Human Resources Job Descriptions Job Description – Undergraduate Recruitment Assistant Title: Undergraduate Recruitment Assistant Department: Central Personnel Location: Corporate HQ - Griffin House (Luton) Brands Saab, Vauxhall & Chevrolet The Department: Central Personnel are responsible for developing objectives and policies in respect of employment, training and employee development on a company wide basis. The Role: To assist in the recruitment of over 90 undergraduates, promoting the scheme, running the assessment centres and planning / implementing their arrival. Key Responsibilities: Plan the recruitment strategy for Undergraduates. This includes; targeting universities, analysing and reviewing previous recruitment strategies and developing the marketing ideology. Promote placement scheme to students at universities through presentations & other appropriate methods. Liaise with Outsourced Services Provider with the Undergraduate On-Line selection process. Monitor and process applications through our application database. Organise and run final selection stage for all undergraduate recruitment. Develop and facilitate Open Days and Induction programmes for undergraduates. Review training plans and assist with the development of core and elective training course programmes for future undergraduate programmes. Deal with the administration and induction of work experience & foreign students. Assist with management of relocation, re-bills and accounts enquiries. Assist with the graduate recruitment programme where necessary Support HR co-ordinators & HR Managers in other aspects of HR as required. The student will gain an understanding of the Human Resource Management process with particular focus in recruitment and development. There is also the opportunity for short term involvement in other HR related projects. Required Skills: Excellent communication, planning and organisational skills are required as there is a need to develop relationships with recruiting managers and other site personnel. Individual must be customer focused and have an excellent level of computer literacy. A full driving licence is essential. Preferred Area of Study: Business/Managerial Studies with a Personnel/ HRM Element. Job Description – Assistant HR Officer Comp & Bens Title: Assistant HR Officer – Compensation & Benefits Department: GM UK & I Central Personnel Location: Corporate HQ - Griffin House (Luton) The Department: Central Personnel are responsible for developing objectives and policies in respect of employment, training and employee development etc on a company wide basis. It co-ordinates and directs company trade union negotiations at a national level. Support is provided to Corporate HQ on all Personnel related matters. The Role: To provide support to the Compensation & Benefits Advisor/Manager and duties include involvement in planning and implementing merit pay and incentive bonus plans, salary sacrifice schemes, employee benefit plans, surveys, benchmarking, job evaluation and other long term Compensation and Benefit related projects. Key Responsibilities: Assisting with the planning and implementing of salaried and executive merit pay and incentive bonus plans including supporting the development of planning schedules and guidelines, handling of planning documents and subsequent implementation, reporting and analysis Supporting the Salary Sacrifice Schemes including Home Computers and Child Care Vouchers, including query handling, reconciliation, promotion and planning of new initiatives Assisting with the operation, promotion and review of Company medical insurance and health screening and cash plans. Organisation of GM UK Benefits Fairs Organisation of Flu Vaccination Programme for GM UK, including Ireland Liaison with the HR Service Centre Assisting in the development and delivery of communications materials Assisting with coordination of Early Retirement & Separation Programmes Coordination of Retirement Seminars at GM UK Corporate Site Assisting with implementation of Winning with Integrity & Conflict of Interest annual process Assisting with UK Benchmarking and global compensation surveys and adhoc benchmarking enquiries Participating in identification, evaluation and planning of strategic compensation and benefits initiatives Supporting the reporting and coordination requirements of the European and Global Compensation Centres of Expertise The student will gain an understanding of the Human Resource Management process with particular focus on Compensation and Benefits, as well as office administration systems, including the use of manual and computer based filing / data systems. Required Skills: Excellent communication and organisation skills are required, along with the ability to develop relationships with line managers and other site personnel. Individual must be customer focused, confidential and accurate in numerical work and have an excellent level of computer literacy, particularly in the use of spreadsheets. A full driving licence is essential. Preferred Area of Study: Business/Managerial Studies with a Personnel/ HRM Element Job Description – Assistant HR Advisor Title: Assistant HR Advisor - Warehouse Department: Personnel Location: Warehouse Operations, Toddington Brands Vauxhall, Opel, Saab and Chevrolet The Department: The Personnel Department provides a service to all Vauxhall Warehouse Operations Departments and two satellite sites. The Role: Assistant HR Advisor assists in activities and responsibilities of the department, including long term projects and day-to-day duties. Key Responsibilities: Dealing with face to face and telephone queries from both employees and supervisory group. Dealing with the administration & induction of work experience placements Deal with administration and induction of the temporary summer workers. Sit on Health & Safety committee as secretary to the committee, Sit on the GM-GMS Communications committee, Assist & provide administrative support as necessary for all other Personnel related activities. Provide similar support for other local departments as required. Opportunities to participate in assessment centres and inductions of part time/ full time staff may arise. Opportunities to assist with undergraduate recruitment scheme. Manage administration of the shift change process. Carry out several Health & safety reports in relation to accidents and incidents within the warehouse. Assist in the development and issue of various company communications, including producing the monthly newsletter. Manage annual employees’ children party The placement student will gain a sound understanding of a wide range of Personnel functions and also have the opportunity to assist in other aspects of the Operation. Required Skills: Communication and organisation skills are required, along with the ability to strike a rapport with all levels of the organisation. Customer focused, particularly as it relates to the support of internal customers. Ability to manage and meet required deadlines and to use their own initiative is necessary. Good computer literacy skills. Attention to detail and accuracy of utmost importance. The ability to drive is useful. Preferred Area of Study: Business and Managerial Studies, with Personnel/HRM element. Job Description – HR Assistant GMML Title: HR Assistant Department: GMM Luton Personnel Department Location: GMM Luton Brands: Vauxhall The Department The Personnel Department at GMM Luton is responsible for developing objectives and policies in respect of employment, training and employee development, for the Company. It provides complete HR support to all business units in relation to the above. The Role: To provide support to the HR Advisors and involvement in the development of new processes and procedures in relation to career development and job grading structure at GMM Luton with some exposure to recruitment and selection activities. Key responsibilities: Assist with the development of the Undergraduate programme for GMML. Raise awareness and work with Unit Managers to identify future opportunities for placements. Prepare job specifications and liaise with GMUK HR. Assisting with the design and roll out of presentations for undergraduate recruitment at universities across the country. Assist with the planning and co-ordination of the undergraduate recruitment process for GMML, working with the HR Advisors to design and facilitate undergraduate assessment centres. Development and facilitation of the Undergraduate Induction Programme and assist with the management of current undergrads on site. Assist with Talent & Benchstrength and succession development planning Training administration, including management of Training Centre room booking database and issue of certificates and licenses as required, scheduling training courses for plant and assisting with Plant Annual Training Plan submissions and development of content. Compilation of GoFast metrics GoFast data monitoring for the Plant. Provide support for the GMM Luton Recognition Idea Scheme. Provide support for HR Advisors as required. Support the Communications Co-ordinator with the organisation of the Plant Family day for 2008. Ad Hoc support and administration as required. The undergraduate will gain a solid grounding of the overall HR function in a medium volume automotive production facility. They will develop many skills and they will be given an opportunity to use their initiative and put forward new ideas. Required Skills: Excellent communication and organisation skills are required, along with the ability to develop relationships with line managers and other site personnel. Individual must be customer focused and have an excellent level of Computer literacy. A full driving licence would be beneficial. Preferred area of study: Business or Managerial Studies. Some study of Psychology or HRM would also be useful. Undergraduate Placement Review – HR Assistant GMML Name: Jenny Domaille Year: 2008 - 2009 University: Aston (Birmingham) Degree: MAS (Management and Strategy) My role My role this year has been to provide support to the HR Advisors in many different aspects of the business. Some of my responsibilities this year have included: •The development of the Undergraduate programme for GMML. Raise awareness and work with Unit Managers to identify future opportunities for placements. Prepare job specifications and liaise with GMUK HR. •Assisting with the design and roll out of presentations for undergraduate recruitment at universities across the country. •Planning and co-ordination of the undergraduate recruitment process for GMML including undergraduate assessment centres. •Development and facilitation of the Undergraduate Induction Programme and assist with the management of current undergrads on site. •Training administration, including management of Training Centre room booking database, scheduling training courses for the Plant and assisting with Plant Annual Training Plan submissions and development of content. •Compilation of GoFast metrics GoFast data monitoring for the Plant. • Support with the GA HR Advisor with regards to absence, return to work interviews and EPR's. •Production of monthly stats for the people part of the SPQ meeting. •Provide support for HR Advisors as required. •Ad Hoc support and administration as required. What have I gained from the placement? Some of the main things I have learnt this year are: • I have developed my communication skills in many ways for example how to approach people at all different levels within an organisation as well as my email etiquette and the sending of formal emails. • Before being sent out to the universities to present our undergraduate programme I attended a short presentation course to prepare me. • During my time working of the line and with people from the manufacturing units it has given me the opportunity to experience different cultures and working environments. • I have developed my skills in all Microsoft Office programmes • I have also improved on my time management skills, especially during times of heavy workload this year Highlight of my placement year! I have experienced many good things during my year here but one of the things I have enjoyed doing most is probably the tour of the universities promoting the undergraduate scheme. Job Description - Personnel & Training Officer Title: Personnel & Training Officer Department: Employee & Organisational Development Location: Ellesmere Port Plant Brands: Multi Brand The Employee & Organisational Development Department at the Ellesmere Port Plant is responsible for the training and development of all employees. The department deliver and co-ordinate training courses and are responsible for recruitment and selection. They are responsible for the career and organisational development of individual and other Human Resource issues. Key responsibilities: Designing and carrying out presentations for undergraduate recruitment at universities across the country. Planning and co-ordinating the undergraduate recruitment process for Ellesmere Port. This will include screening application forms and administrating psychometric tests. Design and facilitation of undergraduate assessment centres. Development, organisation and facilitation of the Undergraduate Open Day and Induction Programme. Administering the Undergraduate Appraisal Scheme. Design and facilitation of Apprentice recruitment. Monitoring and reporting plant absence. Education Links e.g. attending Industry Days, Career’s Conventions, etc. Ad hoc Projects, e.g. Undergraduate project, internal recruitment. Management of the Ellesmere Port visitors training centre. The trainee should hope to gain an understanding of the Human Resource Management process and the role of recruitment and training in a large organisation. They will develop many skills and they will be given an opportunity to use their initiative and put forward new ideas. Required Skills: Ability to communicate with a wide range of people both verbal and written Planning and Organising Ability to use own initiative Computer Literacy Ability to work in a team Preferred area of study: Business or Managerial Studies. Some study of Psychology or HRM would also be useful.
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