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					From HOME . . .




                                                 2009-2010

RVCC Phone 908-526-1200
MIS Help Desk, Ext 4357 (HELP)
Holly Smythe, Instructional Designer, Ext 8451
Lonny Buinis, Instructional Designer, Ext 8306
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2
             Outlook Web Access: Logging On from Lion’s Den
  1. Connect to the Internet and open your Web browser. (Internet Explorer is most compatible with Outlook.)

  2. Type the following URL into the Address field of your browser: http://luminis.raritanval.edu


                                          3. Type your G number into the User
                                          Name field

                                         4. Type your network password into the Password field.
                                         (Network Password consists of 8-14 characters; contains lowercase
                                         letters, uppercase letters, and numbers)




          5. Click the Login button to
          Open the Lion’s Den window

                                                                                   6. Click the
                                                                                   e-mail button




Handout designed by HJS
                                                                                                               3
     Outlook Web Access: Logging On from RVCC Homepage
  1. Connect to the Internet and open your Web browser.

  2. Type the following URL into the Address field of your browser: http://www.raritanval.edu




                                                                                3. Click on the icon for
                                                                                The Lion’s Den, login with
                                                                                your network username
                                                                                and password, then click
                                                                                on the email button.




Handout designed by HJS
                                                                                                             4
                          Outlook Web Access - Outlook Bar: Shortcuts
                               Shortcuts appear in a button bar at the bottom of the
                               Outlook Bar. You can enlarge or shrink the button bar
                               as needed using the small arrow bar above the buttons.
                                  Inbox - the place where you receive your mail

                                  Calendar - allows you to make appointments

                                  Contacts - an on-line rolodex (address book)

                                  Tasks - allows you to keep track of your tasks with a simple
                                  or detailed list. Other options are available.

                                  Public Folders - location of public college documents. You
                                  must have permission to put materials in these folders. Opens
                                  in a new window.

                                  Rules - allows you to set rules to automatically move or delete
                                  email.
   Click this arrow bar to        Options – change settings for Out of Office Assistant, E-mail,
   shrink the shortcuts bar
                                  Calendar, Reminders, Contacts, Password, Recover
Handout designed by HJS
                                                                                                    5
                 Outlook Web Access - Outlook Bar: Folders
                              Folders appear in a list at the top of the Outlook Bar.
                              Notice that the shortcuts are now in shrink view to show
                              more folders.
                                 Mail Folders – allow you
                                 to create folders to organize
                                 your mail (right click on
                                 your name to make a new
                                 folder.)

                                                                  Public Folders - location of public
                                                                  college documents. You must have
                                                                  permission to put materials in these
                                                                  folders. Public folders are accessed
                                                                  through a shortcut button which
                                                                  opens a new window.




                                 New Mail Window appears at bottom right and
  Click this arrow bar to        New Mail Icon appears at bottom of Shortcuts
  enlarge the shortcuts bar      Bar to let you know that new mail has arrived
Handout designed by HJS
                                                                                                         6
                      Outlook Web Access - Email Screen Features

   Folder                                         View Options
   Banner                                                                                     Toolbar
   (includes
   name
   of current
   folder,                                                TIP: Click on field headings to sort mail
   message                                                by From, Subject, Received, or Size!
   view options
   dropdown,
   total number
   of pages, and
   arrows to
   navigate
   from page to
   page )




                                                            Preview Pane can be displayed on
                                                            bottom or right and Shows Contents
                Folder List   List of Messages in Inbox     of Currently Selected Message
                                                                                                        7
Handout designed by HJS
                          Outlook Web Access: E-mail Screen Toolbar

    Compose               Create
    New                   New Item   Hide/View
    Message               Dropdown   Preview Pane




                  Delete      Reply         RVCC Addresses
                              Options                                          LOG OFF
                                                                               (very important if you are
                                                                               using a public computer)




                                                             Right Click on any
                                                             message flag to see
                 Right Click on any                          the flag options.
                 message to see the
                 message options.
Handout designed by HJS
                                                                                                            8
            Outlook Web Access: Composing and Sending E-mail


  1. Click the
  Compose New
  Message
  button from
  the mail area.
                                                                3. Type the
                                                                last name
  OR select               2. Click on the To,
                                                                into the Last
  Message from            Cc, and/or Bcc
                                                                Name Field
  the Create              button(s) to select e-
  New Item                mail address from
  Dropdown in             RVCC Address List
  other areas of
  Web Outlook                OR Type the e-mail
                             addresses into the
                             appropriate fields    4. Select the appropriate name
                                                   and click the To, Cc, or Bcc
                                                   button then click the Close
                                                   button



Handout designed by HJS
                                                                                    9
            Outlook Web Access: Composing and Sending E-mail


                                                                 9. Add message options
5. Names from
Address List
appear here

6. Add subject



         7. Add
         message                                  8. Use fonts, sizes, colors,
         content                                  type styles, formatting, lists
                                                                              10. Click Send button
                                                                              to send message



                          Do you need to add an attachment?
                          See the next page for instructions!!




Handout designed by HJS
                                                                                                      10
                          Outlook Web Access: Add Attachments
                             1. Click the Attachments button on your Message window.
                             The Attachments window will appear.
                                                                2. Browse for the file(s) that you want
                                                                to attach. The filename(s) will appear
                                                                under Choose a file to attach.




                                                                           3. Click the Attach button.
                                                                           The filename(s) will
                                                                           appear under Current File
                                                                           Attachments. Then click
                                                                           the Close button to close
                                                                           the Attachments window.




                                                                      4. The filename(s)
                                                                      will appear next to
                                                                      the Attachments
                                                                      button in your
                                                                      Message window
Handout designed by HJS
                                                                                                          11
                   Outlook Web Access: Calendar Screen Features
                                                             LOG OFF
  Folder Banner
  Toolbar




   Folder List
                                                           Navigation
                                                           Calendar
                                                           showing both
                                                           today’s date
                                                           and week
                                                           being viewed




    Shortcuts
   Button Bar             Weekly/Daily/Monthly Calendar
Handout designed by HJS
                                                                          12
                   Outlook Web Access: Calendar Screen Toolbar

 Create New Item Dropdown                                Pop-up Appointment
                               Calendar   Address Book   Reminder Window
              Schedule New      Views
              Appointment                      HELP              LOG OFF




Handout designed by HJS
                                                                              13
                          Outlook Web Access: Making an Appointment


  1. Click the
  Make New
                                                     2. Type in the Subject of the meeting,
  Appointment
                                                     class or event and the Location.
  button from
  the Calendar.
                                                                          3. Set Start/End times,
  OR select                                                               Reminders, Show time as
  Appointment
  from the
  Create
  New Item                     4. Type additional
  Dropdown in                  information here
  other areas of               for later reference                       5. Click Save and Close button to
  Web Outlook                                                            add appointment to calendar


                             Does this meeting/class/event occur on a regular schedule?
                             See the next page for instructions on making a recurring appointment!!




Handout designed by HJS
                                                                                                             14
            Outlook Web Access: Making a Recurring Appointment
                          If your meeting/class/event occurs on a regular schedule click the recurrence
                          button at the top of your appointment window to open the recurrence window.



              Set Appointment time

          Set Recurrence pattern




           Set Range of recurrence




                                                           Click OK button


         This is a fast way to schedule class meeting times and department meetings for an entire semester!

Handout designed by HJS
                                                                                                              15
                          Outlook Web Access: Inviting Attendees
              1. From the Calendar view, click the Make New Appointment button.


    2. From the
    Appointment
    window,
    click Invite
    Attendees
    button                                                3. Use Required, Optional and
                                                          Resources buttons and/or Check
                                                          Names button to enter names of
                                                          Attendees and Rooms

   4. Update
   information
   and/or attach
   the meeting
   agenda




                                                                                           16
Handout designed by HJS
                          Outlook Web Access: Inviting Attendees



                                      5. Click the Availability tab




    6. Check on
    Availability of
    Attendees and
    Resources                                                          8. Send invitation to
                                                                       Attendees and Resources



                                                         7. Modify times/dates to
                                                         accommodate attendees

Handout designed by HJS
                                                                                                 17
                      Calendar: Responding to a Meeting Invitation




       Attendees will receive the
       meeting request in their
       inbox. They can then use
       Accept, Tentative, or
       Decline buttons to reply.

       Meeting Organizer can open
       the appointment in the
       Calendar to see who has
       replied.




Handout designed by HJS
                                                                     18
         Outlook Web Access: Contacts Screen Features and Toolbar
                                                              Navigation Arrows
 Create New Item Dropdown
                                                                           LOG
                      Add New
                                                                           OFF
                      Contact              Contacts Viewing
                                           Options Dropdown
  Toolbar



   Folder List                               Contacts
                                           Management
                                           Options and
                                           Address Book




    Shortcuts
   Button Bar
                                Contacts
Handout designed by HJS
                                                                                  19
         Outlook Web Access: Creating a Contact


                          2. Window will open to the General tab. Select appropriate
  1. Click the
                          title from dropdown boxes and enter information into fields.
  Add New
  Contact
  button from
  the Contacts

  OR select
  Contact from
  the Create
  New Item
  Dropdown in
  other areas of
  Web Outlook




Handout designed by HJS
                                                                                         20
         Outlook Web Access: Creating a Contact



                          3. Details tab allows you to enter additional information.




                                                                       4. Save and Close




Handout designed by HJS
                                                                                           21
         Outlook Web Access: E-mailing or Locating a Contact
                          1. From the Contacts view, double-click the name of the chosen
                          contact to open the window for that contact

   3. Click the                             2. Click the Send Mail to Contact
   Display Map                              button to open the e-mail window.
   button to go to
   the MSN Maps
   & Directions
   Website




Handout designed by HJS
                                                                                           22
                          Outlook Web Access: Options




Handout designed by HJS
                                                        23
                          Outlook Web Access: Options (cont.)




Handout designed by HJS
                                                                24
                          Outlook Web Access: Options (cont.)




Handout designed by HJS
                                                                25
                  Outlook Web Access: Folders and File Management
   1. To make a new folder, select Folder from the Create New Item
   Dropdown

                                                      2. Enter a name for the folder,
                                                      then select the type of items
                                                      the folder will contain




                                 3. Select the main mail folder
                                 or another folder to put the
                                 new folder into




                                                          4. Click OK button


Handout designed by HJS
                                                                                        26
                Outlook Web Access: Folders and File Management



                                                           6. Use the Move/Copy
                                                           button to copy or move
                                                           items into your new
                                                           folder or another folder



                          5. The new folder
                          will appear in your
                          folder list AFTER
                          you refresh/reload
                          your browser
                          window




                                      NOTE: You can
                                      also drag and drop
                                      items into folders

Handout designed by HJS
                                                                                      27
                          When you are finished, don’t forget to Log Off!



                                        Choose Log Off located
                                        at the right side of the
                                        Web Outlook toolbar.




Handout designed by HJS
                                                                            28

				
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