How to enter and save Cash Receipts for Petty Cash
Enter the Transaction Code (T‐code) for this transaction FBCJ.
The “Cash Payments” tab is used to record the expenditure of petty cash, and the Cash Receipts” tab is used to record the replenishment of the petty cash account. The “Check Receipts” tab will not be used.
In the tab only the following transaction types are allowed: miscellaneous, office supplies, and plate food. The following fields are mandatory: Amount Functional Area G/L Company Code Text Cost Center Business Area Fund
When you are ready to save your work the status display will change to signifying the entry was saved in the cash journal. If you look at the balance display area in the upper right of the screen, you will see the amount of the entry is reflected in the cash journal balance. However, it is only in the cash journal. No postings to the financial modules are created when an entry is
sav in the cas journal. De ved sh epartments w be able to post own cas receipts. Cafeteria Mana will sh agers wil be only allow to save C ll wed Cash Receipt ts.
How to Pr H rint the Ca Journal ash
Clic ck
and you will get t following s the screen.
Ca Journal ash
To print a hard copy of the ca journal yo need to cli on o ash ou ick and a from the drop down m menu select hard copy This option will automati y. ically send the Cash Journ to the print nal ter. ick Cli on eac line and yo will see the details of the transaction as shown below. ch ou e e
Click
to see more details on a transaction.
Click to go back to the previous screen. You will find different functions under that will give you functions to display in the Cash Journal including viewing Details, Sort in Ascending Order, Sort in Descending Order, Set Filter, Subtotals, and other functions. Choose File Print to print any of the screens. Pages may print better if under File Page Setup you choose “landscape” (horizontal) rather than “portrait” (vertical). Settings vary by printer.
How to reverse a Cash J o Journal E Entry
Clic ck to select the entry to be reve ersed. Clic the ck disp played. ico in the lowe left corner t “delete” the line item. T following message will be on er to e The
Click
o h l. to proceed with the reversal
Reason for reversal
Notice the status indicator has changed from
to
and a reversal document has been
generated showing the same status. The financial postings generated by the original cash journal transaction are also reversed.