Docstoc

AGRICULTURE SECTOR MONITORING AND

Document Sample
AGRICULTURE SECTOR MONITORING AND Powered By Docstoc
					                          May 15, 2013



 MINISTRY OF FOOD AND AGRICULTURE
           M&E DIVISION

IFAD MONITORING AND EVALUATION
          WORKSHOP
      @ALISA HOTEL, ACCRA
        12-14 DEC. 2011



                                         1
                             15. Mai 2013



OUTLINE
INTRODUCTION

PURPOSE  OF THE M&E PLAN
M&E SYSTEM UNDER THE METASIP

CAADP/METASIP M&E FRAMEWORK

HOW IS REPORTING ORGANIZED?

MAJOR BOTTLENECKS IN THE M&E SYSTEM

CHALLENGES FACING THE SECTOR M&E
    SYSTEM



                                            2
                                        15. Mai 2013




INTRODUCTION (1/2)
 The Ministry of Food and Agriculture (MOFA) is the
  lead ministry responsible for policy, planning,
  monitoring and evaluation of policy and
  programmes in the agriculture sector
 MOFA responds to the national development
  initiatives with policies and strategies that address
  the national goals
 Next step towards the realisation of the policy
  objectives is the development of a sector plan
  (METASIP)for the implementation of the broad
  strategies specified in the policy.

                                                       3
                                     15. Mai 2013




INTRODUCTION (2/2)
 The METASIP is a sector wide investment plan
  and includes activities of agriculture related
  Ministries, Departments and Agencies (MDAs)
  based on the classification of functions for the
  sector
 Extensive consultations with all stakeholders
  were undertaken at central and decentralized
  levels for the preparation of the investment
  plan

                                                     4
                                         15. Mai 2013




PURPOSE OF THE M&E PLAN (1/2)

 Increase effectiveness
 increase accountability and transparency

 The overall goal of the sector M&E system is to
  facilitate the tracking of
     progress

     effectiveness of service delivery
     as well as identify implementation challenges
     associated with the sector plan

                                                        5
                                    15. Mai 2013




PURPOSE OF THE M&E PLAN (2/2)
The principal actors in the sector M&E are
 The farming community


   policy makers

   donor community

   Other MDAs

                                                   6
                                  15. Mai 2013




M&E SYSTEM UNDER THE METASIP(1/2)

 The M&E system was designed to respond to
  the results framework of the METASIP
 Preparation and dissemination of Annual
  reports
 Support of programmes and projects
  implementation and policy formulation
 Serves as inputs for NDPC’s Annual Progress
  Report (APR)

                                                 7
                                      15. Mai 2013




M&E SYSTEM UNDER THE METASIP (2/2)
 Monitoring and evaluation of the implementation of
  METASIP is essential to provide managerial support,
  assuring accountability and learning and knowledge
  creation.
 METASIP implementation taking place within a
  regional context known as CAADP.
 Need to report on achievement of CAADP pillars,
  hence the CAADP M&E Framework.
 The METASIP M&E framework was subsequently
  aligned with the CAADP M&E framework

                                                     8
                                    15. Mai 2013




CAADP/METASIP M&E FRAMEWORK (1/2)

 MoFA is responsible for providing data on the
  input, process, outcome and some input
  indicators
 Impact indicators are sourced from other
  MDAs. Eg. GDP, Poverty Incidence Ratio from
  GSS
 matrix of some indicators, corresponding
  issues and source of data.

                                                   9
                                   15. Mai 2013




CAADP/METASIP M&E FRAMEWORK (2/2)

 To report on indicators at the decentralized
  levels, excel software is used
 The excel reporting formats were developed for
  the districts, regions and national (PPMED)
 these excel files can be linked up at the
  regional and national levels automatically to
  eliminate human errors and hasten the report
  writing process

                                                  10
                                                 15. Mai 2013



          HOW IS REPORTING ORGANIZED ? (1/3)

   The monitoring and evaluation system of MOFA is
    progressively institutionalized and operated in a
    decentralized and participatory manner.
    Regular data collection is implemented at the district level
    through District Agricultural Development Units (DADU)
    offices, under the technical guidance and backstopping by
    PPMED, SRID and technical directorates.
    In each district, Special Duty Extension Officers, specialized
    AEAs (livestock, perennial crops, etc.), and sometimes zonal
    officers and other AEAs, collect a series of data that are
    reported on monthly, quarterly, seasonal or annual basis
    depending on the data.



                                                                  11
                                                      15. Mai 2013




HOW IS REPORTING ORGANIZED ?(2/3)
   Some data are reported within decentralized MOFA system, while
    others are reported to agricultural programmes and projects

   Within decentralized MOFA, data are consolidated and sometimes
    analysed by the district MIS officer (DMISO), and submitted to the
    DDA for review

   The DDA sends the district report through the Regional Director of
    Agriculture to the Regional M&E officer at RADU

   The Regional M&E officer consolidates all district reports into a
    regional report, incorporating data from decentralized directorates,
    special studies and agriculture projects and programmes.



                                                                           12
                                            15. Mai 2013




HOW IS REPORTING ORGANIZED ? (3/3)
   This report is sent quarterly and annually through the
    RDA to Chief Director of MOFA and Director, PPMED
   At the national level, PPMED prepares the overall MOFA
    report by gathering reports from each region and from
    each directorate, agriculture related boards and
    authorities, and by incorporating data from agricultural
    project and programme reports and from special
    studies.
    MOFA report is then validated by the Chief Director and
    distributed within decentralized MOFA, and sent to
    stakeholders, other MDA’s, Development Partners
    involved in Multi-Donors Budget Support.


                                                           13
                                    15. Mai 2013


MAJOR BOTTLENECKS IN THE M&E SYSTEM
(1/1)
 Poor understanding and awareness of M&E
  objectives and dimensions in the context of
  FASDEP and national frameworks by AEAs;
 Poor awareness of METASIP and national
  objectives and targets, and implication for data
  collection by AEAs;
 Poor mobility and incentive for data collectors
  (AEAs) limiting scope and coverage of data
  collection;

                                                   14
                                   15. Mai 2013



CHALLENGES FACING THE SECTOR M&E SYSTEM (1/2)

 Inadequate skilled staff in implementing the
  M&E system at the district
 The M&E system is based on technology which
  is sometimes unreliable (poor internet
  connectivity)
 High staff attrition at district, regional and
  national levels
 Inadequate computers and software for data
  capture

                                                   15
                                      15. Mai 2013


CHALLENGES FACING THE SECTOR M&E SYSTEM
(2/2)
 Most impact Indicators not collected annually. Eg.
  Malnutrition status, Poverty levels, Income
 Collection of indicators by MDAs not synchronized
  with MoFA needs/requirements
 Some directorates want their activities to be more
  be visible in the report (collation instead of
  attribution)
 Lack of consistency in some data collected at the
  district level
 Annual reporting on 55 indicators is difficult,
  cumbersome and sometimes boring

                                                       16

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:0
posted:5/16/2013
language:Unknown
pages:16