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					         Form 1: Prioritized List of One-Time Budget Requests
                                        (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: List all one-time budget requests in priority order. Complete and attach a
Justification: One-Time Budget Request (Form 2) for each item listed. Form originator
should calculate and include fringe benefits of 21.88%. In addition, for each new 1.0 FTE,
include $5,400 for the employer portion of health insurance.



Priority Budget Request                                                              Cost
Number
    4      Wireless -- Academic Phase 2                                             $200,000
    8      Data Center -- Replace Obsolete Servers                                   $65,000
    9      Disaster Recovery -- Data design & recovery prioritization services       $60,000
    11     Data Warehouse Analyst                                                     $6,000
    12     Application Delivery Controllers                                         $160,000
    13     IT Business Process Analyst                                                $6,000




                                                                           Total    $497,000
                          Form 2: Justification: One-Time Budget Request
                                                      (2013-2014)

           Division: Information Technology

           Department / Unit:


Instructions: One page per item listed on Form 1.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.

Priority Budget Request                                                           Strategic Initiative(s)       Cost
Number                                                                            Number (e.g. 3.1.2)

    4      Wireless -- Academic Phase 2                                                      5.4.2            $200,000

Brief Justification:
Phase 1 was completed last year. This Phase 2 request would complete wireless capacity increases in all WCU
academic buildings.

IT strategic planning focus group responses, and recent WCU IT survey results all show that wireless coverage was the
number one issue for faculty, staff, and students.

This second year of the two-year plan will add 250 wireless access points for a total of 469 access points over the two
year period.

See related Recurring request for $55,000 annual support/maintenance upon completion of Phase 2.




VC Priority #__________
                           Form 2: Justification: One-Time Budget Request
                                                       (2013-2014)

            Division: Information Technology

            Department / Unit:


Instructions: One page per item listed on Form 1.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.

Priority Budget Request                                                              Strategic Initiative(s)        Cost
Number                                                                               Number (e.g. 3.1.2)
                                                                                        5.4.1, 5.4.2, 5.4.3,
    8       Data Center -- Replace Obsolete Servers                                            5.4.4               $65,000

Brief Justification:

The Forsyth data center is an extremely complex and sophisticated environment that serves multiple functions and
needs. As with any enterprise system equipment periodically needs to be reviewed and evaluated for replacement. As
these servers age we have experienced more unexpected outages. The vendor considers them End-Of-Life (i.e., they
don't provide support or replacement parts), plus these old generation components do not meet current performance
needs.

The IT systems and operations team reviewed existing data center server hardware and identified 11 servers that
should be replaced with new hardware. Keeping this equipment stable is imperative to the function of the enterprise
data center and delivery of critical university services. This will mitigate risks associated with hardware failure and data
loss. This action aligns with the overall university disaster recovery and business continuity plans, as well as follows a
long range and multiyear plan for server hardware assets in the Forsyth data center.




VC Priority #__________
                          Form 2: Justification: One-Time Budget Request
                                                     (2013-2014)

           Division: Information Technology

           Department / Unit:


Instructions: One page per item listed on Form 1.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.

Priority Budget Request                                                          Strategic Initiative(s)      Cost
Number                                                                           Number (e.g. 3.1.2)
           Disaster Recovery -- Data design and recovery prioritization             5.4.1, 5.4.2, 5.4.3,
    9      services                                                                     5.4.4, 5.5.1          $60,000

Brief Justification:

The university's core IT infrastructure and processing environments are extremely complex and sophisticated, serving
multiple campus functions and needs. Current disaster recovery design and recovery prioritization are outdated and/or
non-existent. As a result, in the event of a disaster data recovery and business continuity could be lengthy,
unpredictable, and hamper university business.

Purchase implementation services to develop a data classification scheme (to assign recovery priorities) and a
comprehensive disaster recovery architecture and associated implementation road map (inclusive of Forsyth, HHS,
and off-site) .




VC Priority #__________
                           Form 2: Justification: One-Time Budget Request
                                                       (2013-2014)

            Division: Information Technology

            Department / Unit:


Instructions: One page per item listed on Form 1.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.

Priority Budget Request                                                              Strategic Initiative(s)          Cost
Number                                                                               Number (e.g. 3.1.2)
                                                                                        1.6.1, 1.6.2, 1.6.7,
                                                                                        1.6.8, 5.1.3, 5.2.1,
    11      Data Warehouse Analyst -- Startup Costs                                     5.3.2, 5.4.2, 6.3.1           $6,000

Brief Justification:
Non-recurring allocation for startup costs related to a new position, e.g., computer, phone, office furniture, etc.
See related recurring request for position funding.

Position needed to enable expanded campus use of data warehouse and decision support capabilities, including non-
Banner data integration (e.g., Grades First), to enable achievement of WCU and UNC-GA strategic goals via data
driven analysis, forecasting, and predictive modeling.

This position is foundational for expanding the benefits of the data warehouse provided analysis/reporting to other
departments and divisions by developing a Unified Report Portal and leading efforts for campus use of data warehouse
tools and analysis/visualization. Current support is a partial FTE. (Includes fringe)




VC Priority #__________
                           Form 2: Justification: One-Time Budget Request
                                                       (2013-2014)

            Division: Information Technology

            Department / Unit:


Instructions: One page per item listed on Form 1.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.

Priority Budget Request                                                              Strategic Initiative(s)        Cost
Number                                                                               Number (e.g. 3.1.2)

    12      Application Delivery Controllers                                                    5.4.2             $160,000

Brief Justification:
The current pair of controllers balances usage across multiple application servers in the data center for the delivery of
such critical applications as employee access verification, secure web pages, and Banner. These controllers also
enable business continuity and redirection of services in the event of an outage or maintenance.

The current controllers are reaching end of life (i.e., the vendor provides no support, updates, or parts) and their failure
would significantly impact services delivered from the data center and responsiveness in the event of a disaster.

New features that significantly simplify operations and enable broader use of this environment are not available with the
existing hardware.




VC Priority #__________
                           Form 2: Justification: One-Time Budget Request
                                                       (2013-2014)

            Division: Information Technology

            Department / Unit:


Instructions: One page per item listed on Form 1.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.

Priority Budget Request                                                              Strategic Initiative(s)          Cost
Number                                                                               Number (e.g. 3.1.2)
                                                                                        3.2.2, 3.2.6, 5.1.3,
                                                                                      5.2.1, 5.3.2, 5.3.3, 5.4,
    13      IT Business Process Analyst -- Startup Costs                                 6.2.3, 6.3.1, 6.3.7          $6,000

Brief Justification:
Non-recurring allocation for startup costs related to a new position, e.g., computer, phone, office furniture, etc.
See related recurring request for position funding.

Increasing the productivity and efficiency of university business processes has emerged as a key area in WCU's
strategic planning process and an area of concern overall for the UNC system. Process automation requires IT analysis
skills that are significantly beyond current capacity. (Includes fringe)




VC Priority #__________
    Form 3: Prioritized List of Recurring/Ongoing Budget Requests
                                         (2013-2014)

            Division: Information Technology

            Department/Unit:

Instructions: List all recurring/ongoing budget requests in priority order. Complete and attach a
Justification: Recurring/ Ongoing Budget Request (Form 4) for each item listed. Form
originator should calculate and include fringe benefits of 21.88%. In addition, for each new 1.0
FTE, include $5,400 for the employer portion of health insurance.


Priority    Budget Request                                                             Cost
Number
    1       IT Operational Expense Deficit to Recurring Funding                      $1,019,000
    2       Increases in HW and SW license fees and maintenance/support                 $45,025
    3       Data Warehouse Maintenance -- Finance and Student modules                   $36,630
    4       Wireless -- Academic Phase 2                                                $55,000
    5       Full Data Backup / Disaster Recovery Capacity                               $60,000
    6       2nd Internet connection ongoing and Internet bandwidth increase             $61,000
    7       Obsolete wired network, 2016 (no longer supported by vendor)               $115,000
    10      End of life, classroom technology refresh                                  $125,000
    11      Data Warehouse Analyst                                                     $115,092
    13      IT Business Process Analyst                                                $123,500




                                                                             Total   $1,755,247
                       Form 4: Justification: Recurring/Ongoing Budget Request
                                               (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                               Strategic                       Cost
Number                                                                                Initiative(s) Number
                                                                                      (e.g. 3.1.2)
    1      IT Operational Expense Deficit                                                   5.1.1, 5.4.1           $1,019,000

Brief Justification:

WCU currently relies on non-recurring budgets to pay for expenses such as Banner/ERP operating expenses,
hardware/software support and maintenance, Oracle license maintenance, Microsoft support, critical training, and
infrastructure lease payments. Reliable, available, and appropriate technology resources and services are strategic to
the university’s success, from delivering instruction to monitoring the condition of campus facilities. Reliance on non-
recurring funds to maintain IT resources and services limits the university’s ability to pursue critical initiatives. A fully
funded IT budget will address the needs of ongoing operating costs, planned replacement and refresh of hardware,
software and services, as well as the implementation and support of new university initiatives.




VC Priority #__________
                    Form 4: Justification: Recurring/Ongoing Budget Request
                                            (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                               Strategic Initiative(s)        Cost
Number                                                                                Number (e.g. 3.1.2)
         Increases in HW and SW license fees and
    2    maintenance/support                                                                 5.1.1, 5.4.1            $45,025

Brief Justification:
Hardware and software license fees and support/maintenance costs continue to increase at approximately 3% per
year. IT currently has a base of $1,500,829 in these expenses paid from state funds annually.

Reliable, available, and appropriate technology resources and services are strategic to the university’s success, from
delivering instruction to monitoring the condition of campus facilities. Reliance on non-recurring funds to maintain IT
resources and services limits the university’s ability to pursue critical initiatives. A fully funded IT budget will address
the needs of ongoing operating costs, planned replacement and refresh of hardware, software and services, as well
as the implementation and support of new university initiatives.




VC Priority #__________
                    Form 4: Justification: Recurring/Ongoing Budget Request
                                            (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                              Strategic Initiative(s)       Cost
Number                                                                               Number (e.g. 3.1.2)
         Data Warehouse Maintenance for Finance and Student
    3    modules                                                                       5.1.1, 5.3.2, 5.4.1         $36,630

Brief Justification:
Contract commitment

Significant productivity increases seen in pilot groups thus far (Finance, Registrar's Office, OIPE). Is foundational for
future business process improvements and data driven analysis.




VC Priority #__________
                   Form 4: Justification: Recurring/Ongoing Budget Request
                                           (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                          Strategic Initiative(s)       Cost
Number                                                                           Number (e.g. 3.1.2)

    4      Wireless -- Academic Phase 2                                                    5.4.2               $55,000

Brief Justification:
Phase 1 was completed last year. This Phase 2 request would complete wireless capacity increases in all WCU
academic buildings.

IT strategic planning focus group responses, and recent WCU IT survey results all show that wireless coverage was
the number one issue for faculty, staff, and students.

This second year of the two-year plan will add 250 wireless access points for a total of 469 access points over the two
year period.

Recurring maintenance: $55,000 per year upon completion of Phase 2.




VC Priority #__________
                   Form 4: Justification: Recurring/Ongoing Budget Request
                                           (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                           Strategic Initiative(s)      Cost
Number                                                                            Number (e.g. 3.1.2)
                                                                                     5.1.1, 5.4.1, 5.4.2,
    5      Full Data Backup / Disaster Recovery Capacity                                    5.4.4                $60,000


Brief Justification:

Current backup capacity only allows for 37% of data to be backed up on a scheduled and recurring basis. Data that
isn't regularly backed up includes digital media for both instruction and the campus wcu.edu web site, litigation hold
data, library storage, etc.

This request increases backup capacity to 100% of data, allows for allocation of additional storage capacity that has
been installed but not used, and closes the data gap for disaster recovery purposes. This is in alignment with IT
Council objectives and the 2020 university strategic plan. This completes the data component for the overall disaster
recovery plan.




VC Priority #__________
                   Form 4: Justification: Recurring/Ongoing Budget Request
                                           (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                          Strategic Initiative(s)       Cost
Number                                                                           Number (e.g. 3.1.2)
         2nd Internet connection ongoing and Internet bandwidth
    6    increase                                                                       5.4.1, 5.4.2          $61,000

Brief Justification:
During Spring 2013 WCU completed implementation of a 2nd internet connection to address business continuity risks
with respect to offsite hosted systems and overall connectivity. This request is for the recurring fees charged by MCNC
for this connection ($17,000).

WCU continues to experience demands in bandwidth capacity growth. This request moves WCU from 700MB to the
next tier, a 1GB connection ($44,000).




VC Priority #__________
                   Form 4: Justification: Recurring/Ongoing Budget Request
                                           (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                         Strategic Initiative(s)      Cost
Number                                                                          Number (e.g. 3.1.2)

    7      Obsolete wired network, 2016 (no longer supported by vendor)            5.1.1, 5.4.1, 5.4.2     $115,000

Brief Justification:
90% of the university's wired network (10,600 ports with 200+ pieces of equipment) becomes unsupported in 2016.
This means that we will be unable to get firmware updates, security patches, vendor support, and spare parts. $1.5M is
required to refresh equipment for academics and administration.

This request would begin a lease replacement process for $400K-$500K of capital per year. Will require an additional
$115K in 2014 and $115K in 2015. These lease payments would recur annually.




VC Priority #__________
                   Form 4: Justification: Recurring/Ongoing Budget Request
                                           (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                           Strategic Initiative(s)       Cost
Number                                                                            Number (e.g. 3.1.2)

   10      End of life, classroom technology refresh                                 5.1.1, 5.4.1, 5.4.2      $125,000

Brief Justification:

This request is to establish initial recurring funding for classroom refresh. Currently IT supports over 210 classrooms
and instructional spaces, with an installed base of $3.1M in equipment with an average life of 4-5 years ($507K/year).
There is no recurring refresh funding for any classrooms on campus. Funding has always come out of EOY/non-
recurring allocations. New buildings and spaces are built (like HHS and Biltmore Park) without any recurring capital
funding being established. This is a significant risk for the teaching and learning mission of the university.




VC Priority #__________
                   Form 4: Justification: Recurring/Ongoing Budget Request
                                           (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                           Strategic Initiative(s)       Cost
Number                                                                            Number (e.g. 3.1.2)
                                                                                    1.6.1, 1.6.2, 1.6.7,
                                                                                    1.6.8, 5.1.3, 5.2.1,
   11      Data Warehouse Analyst                                                    5.3.2, 5.4.2, 6.3.1      $115,092

Brief Justification:

Position needed to enable expanded campus use of data warehouse and decision support capabilities, including non-
Banner data integration (e.g., Grades First), to enable achievement of WCU and UNC-GA strategic goals via data
driven analysis, forecasting, and predictive modeling.

This position is foundational for expanding the benefits of the data warehouse provided analysis/reporting to other
departments and divisions by developing a Unified Report Portal and leading efforts for campus use of data warehouse
tools and analysis/visualization. Current support is a partial FTE. (Includes fringe.)

See related Non-recurring request for $6K startup costs for the new position, e.g., computer, software, phone, office
furniture, etc.




VC Priority #__________
                    Form 4: Justification: Recurring/Ongoing Budget Request
                                            (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                             Strategic Initiative(s)       Cost
Number                                                                              Number (e.g. 3.1.2)
                                                                                      3.2.2, 3.2.6, 5.1.3,
                                                                                    5.2.1, 5.3.2, 5.3.3, 5.4,
   13      IT Business Process Analyst                                                 6.2.3, 6.3.1, 6.3.7    $123,500

Brief Justification:

Increasing the productivity and efficiency of university business processes has emerged as a key area in WCU's
strategic planning process and an area of concern overall for the UNC system. Process automation requires IT analysis
skills that are significantly beyond current capacity. (Includes fringe.)

See related Non-recurring request for startup costs for a new position, e.g., computer, software, phone, office furniture,
etc.




VC Priority #__________
                           Form 5: University-wide Initatives
                                            (2013-2014)

             Division: Information Technology

             Department/Unit:

Instructions: List recommended university-wide initiatives budget requests in priority order.
Complete and attach a Justification: University-wide Initiatives Budget Request (Form 6) for each
item listed. Form originator should calculate and include fringe benefits of 21.88%. In addition, for
each new 1.0 FTE, include $5,400 for the employer portion of health insurance.


Priority     Budget Request                                                                Cost
Number
     1       SPA salaries                                                                       TBD
     2       Academic department lab support                                                 $83,000
     3       Classroom Projector Refresh                                                    $200,000
     4       Faculty / Staff computer refresh                                                  TBD
     5       University door access control system -- ownership & selection                    TBD
     6       Instructional Digital Media Integrated Toolset                                 $91,000
     7       Data Warehouse Analyst                                                        $121,092
     8       IT Business Process Analyst                                                   $129,500
             HHS Bldg. Video Capture Hosting Service and Maintenance
     9       Support                                                                        $39,969
    10       On-site faculty/staff/student IT support at Biltmore Park                      $83,000
    11       Data Warehouse -- Blackboard Learn module                                     $159,796




                                                                                Total      $907,357
                          Form 6: Justification: University-wide Initiatives
                                                (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                   Strategic Initiative(s)    Cost
Number                                                                    Number (e.g. 3.1.2)


    1      SPA salaries                                                     4.1.1, 4.1.2, 4.1.3      TBD

Brief Justification:


1. Many WCU SPA employees are significantly below market.

2. Market salaries have increased significantly beyond budgeted amounts. This places WCU in a non-
competitive position when recruiting much needed talent and creates the possibility of losing good
employees to other institutions.




VC Priority #__________
                          Form 6: Justification: University-wide Initiatives
                                                (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                   Strategic Initiative(s)    Cost
Number                                                                    Number (e.g. 3.1.2)


    2      Academic department lab support                                      5.4.1, 5.4.2         $83,000

Brief Justification:


IT's current support obligation is to public electronic labs and classrooms. Colleges are responsible for the
refresh and support of department labs. However, some colleges do not have the capacity to provide this
support. IT is only able to provide support when requested on a "as available, best effort" basis. This
position would serve the department labs in the university. There are great needs in Arts and Sciences, Fine
and Performing Arts, and the College of Business. This position would be part of the IT Instructional
Technology & Desktop Services department.

Amount includes $77K for recurring salary/fringe costs and $6K one-time startup expenses.




VC Priority #__________
                          Form 6: Justification: University-wide Initiatives
                                                 (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                    Strategic Initiative(s)    Cost
Number                                                                     Number (e.g. 3.1.2)


    3      Classroom Projector Refresh                                            1.1, 5.4.1         $200,000

Brief Justification:


This request is for funding to do a phased replacement of 78 (of over 200) data projectors used for teaching
in WCU classrooms. These were installed during renovations in buildings dating back to 2005/2006. The
projectors are at end of life and are becoming an issue for the faculty. There is no current recurring funding
to replace any projectors in these buildings or in any new teaching spaces. This represents an increasing
risk to academic delivery by faculty and the quality of instruction for students.

The amount requested includes $125K one-time and $75K recurring funds.




VC Priority #__________
                          Form 6: Justification: University-wide Initiatives
                                                (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                   Strategic Initiative(s)    Cost
Number                                                                    Number (e.g. 3.1.2)

    4      Faculty / Staff computer refresh                                        5.4.1              TBD

Brief Justification:


Faculty and staff computer refresh continues to be an issue. Colleges now have refresh plans but some
have more money than others. There are no refresh plans for staff computers.

IT offers a proposal for implementing a process that would automatically refresh average computer needs
for faculty and staff with the colleges, departments, or division adding funds for higher end machine needs.
This would require a funding source.




VC Priority #__________
                          Form 6: Justification: University-wide Initiatives
                                                  (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                     Strategic Initiative(s)         Cost
Number                                                                      Number (e.g. 3.1.2)

           University door access control system -- ownership &                5.2.1, 5.3.2, 5.33,
    5      selection                                                               5.5.2, 5.5.5               TBD

Brief Justification:


Use of electronic access control is increasing across campus with many additional areas desiring to add
areas and doors to the system.

The current system does not support the automation and grouping that is needed. Before adding additional
areas and doors, a task force needs to be established to look at needed requirements and conduct a
provider selection.

At this point, there is no division or department that has ownership or oversight of this university wide
resource.




VC Priority #__________
                           Form 6: Justification: University-wide Initiatives
                                                 (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                    Strategic Initiative(s)     Cost
Number                                                                     Number (e.g. 3.1.2)


    6      Instructional Digital Media Integrated Toolset                         1.1, 5.4.2          $91,000

Brief Justification:


This is a critical instructional need.

The toolset will provide a campus-wide set of digital media tools to enhance teaching and learning as a
response to the digital media needs assessment conducted in 2012. The assessment revealed significant
educational requirements beyond what is available with current systems.

Examples of the capabilities which this toolset would include are: file sharing, social media, secure and
remote video upload/sharing, collaboration tools, and web hosting

This would also address issues of data backup and overall reliability of current systems.




VC Priority #__________
                           Form 6: Justification: University-wide Initiatives
                                                     (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                          Strategic Initiative(s)      Cost
Number                                                                           Number (e.g. 3.1.2)

                                                                                   1.6.1, 1.6.2, 1.6.7,
                                                                                   1.6.8, 5.1.3, 5.2.1,
    7      Data Warehouse Analyst                                                  5.3.2, 5.4.2, 6.3.1       $121,092

Brief Justification:


Position needed to enable expanded campus use of data warehouse and decision support capabilities, including non-
Banner data integration (e.g., Grades First), to enable achievement of WCU and UNC-GA strategic goals via data
driven analysis, forecasting, and predictive modeling.

This position is foundational for expanding the benefits of the data warehouse provided analysis/reporting to other
departments and divisions by developing a Unified Report Portal and leading efforts for campus use of data
warehouse tools and analysis/visualization. Current support is a partial FTE.

Amount Includes $115,092 recurring salary/fringe costs and $6K one-time position startup expenses.




VC Priority #__________
                          Form 6: Justification: University-wide Initiatives
                                                   (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                       Strategic Initiative(s)       Cost
Number                                                                        Number (e.g. 3.1.2)

                                                                                 3.2.2, 3.2.6, 5.1.3,
                                                                               5.2.1, 5.3.2, 5.3.3, 5.4,
    8      IT Business Process Analyst                                           6.2.3, 6.3.1, 6.3.7       $129,500

Brief Justification:


Increasing the productivity and efficiency of university business processes has emerged as a key area in WCU's
strategic planning process and an area of concern overall for the UNC system. Process automation requires IT
analysis skills that are significantly beyond current capacity.

Amount Includes $123,500 recurring salary/fringe costs and $6K one-time startup expenses.




VC Priority #__________
                          Form 6: Justification: University-wide Initiatives
                                                (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                   Strategic Initiative(s)    Cost
Number                                                                    Number (e.g. 3.1.2)

           HHS Bldg. Video Capture Hosting Service and Maintenance
    9      Support                                                            1.1, 5.1, 5.4.1        $39,969

Brief Justification:


This request is for programmatic funds to cover the academic recurring storage and maintenance costs of
HHS building 323Link video capture system in the classrooms and clinic rooms. This system is used for
capturing HIPAA video in the clinical spaces and FERPA video in the classroom spaces. This cost covers
storage costs of classroom video, maintenance of capture appliances, and servers associated with the
storage of clinical video.




VC Priority #__________
                          Form 6: Justification: University-wide Initiatives
                                                 (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                     Strategic Initiative(s)     Cost
Number                                                                      Number (e.g. 3.1.2)


    10     On-site faculty/staff/student IT support at Biltmore Park          1.1.3, 1.1.4, 5.4.1      $83,000

Brief Justification:


This request is for a support position for the WCU Programs at Biltmore Park location. Biltmore Park has a
significant technology investment in classrooms, sim labs, conference rooms, and a high-end
videoconference facility. The position will support technology-enhanced classrooms, teaching labs,
conference rooms, faculty, staff, and students. This position is critical to the successful use of technology by
faculty, students, and staff. Currently, IT support is provided on a day per week basis with no IT support
located permanently in the facility. In the event of support needed outside of the weekly scheduled day,
travel time from WCU/Cullowhee to Biltmore Park of 55 minutes. A survey of students was conducted and
they indicated that they do not travel to the Cullowhee campus, and expected support onsite. This position
would be a member of the IT division's Instructional Technology & Desktop Services team.

Amount Includes $77,000 recurring salary/fringe costs and $6K one-time startup expenses.




VC Priority #__________
                          Form 6: Justification: University-wide Initiatives
                                                (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                   Strategic Initiative(s)     Cost
Number                                                                    Number (e.g. 3.1.2)


    11     Data Warehouse -- Blackboard Learn module                               1.6.2             $159,796

Brief Justification:
This request is to purchase the Blackboard Analytics for Learn module for the Blackboard Analytics data
warehouse application. Currently, the university has the Finance and Student data warehouse modules
implemented.

The Blackboard Analytics for Learn module combines the extensive data from the Blackboard Learn
learning management system (LMS) with student and course attributes from Banner Student to create
comprehensive reports and dashboards for students, faculty, staff, and leadership. It would provide a
significant increase in availability of data about student learning which can be used for the purposes of
analyzing student success, including graduation track/progress, retention, advising, scholarship, and SACS
accreditation.

The amount includes $139,930 of non-recurring costs for the initial product licensing, support and
implementation, and $19,866 recurring annual maintenance.




VC Priority #__________
                          Form 2: Justification: One-Time Budget Request
                                                 (2013-2014)

           Division: Information Technology

           Department / Unit:


Instructions: One page per item listed on Form 1.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.

Priority Budget Request                                                    Strategic Initiative(s)    Cost
Number                                                                     Number (e.g. 3.1.2)




Brief Justification:




VC Priority #__________
                       Form 4: Justification: Recurring/Ongoing Budget Request
                                               (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 3.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.



Priority Budget Request                                                  Strategic Initiative(s)     Cost
Number                                                                   Number (e.g. 3.1.2)




Brief Justification:




VC Priority #__________
                          Form 6: Justification: University-wide Initatives
                                                (2013-2014)

           Division: Information Technology

           Department/Unit:

Instructions: One page per item listed on Form 5.
Each justification MUST link to at least one specific strategic initiative from the WCU Strategic Plan, 2020
Vision: Focusing our Future . Justification narrative below MUST include a brief statement of how the request
advances or fulfills the strategic initiative(s) identified.


Priority Budget Request                                                   Strategic Initiative(s)    Cost
Number                                                                    Number (e.g. 3.1.2)




Brief Justification:




VC Priority #__________

				
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