Millbrook Events Job Description

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					Millbrook Events
Job Description
                      Job Description for TWO
                            Event Support positions

Title:                      Event Support
Department:                 Millbrook Events
Location:                   Millbrook Proving Ground
Brands:                     A variety of automotive and non-automotive clients
Website:                    www.millbrook.co.uk or www.theconceptcentre.co.uk


Millbrook Proving Ground
Millbrook Proving Ground is one of General Motors’ main prototype test & development centres. It is set in a
site of around 750 acres with over 50 miles of specialist driving tracks and surfaces. Millbrook Proving Ground
Ltd, whilst being wholly owned by GM, runs as a separate (non GM branded) company enabling it to work not
only with GM brands, but also other automotive and engineering clients.

The Department:
Millbrook Events exists as a separate brand (with a modern, funky image!) within GM, and is responsible for
the delivery of a wide range of events for both GM and other clients from all sectors of industry, many of
whom are household names. These primarily take place at Millbrook, where we have five unique venues giving
us the capacity to run events for between 30 and 1200 people. These range from exhibitions and conferences
to product launches, ride and drive promotions, themed evenings, parties, and track based activity days.
Millbrook Events is unique within GM, in that we are the only division that is able to offer these facilities and
services.

Millbrook Events consists of a Business Development department and an Operations department. Within the
Operations department, a team of Event Managers work to deliver this wide range of events to our clients and
the Event Support positions are part of this team of dynamic individuals.

The Role:
Reporting to the Events Operations Manager, the candidates will support the event management team with
the planning and delivery of client events and ultimately will take the responsibility for running their own
events.

Key Responsibilities:
These will involve:

       Initial discussions with the client
       Selecting & briefing relevant suppliers (florists, caterers etc)
       Running the event to exceed the expectations of the client
       Management of all documentation, from the initial handover, through to the final invoice to the client
       Weekly updates of bookings for a top automotive manufacturer


Required Skills:
The Concept Centre is seeking undergraduate students to fill these demanding and varied positions within a busy
event management environment. We are particularly interested in students who:

   Are considering a career in the events industry
   Are confident in dealing with people
   Hold a full driving licence and have their own vehicle (due to the location of the facility this is essential)
   Are proficient in Microsoft Word / Excel / PowerPoint applications
   Have a positive and proactive attitude
   Are team players
   Possess excellent communication (both written and oral) skills
   Are self motivated
   Have excellent organisational skills,
   Are dedicated and prepared to work occasional long hours and some weekends when necessary
   Have a well developed sense of humour,
   Demonstrate a creative approach to problem solving,

In addition to gaining useful skills and experience on your placement year, Millbrook Events provides a vibrant,
challenging and friendly working environment, offering the successful students the opportunities to excel and
undergo personal development in a thriving business.


Preferred Area of Study:
Event Management is preferred. However, other degrees will be looked at favourably.
       Undergraduate Placement Review –
                  Event Support Millbrook

                       Name:            Kelly Roberts
                       Year:            2007-2008
                       University:      Oxford Brookes
                       Degree:          Business Management




My role
My role as “Event Support” was primarily to support other event managers on their events when I began. This
included helping them logistically (paperwork, booking staff, booking suppliers) and then shadowing on the event;
watching the interaction between client and event manager. This then progressed to me being shadowed by
event managers to offer support and then on to running my own smaller events. I was lucky enough to prove that
I could run these smaller events, so as a result I was given the opportunity to run some large conferences for 300
people for automotive and non – automotive clients. I have also jointly organised some large activity days with
other event managers.

Each event enables me to improve on my skills, as it involves sourcing and researching suppliers, negotiating
times and costs, keeping an up to date file system and also invoicing my clients at the end.

As well as running events, I have a weekly task dedicated to helping an “Account Manager” of a large top
automotive client. Every week I put together information to go out to various departments to run a small daily
event, and also input the costs for finance to use to charge this client.

What have I gained from the placement?
I have gained a wealth of experience from running the events, but I have learnt an invaluable amount about
myself and the working environment. Examples are: what it is like in an office environment, how to prioritise my
workload, how to delegate and say no appropriately and balancing time on a number of tasks. I thought I was
extremely organised before I came to Millbrook, but I have come to realise I can improve this skill greatly. I have
also gained confidence in myself and my achievements.

Highlight of my placement year!
      Running large events for top clients.
      Receiving encouraging and praising emails from directors regarding my work,
      Being taken in on a pro-drive around our tracks in some top car manufacturers fast cars!!! 