEPM.co.uk
Benefits of EPM with Microsoft

 (3) Improved Team Collaboration
 Teams often work with multiple copies of documents with confusion over project folders &
 shared drive locations. Energy is spent administrating rather than delivering the project.
 Do your project teams have a clear location for all project documents?
 Can your documents be checked in / out & have version control?
 Can you link documents directly with project tasks?
 Does each project benefit from a predefined list of document types & templates?



 (4) Better Resource Management
 It can take +3 months to get a new resource fully up-to-speed. Finding out you need extra
 resources in a couple of weeks is too late & expensive.
 Do you know what resources your projects need next week, month, 6 months?
 Which resource types or individuals are over-stretched?
 Can resource / line managers assess the workload of their direct reports?




                                                                Corporate Web:   www.wellingtone.co.uk
                                                                EPM Microsite:   www.wellingtoneEPM.co.uk
Benefits of EPM with Microsoft

 (5) Informed Decision Making
 Project teams & PMOs often spend considerable effort each month delivering project reports, rag
 status and progress updates. The main task of many PMOs is simply collating project data for
 senior managers.
 Is all your project data stored in one place?
 Can your senior managers access real-time dashboard reporting at any time?
 Are RAG status based on how the PM “feels”, rather than quantitative data?
 Is there visibility on projects, their relative priority and progress?

 (6) Portfolio & Demand Management
 Employ a structured & transparent approach to project selection, eliminating the emotional &
 political drivers that often interfere with the process.
 Structured approach for submission of proposed projects / ideas
 Achieve consensus on strategic goals & their relative priority
 Align each proposal with strategic goals, level of risk, cost & benefit
 Enables apples-to-apples comparison




                                                                 Corporate Web:   www.wellingtone.co.uk
                                                                 EPM Microsite:   www.wellingtoneEPM.co.uk
PM Methodology


  • Consistent project management methodology

  • Aligned with organisational processes

  • Scalable to match project complexity

  • Practical (keep it simple)

  • Build over time (continuous improvement)

  • Enables apples-to-apples comparison (projects & PMs)




                                                    Corporate Web:   www.wellingtone.co.uk
                                                    EPM Microsite:   www.wellingtoneEPM.co.uk
Project Auditing


  Is the project being run correctly?

  • Are projects being run in a manner compliant with the defined methodology?

  • What is current scale of issues, risks & changes?

  • Variance of forecast v baseline



  Is this the correct project?

  • Are critical success factors going to be achieved?

  • Is the business case still valid?




                                                         Corporate Web:   www.wellingtone.co.uk
                                                         EPM Microsite:   www.wellingtoneEPM.co.uk
Project Reporting


  • “It’s a major overhead!”

  • “I don’t have time…too busy running the project!”



  • Reporting confirms the project is being run correctly – builds confidence

  • Overhead of reporting almost eliminated

  • “One version of the truth”

  • Departmental options



                                                                ….two examples



                                                        Corporate Web:   www.wellingtone.co.uk
                                                        EPM Microsite:   www.wellingtoneEPM.co.uk
Reporting




            Corporate Web:   www.wellingtone.co.uk
            EPM Microsite:   www.wellingtoneEPM.co.uk
Reporting




            Corporate Web:   www.wellingtone.co.uk
            EPM Microsite:   www.wellingtoneEPM.co.uk
PM Resources


  • Example of specialist resource

  • What is the forecast utilisation versus availability?

  • Enable longer term (lower cost) resource management




                                                            Corporate Web:   www.wellingtone.co.uk
                                                            EPM Microsite:   www.wellingtoneEPM.co.uk
PM Resources




               Corporate Web:   www.wellingtone.co.uk
               EPM Microsite:   www.wellingtoneEPM.co.uk
Typical Project Management Issues


                                                       0%   10%   20%    30%   40%   50%    60%    70%    80%



                     Allocating Resources                                                     60%          2

                         Late/Over Budget                               22%
              Too Many/Wrong Projects                                                 48%                  3

                Inconsistent Approaches                                                           63%      1

          Project Manager Competency                                           37%
                           Project Visibility
                                                                               37%
                      Economic Pressures                                       36%



SOURCE: Project Management—The State of the Industry


                                                                                       Corporate Web:    www.wellingtone.co.uk
                                                                                       EPM Microsite:    www.wellingtoneEPM.co.uk
Example Client Data


                                                                                           53%
    Project Start-up and Plan
                                                  9%
   Project Costs and Benefits
                                             4%
            Risk Management
                                                                                     49%
       Monitoring and Control
                                                                         39%
     Knowledge Management
                                                                   31%
      Process and Procedures
                                                                          40%
              Specialist Skills
                                                                                      51%
                Infrastructure
                                                                               43%
   Organisational Cooperation

                                         4%
     Stakeholder Management

                                  0%   10%             20%   30%   40%     50%         60%        70%         80%       90%    100%




                                                                                             Corporate Web:         www.wellingtone.co.uk
                                                                                             EPM Microsite:         www.wellingtoneEPM.co.uk
Benchmark Average




                    Corporate Web:   www.wellingtone.co.uk
                    EPM Microsite:   www.wellingtoneEPM.co.uk
Next Steps


• Get your free PSO/PMO Maturity
  Assessment Report

• Ask us for help to create your PMO
  Business Case

• Download white papers, case studies &
  view webcasts at
  www.wellingtoneEPM.co.uk




                                          Corporate Web:   www.wellingtone.co.uk
                                          EPM Microsite:   www.wellingtoneEPM.co.uk

								
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