WINDOWS LIVE MAIL
Windows Live Mail brings a free, full-featured email program to Windows XP, Windows Vista and Windows 7
users. It combines in one package the best that both Outlook Express and Windows Mail have to offer.
Let’s take a look at the different email programs offered by Microsoft:
Outlook Express (Windows 98 through Windows XP) and Windows Mail (Windows Vista) are the free email
programs that come included with Windows.
Outlook (also known as "Office Outlook" or "Microsoft Office Outlook") is Microsoft's email application part of the Office
productivity suite. The year that follows the program (Outlook 2003, Outlook 2007...) indicates the version.
Windows Live Mail -formerly known as Windows Live Desktop Mail- is the free email program we will discuss. It is
an update to the Windows Mail program.
WINDOWS LIVE MAIL FEATURES
Enhanced spam and security features
Email features such as emoticons, stationary backgrounds, solid backgrounds
Multiple email accounts in one location
Ability to insert pictures directly into your email, add frames and captions
Enhanced, easily used Contact Manager
New Calendar feature
Read RSS feeds
Direct access to Windows Live Messenger
And many more features
One thing I have found is that WLM has a really poor help system. I find it more useful just to search the internet for
answers rather than rely on the built in help system.
To download Windows Live Mail go to the following website:
Click the “Download” button. A small installer program will be downloaded. Run the installer program. Windows Live Mail is
part of the Windows Live Essentials collection of programs. You may select other components such as the Photo Gallery, Movie
Maker, etc. to download at the same time as Windows Live Mail.
Windows Live Mail has a somewhat similar look to Outlook Express. You can enable or disable the Menu Bar by using
the Menus Button: .
The left column displays the email accounts you have set up in WLM as well as “quick launch” buttons to access the
calendar, contacts, RSS feeds and Newsgroup functions.
When you are in your “Inbox” and not composing an email, you will need to press the “Sync” button to send and
SETTING UP EMAIL ACCOUNTS IN WINDOWS LIVE MAIL
Windows Live Mail supports a wide variety of email accounts including ones from Qwest, Charter, Clearwire, Gmail,
RASCAL, Hotmail, etc.
The first time you open Windows Live Mail after installation, the new email account setup wizard should open
automatically. If it doesn’t, click on the "Add an e-mail account" button in Windows Live Mail's left pane.
Complete the information as required. Most ISPs offer help in setting up their email accounts in Windows Live Mail.
Many times you will find the help on their website listed under Windows Mail. Just follow those suggestions as the
information presented is the same for Windows Live Mail. Check with your ISP if needed.
Here are some of the screens you’ll need to complete. This is an example from a RASCAL email account:
Setting Up Qwest Email Accounts
Navigate to: http://www.qwest.com/internethelp/email/wm.html
Once at this site select the link according to what your Qwest email address ends with.
Setting Up Charter Email Accounts
Navigate to: http://www.charter.com/Customers/Support.aspx and select the “Email” link.
Select the Windows Vista Mail Setup link and follow the directions.
Setting Up Gmail in Windows Live Mail
Before you can use Windows Live Mail and Gmail together, you need to enable the “POP” setting in Gmail itself.
Go to your Gmail account on the internet, click the Settings link in Gmail, then the Forwarding and POP/IMAP tab.
Choose Enable POP, and click the Save Changes button:
After completing the above steps go to this website for further information:
SETTING UP EMAIL SIGNATURES IN WINDOWS LIVE MAIL
Instead of typing your name and contact information every time you send an email, Live Mail can take care of it for
you with automated email signatures. These instructions will show you how to create an email signature, make it
your default signature, and associate signatures with specific email accounts.
Adding an Email Signature in Windows Live Mail
Adding an email signature in Windows Live Mail is done through the Options dialog. Click Tools, then Options.
Windows Live Mail's Options dialog will open. Click the Signatures tab. This is where you will create, delete, and
manage your email signatures.
The Signatures tab is divided in three sections: the "Signature Settings" determines when to add a signature to your
outgoing emails. The section labeled "Signatures" stores any signature you created, and lets you add, delete, or
rename signatures. The last section, "Edit Signature" lets you customize the selected signature's settings.
To add or create a new signature in Windows Live Mail, click the New button; this will automatically create a new,
blank signature called "Signature # 1" - if this is your first signature, Windows Live Mail will make it the default
Create a Plain Text or HTML Signature
Your cursor automatically blinks in the text field under Edit Signature, to let you type the signature text. This is the
easiest signature to setup. Just type the text you would like to appear as signature, no formatting is available, only
plain text, spaces and new lines.
If you want a more sophisticated email signature, you can import an "HTML" file. This format can include formatting
information to add colors, bold, italic, or even images to your signature. To do so, just select "File" instead of "Text"
under Edit Signature, and pick an HTML file that contains your rich format signature.
Once you are done, make sure to give your email signature a meaningful name: click the Rename button, type a
signature name and hit Enter.
That's it! You now have a fully functional email signature in Windows Live Mail.
Delete an Email Signature in Windows Live Mail
To permanently delete an email signature from Windows Live Mail, select the signature, and click the Remove
button. If any email account was using this signature, it will revert to using your default signature instead.
Customizing Your Email Signature
Now you’ll learn how to associate signatures with email accounts, automatically insert a signature in some or all
outgoing emails, and how to manually insert a signature from the new email window.
Reopen the Options window.
Click the Signatures tab.
Windows Live Mail will not automatically add any signature to outgoing emails; check the "Add signatures to all outgoing
messages" checkbox and an email signature will always be included.
Notice that the second option is now clickable. By default, "Don't add signatures to Replies and Forwards" is turned on. This
means that your email signature will only be added to new email messages you compose.
Set Your Default Email Signature
Setting your default email signature in Windows Live Mail takes two clicks. From the Signatures tab of the Options
dialog, click on the signature you want as default, and click the "Set as Default" button.
If the button is disabled (grayed out), it means either that you have only one email signature (in which case it is
automatically the default signature), or that the email signature you selected is already the default signature.
Assign an Email Signature to an Email Account
Windows Live Mail lets you associate email signatures with particular email accounts. To do so, first select the email
signature you want to assign, and click the Advanced button in the Edit Signature section. The Advanced Signature
Settings dialog will open, and list all email accounts you have set up.
Select the checkbox corresponding to the email accounts you want to tie with the selected email signature and click
OK. You're done! (Don't forget to click OK to close Windows Live Mail's Options dialog to confirm your changes.)
Manually Inserting a Signature in a New Email
Regardless of your email signature settings, Windows Live Mail always leaves you the option to manually insert any
email signature when you compose a new email, reply or forward.
To manually insert a signature, click the Show Menu button, and choose Insert signature.
If the "Insert signature" menu item is disabled (grayed out), you either have not already setup an email signature, or
your cursor is in the To, Cc, Bcc, or Subject field. You need to have your cursor (insertion point) inside the body of the
email to be able to insert a signature.
As soon as you have setup multiple email signatures in Windows Live Mail, the Insert signature menu item expands
into a submenu revealing all available signatures. Pick the one you want, and it will be added in your email.
REGULAR EMAILS IN WINDOWS LIVE MAIL
Be sure you are in the Mail portion of WLM. Press the “New” button. You are ready to start your new email.
You can add photos to the body of the email at any time by pressing the “Add Photos” button. Please be aware that
any photos you add in this manner will not be compressed. Follow the directions in the section entitled “Photo
Emails in Windows Live Mail” for details on adding photos that will be compressed.
Right now, let’s just focus on an email without photos. After pressing the “New” button you’ll be at the “New
Many of the options will be familiar to you from using Outlook Express. Just type your message in the body of the
email and take advantage of emoticons, stationary backgrounds, text formatting, attach files, etc.
Emoticons are easy to add. Just click on the “Emoticon” icon and select the one you would like to use.
The “Stationery “ icon allows you to place a stationery background on your email. Remember, you can have either a
stationery background or a solid color background, but not both.
If you would like more stationery go to: http://www.thundercloud.net/
If you use Windows Vista or Windows 7 put the downloaded stationery in the
“Documents\My Stationery” folder.
If you use Windows XP put the downloaded stationery in the “My Documents\My
The text formatting tool bar allows you to change font style, text color, etc. You can use the “Highlight” tool, similar
to a yellow marker, to mark special portions of your email. You can also easily add links to websites you would like
your reader to go to. During class you will have the opportunity to try out all the different options available here.
Finally, if you would like to add an uncompressed photo to the body of your text click on the “Add photos” icon,
browse to you picture folder and select the pictures you would like to add. Again, remember that these photo(s) will
not be compressed very much and therefore will take longer to send to your friends.
Once you’ve completed your email, press the “Send” button.
PHOTO EMAILS IN WINDOWS LIVE MAIL
Sending Compressed Pictures in Windows Live Mail
1. Make sure WLM is your default email program.
a. Open WLM
c. Make Default
d. Apply then OK
2. Use Windows Explorer to “browse” to the location that contains the pictures you would like to email.
3. Select the pictures you would like to include.
a. To select pictures that are listed next to each other – Highlight the first picture in the list, then hold down
the “shift” key while using your mouse to select the last picture in the list. Everything in between will be
b. To select pictures that are not listed next to each other - Highlight the first picture, then hold down the
“Ctrl” key while using your mouse to select any other pictures in the list.
4. Right click on ANY of the selected pictures and place mouse pointer on “Send To”. Then, select “Mail
5. The “Send Pictures via E-Mail” dialogue box appears. Select “Make all my pictures smaller”, and then click
6. VERY IMPORTANT!! WLM opens, pictures are transferred and the following dialogue box appears:
Select “Yes” only. Don’t put a check in the box!!
After you press “Yes” your pictures will appear in WLM, in the body of the email, not as attachments. If you would
rather send your pictures as attachments, press “No”. The pictures have been reduced in size for easy emailing. You
can easily check the size of your email by looking in the upper right corner:
Picture Formatting Features in Windows Live Mail
If you selected “Yes” then you are ready to do some formatting of your pictures. Select the PHOTOS button to view
frames for your pictures. Highlight a picture, then select which frame you would like to appear.
You can change the color of a frame, auto correct the color of the photo, rotate it and change it to black and white
with the click of the mouse.
Select the LAYOUT button to arrange your photos on the page.
From small to large thumbnails, with or without captions, it’s your choice! And, choosing a large format does not
change the size of your email.
Select the FORMAT button to access emoticons, stationary backgrounds, text formatting, spell check, etc.
There are many formatting tools here. Any time you see this icon click on it for more options.
Once complete, press the “Send” button.
ADD AND MANAGE CONTACTS IN WINDOWS LIVE MAIL
Add an email Address as contact in Windows Live Mail
The easiest way to create a new contact in Windows Live Mail is to use an email you received from the person you
want to add as contact.
Locate the email from this person, right-click on it, and choose "Add sender to contacts". The Add a Contact window
will open and automatically have the sender's email address.
Windows Live Mail does not require you to fill all information about a contact before you add it to your contacts list.
Simply click the Add to contacts button.
If you do want to spend time entering more information, notice the sections on the left: Quick add (selected),
Contact, Personal, Work, IM, Notes, and IDs. You can fill out as much information as you like for your new contact.
Create a New Contact Directly in the Contacts Folder
Windows Live Mail uses its own address book, called "Windows Live Contacts". This is where all the contacts in
Windows Live Mail are stored.
To launch Windows Live Contacts, click the Contacts folder.
From the Windows Live Contacts window, click the New button. This will open the Add a Contact window, the same
we saw earlier.
Fill out at least one field or as many as you want. When you are done, click Add to Contacts. The new contact will
now be available in your address book, and will "auto-complete" when you start typing the first few letters of a
recipient email address.
Let Live Mail Automatically Add Email Recipients as Contacts
By default, Windows Live Mail will add as a contact the email address of someone you have replied to at least three
times. This is an option, and can be turned off. To allow or prevent Windows Live Mail from automatically creating
contacts from email correspondents, click Tools and then Options.
This will open Windows Live Mail's Options dialog. Select the Send tab. The third option under Sending is labeled
"Automatically put people I reply to in my address book after the third reply". Allow or prevent as you desire.
Create a New Contact Category (Group) in Windows Live Mail
If you find yourself regularly emailing the same groups of people, contact categories will make it easier to send an
email to a group of contacts by selecting a contact category as recipient. Instead of typing the email addresses of all
the recipients, you only need to type the first few letters of the contact category and select it as recipient.
Select the Contacts folder. Click the Create a new category button visible at the bottom of the left pane.
This will open the Create a new category dialog box.
Enter a category name:
Type the name of your new category. Be sure to pick a memorable and descriptive category name.
Select contacts you want to add to the category:
Pick each contact that should be part of this email category; if you picked a contact by mistake, simply uncheck its
name to remove it.
Once you have entered a category name and selected the members, click the Save button.
Windows Live Mail will now have access to the category that has been added to your address book. To edit a
category (to rename it or add/remove members) simply double-click on the category name in Windows Live
Emailing a Category Group in Windows Live Mail
The next time you want to send an email to the contact category ("distribution list") you have created, simply start
typing the first few letters of the category name in To:. Windows Live Mail will help you by guessing the email
recipient you want ("auto-completion").
After selecting the contact category you want to email, it will appear in bold, with a plus sign.
Clicking the plus sign will expand the contact category into a listing of its members’ email addresses.
You can then remove email recipients. This does not remove the email addresses from your contact category. It only
removes them as recipient of the email you are composing.
IMPORTING CONTACTS INTO WINDOWS LIVE MAIL
If you are switching from Outlook Express, for example, you will be able to import all your contacts, rather than
having to create your contacts all over again. Windows Live Mail lets you import contacts in several formats:
Windows Address Book file (WAB), virtual business card (VCF file, or vCard), Microsoft Office Outlook address book,
and CSV files (comma-separated values).
You import contacts in Windows Live Mail by going through the Contacts folder. To launch Windows Live Contacts,
click the Contacts folder.
Chose a Contact Import Format
Once inside Windows Live Contacts, click the File button, and click Import. A submenu will expand listing all the
formats in which Windows Live Mail can import contacts. The format you choose will depend on the file or email
program whose contacts you would like to import: most email clients can export their contacts as CSV files; so, in
doubt, this is a good export format to choose.
Importing contacts from Microsoft Outlook or the current Windows user's address book into Windows Live Mail is an
automated process: click one of these two choices, and Windows Live Mail takes care of the rest, only notifying you
in case of problem or successful import:
Importing File Formats: CSV and Contact Mapping
If you are trying to import contacts from a file (WAB, VCF, or CSV), you will just need to pick the file for Windows Live
Mail; in the case of CSV files, you will need to make sure that the contacts' "mapping" corresponds (it should by
default). You can change the mapping, if needed, manually, to make sure each contact information column
corresponds to the expected data:
After the import process has completed, look at Windows Live Contacts. You should see all contacts from your other
email program, or contact file, now listed. Windows Live Mail will now have access to all these contacts when you
send emails, create contact categories, etc.
BACKUP YOUR CONTACTS IN WINDOWS LIVE MAIL
You should regularly backup your contacts so that you can easily restore them in case of a serious computer crash or
hard drive failure. If you have backed up your emails and contacts, it will be easy to restore them by importing them
back into Windows Live Mail.
Backing Up or Restoring Your Contacts in Windows Live Mail
Windows Live Mail does not come with a built-in backup tool; but, you can export your contacts and import contacts
into Windows Live Mail.
1. Open your “Contacts” folder.
2. Select File, Export, Comma Separated Values:
3. Browse to the location you wish to export your contacts to and name the file.
4. Click “Next”.
5. Add any additional fields you would like to export.
6. Click “Finish.
SET WINDOWS LIVE MAIL AS YOUR DEFAULT EMAIL CLIENT
Instead of going through the multi-step process of setting the default email program through Windows Control Panel,
you can do it directly from Windows Live Mail's Options dialog.
Click Tools, then Options.
Select the General tab. The bottom section is labeled "Default Messaging Program":
If Windows Live Mail is not currently the default email program on Windows, the text next to the first button will
read "This application is NOT the default Mail handler". Click the Make Default button, and it will be disabled
The text has now changed to "This application is the default Mail handler".
To complete the process you must either click the Ok or Apply button to confirm the change in configuration.
SECURITY/SAFETY OPTIONS IN WINDOWS LIVE MAIL
Use Windows Live Mail to help maximize privacy, safety, and security across your e-mail accounts. Spam filters scan
for junk e-mail, red and yellow warning bars tell you when a message seems to be suspicious.
Windows Live Mail has an automated junk email filter. It scans each incoming email message and automatically
moves it to the junk folder (provided by default) if it identifies it as spam or a phishing attack. This filter is not perfect,
but you can fine tune the various options so that it works well for you.
To open the options window, go to "Tools" and select "Safety Options".
You'll find six tabs on this window - Options, Safe Senders, Blocked Senders, International, Phishing and Security.
Go through tab and modify the settings as you like. Then click on the "Apply" button followed by the "OK" button.
Safe senders added my right clicking on email message in inbox, select Junk Mail, Select Add Sender to Safe Sender
Blocked senders are added by right clicking on an email message in the inbox, select Junk Mail, select Add Sender to
Blocked Senders List.
INTERNATIONAL: Blocked Top-Level Domain List
Click on Blocked top-Level Domain List, select the countries/regions you wish to block.