JOB DESCRIPTION Job title Tari Programme Coordinator Reports to by uie761km

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									JOB DESCRIPTION


Job title             Tari Programme Coordinator

Reports to            Highlands Programme Manager
Start date            January 2010
Location              Oxfam International PNG satellite office, Tari,
                      Southern Highlands province


Background

Oxfam New Zealand (ONZ) is a member of the Oxfam International confederation which operates
in over 90 countries around the world. ONZ takes a rights based approach to support the
achievement of human rights and build the capabilities of disadvantaged and vulnerable
communities so that they can access resources and take advantage of opportunities to improve
their lives

ONZ’s programme in Papua New Guinea (PNG) operates under the auspices of Oxfam
International PNG and is supported by both Oxfam New Zealand and Oxfam Australia.

The Oxfam Highlands Programme (OHP) was established by Oxfam International (OI)l PNG in
2005 in Goroka. It comprises several operational components that are directly implemented by
Oxfam staff or through partner organisations. This requires a major focus on the capacity building
of our partners. OI PNG provides funding, organisational development capacity building,
community development support, mentoring and training to several partners in the highlands
region. It has also established satellite offices in Tari and Simbu, in order to manage partner
relationships, programme staff and to integrate programme activities in the Southern Highlands
and Simbu where our partners are operating.

The main theme of the OHP is peace building and conflict reduction, through an integrated
approach which includes technical support to partners; a livelihoods/agricultural component; a
water, sanitation, and health component; gender and community justice reforms; and an action
research and advocacy project.


Job Purpose

The Tari Programme Coordinator is responsible for overseeing OI PNG’s activities in the Southern
Highlands, managing the Tari office, liaising with and providing and support to local partners, and
identifying new opportunities to broaden and deepen OI PNG’s programme in Tari Pori, Komo
Magarima and Koroba Kupiago districts.


Main responsibilities

Programme Management

1. Provide strategic input, advice and support the Highlands Programme Manager on all
   programme activity in the Southern Highlands and general support programme staff. This may
   include:

    •   Advising the OHP management team on possibilities to develop OHP’s programme in the
        Southern Highlands.
     •   Overseeing partner support work done through the OHP officers.
     •   Support to OHP Officers to implement component activities in partner sites.
     •   Support the development and implementation of action-based security and community
         research activities within partner areas of Tari

2.   Assist the Programme Manager to ensure that the different programme components are fully
     integrated within the overall Highlands programme, that they adhere to OHP’s strategic
     direction and plans, and that they meet ONZ programme standards.

3.   Ensure OI PNG”s partners’ programme activities are fully integrated into the overall OHP
     programme goal and objectives.

4.   Liaise with the Simbu Coordinator on programme and partner support matters on a regular
     basis.

Partner support

1. Provide training and capacity building for OI PNG’s partners in areas of:
    • strategic planning,
    • financial management
    • operational planning
    • reporting
    • monitoring and evaluation
    • development of organisational systems

2. Mentor key partner staff and assist with organisational reflection and development activities,
   supporting other needs as they arise.

Programme Administration

1. Manage the day-to-day operations of the Tari satellite office.

2. Advise the Highlands Programme Manager on matters relating to partner relationships.

3. Facilitate visits from programme staff and other visitors.

4. Manage a small operational and administration budget.

5. Collate quarterly programme staff reports and provide quarterly overall programme report to the
   OHP Programme Manager.

6. Liaise and support the Finance and Administration officer in overseeing partner financial
   acquittals and reporting.

7. Ensure that Oxfam staff in Tari follow security guidelines, and report any security incident to the
   Oxfam Highlands Programme Manager

Monitoring, Evaluation and Learning

1. Ensure monitoring, evaluation and learning activities are undertaken by partners, including
   writing of quarterly reports to feed into OHP quarterly reflections, and an annual report to feed
   into the annual reflection.

2. Assist the OHP Research/ MEL Officer to ensure quarterly MEL review and analysis takes place
   at the partner level and is fed into programme level analysis

3. Work with OHP Research/ MEL officer to train, mentor and support MEL Focal points in partner
   organisations re the effective implementation of MEL activities.
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4. Ensure MEL systems for partners capture all their activities and impacts of their work.




External Relationships

1. Ensure Oxfam Highlands Programme is represented at provincial level meetings and various
   inter-agency forums in the Province.

2. Work with the ONZ PNG Programme Manager and the OHP management team in determining
   needs and support requirements and plan effective responses to these.

3. Collaborate with a range of local partners, organisations and agencies to promote peace
   building in areas where partners are working.

4. Liaise with key government agencies within SHP Provincial administration in order to link them
   closely with IO PNG partners and work of Oxfam Highlands Programme.

5. Facilitate development forums and discussion meetings with Hela District management teams to
   establish partnerships with OHP and OI PNG partners.

6. Work with partners in Tari to facilitate linkages and networks with the range of local level
   governments in Koroba, Komo, and Tari Districts, exploring capacity building support to Ward
   councillors and their respective Ward Development Committees.

General

1. Undertake any other tasks that may be delegated by the Highlands Programme Manager that
   are in keeping with the scope of the role.


Competencies

Qualifications, knowledge and experience

• A tertiary degree in a relevant discipline or a comparable level of professional experience.
• Sound awareness of community and regional development issues, and in particular,
  participatory development, gender, conflict reduction, empowerment and governance issues.
• Programme development and implementation experience in a range of contexts, preferably with
  a focus on peace building, conflict resolution or law and justice
• Project and programme management, including financial, administrative, and human resource
  management
• Experience in undertaking participatory appraisal, monitoring and evaluation.
• Experience in developing and strengthening partnerships with local organisations, government
  agencies and other stakeholders
• A good knowledge of Microsoft Office applications

Professional skills
• Computer literacy in word processing and spreadsheets
• Sound report writing and networking skills
• Strong verbal communication skills in English and Tok Pisin
• Ability to speak a Melanesian language is desirable

Personal Attributes
• Good organisational and time management skills.
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•   An interest and ability to build relationships with people from a range of backgrounds
•   Ability to work autonomously with a high level of personal initiative
•   Good team working skills
•   Capacity to work under pressure and operate in difficult situations of stress or conflict
•   Flexibility to travel as the job requirements demand
•   Patience and tolerance for other perspectives.
•   Commitment to social justice, gender equality and community empowerment.
•   Flexibility, adaptability and willingness to take on a wide variety of tasks
•   Commitment to Oxfam’s values



Travel

The Tari Programme Coordinator will be based in Tari, Southern Highlands province but is
expected to undertake up to 8 weeks travel per year, often unaccompanied. This will include visits
to OI PNG‘s Goroka Office for meetings and reporting when necessary. S/he will also travel
occasionally to Simbu province to link up with the Simbu Coordinator on programme matters.

Some areas supported by OI PNG are subject to civil conflict and/or natural disasters, which could
be hazardous. OI PNG is committed to ensuring the well-being of staff during field visits and staff
are not permitted to enter clearly hazardous or dangerous areas. Staff are required to heed the
advice of local Oxfam staff and local authorities in relation to security issues. Staff must be
prepared to make their own assessments of potential hazards or danger during field visits in the
knowledge that OI PNG will always respect and support a decision to continue or withdraw from
any part of a field visit for reasons related to personal security.




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