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To Go For ward You must backup! Presented by Dave Greenbaum We’ll cover Why to backup. What to backup. How to backup How often On what? With what? Why to Backup: Protection from 1) Data loss 2) Hardware failure 3) Disaster 1) Data Loss Common reasons Accidental deletion Deleted a ﬁle and then realized you needed it Deliberate deletion Sabotage Virus, Spyware, hackers 2) Hardware failure Hard drive wearing out most common. Other common examples: Laptop dropped Spilled drinks General glitches and gremlins 3) Disaster Fire-either caused by the computer or near it Water-especially in basement ofﬁces Theft-laptops are most common item stolen at airports Loss-laptops are most common item left on airplanes or security checkpoints 3) Disaster People think most about this, but protect against it the least To protect against Disaster, you need to keep backups OFFSITE (More on this later) What to backup Generally: Anything you create Items often forgotten Saved passwords Fonts: can’t open a document without the right fonts On-line emails such as Gmail or Yahoo If you only backup one thing.... Backup your Pictures, please! Digital photos have no negatives Photos are the hardest to recreate! What not to backup Programs for which you have the installation CD. Easier to simply reinstall them Programs that are downloaded and may not be downloadable again should be backed up Operating system: easier to reinstall and more reliable than your backup How often to backup? Depends on how much data you are willing to lose Ideally once a day During critical project times or critical data, t wice daily Accountants during March/April good example How often to backup? No backup will work unless you do it Don’t be overly ambitious and then abandon your backup routine Backing up shouldn’t be burdensome and, once set up, should only take a few minutes of your time What to backup on? DVDs Usually best option for the casual user Generally hold about 4 gig DVDs give the best price performance Flash Drives Very easy to use and relatively inexpensive Hold, on average, 8 gig for about $20 compare to DVDs which hold 4 gig for about 50 cents Generally better for transporting than backing up or for speciﬁc backups Moderately high failure rate External Hard Disks Can be expensive relative to DVDs, but often are a good balance of speed and ease of use Great protection against hardware failures Ideally you backup to multiple hard drives and take offsite Soft ware Options Many options, your choice should always Allow scheduling Record errors and notify you Very easy to restore data Program Types Most are combos of Cloning/Synchronization Makes an exact duplicate of your hard drive Copying Specify speciﬁc data to backup and copy Time Machine Requires Leopard Makes an near duplicate of your hard drive Records changes About the easiest backup solution out there!!!! Very Easy to restore from Other Cloning Soft ware Most Popular SuperDuper ($28 for all features) Carbon Copy Cloner ($10 donation) Cloning Caveats Advantage: Exact duplicate makes disaster or hardware failure recovery a snap Don’t need to reinstall anything Disadvantage: Often need multiple large hard drives Comprehensive soft ware Retrospect New Version came out in March Multi-year Beta program Personally, I’m not ready to use it again Other Programs Intego Personal Backup $79 or Prosoft Databackup $59 Includes cloning, backup, scheduling, synchronizing etc. Programs very similar Can’t recommend Data Backup3 Comes with OWC hard drives Other Programs Less Expensive, but still highly recommended Deja Vu: $25 iBackup: Free CrashPlan: Free, but requires another computer to backup to Apple Backup App Allows you to backup to CD/DVD, online Good for basic backups Included with MobileMe/.Mac Backup up to 20 gig included Great place to start and may be adequate for many users On-line backup services Mozy 2 Gig of online backup for FREE Unlimited for $4.95 a month Carbonite Mozy competitor $54.95 a year FWIW: Rush Limbaugh loves Carbonite “Sync Services” Drop Box (free for ﬁrst 2 GB) and SugarSync ($24.95/yr) Automatically copies ﬁles from a particular folder to an online website Doesn’t work well with “iApps”, but great for documents Sunﬂower customers! Your are charged for how much data you upload or download Online services could cost you $5-$15 more from Sunﬂower for your ﬁrst month Go to my.sunﬂower.com/bandwidth for more info No longer viable Zip disks Both drives and disks will fail and are no longer made Floppies Can’t hold nearly enough data Computers often don’t have ﬂoppy drives Suggested E-Z System If you have Leopard, use Time Machine!!! If you can afford it, get t wo drives and keep one offsite Periodically burn backups of your iPhoto and iTunes library from within the programs Non-Leopard users If you have MobileMe, use space on their ser ver. If not, use Mozy or Carbonite Then use Carbon Copy Cloner/Super Duper for cloning Backup iPhoto/iTunes too Super Size it! Go for the combo meal Try to have at least 2 different backups Consider easy combos such as Time Machine and Mobile Me SuperDuper and Apple Backup Deja Vu and Mozy So what do you do Dave? Time Machine is primary Set to backup everything expect the System and program ﬁles Speciﬁc drive in my Mac Pro (internal) Apple Backup backs up Contacts, calendar, keychain 3x a day to iDisk My contacts and calendar are the most important thing on my Mac Overnight, Apple backup backups up my home folder to a external drive on our net work SugarSync Backups all my work “DoctorDave” folder This makes it available on my iPhone and my PC as well as for my technicians Entourage Copies my gmail accounts down to my hard drive and then those ﬁles are included in my overall backup strategy Generally do this at the end of the month after checking my Sunﬂower bandwidth status Once a month Use Apple Backup soft ware to burn DVDs of my home folder Take those backup DVDs to my ofﬁce to have an offsite backup The next t wo points are the most critical aspects of any backup plan... 1. Take your backup offsite If a disaster occurs, you need your backup away from the disaster, yet still accessible Fire, water will destroy your backups Neighbors house; bad choice! By The way “Fireproof” safes are generally protect paper. Paper safes are protected against 350º Media melts at 125º to 300º Your cds will melt before your paper burns and ruin your paper too! 2. Test your backups regularly A backup is no good unless you can retrieve the data Minimum of every month Choose a random ﬁle to restore For privacy purposes, destroy all failed backup media Do YOU know how to restore your data? If you forget to backup ...and have a data loss Plan on spending on average $5,000- $10,000 for a professional data recovery ser vice Drivesavers and On-Track The computer ate my homework is not a business appropriate excuse Any ﬁnal questions?
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