Microsoft PowerPoint 2007 - DOC by keara

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									2008

Microsoft PowerPoint 2007

Help Desk Madonna University 1/1/2008

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Madonna University Help Desk
PowerPoint 2007 – Getting Started
The first step in using PowerPoint 2007 is to open the program – use one of the following methods: Method 1 – Double click the PowerPoint Icon on the computer’s desktop

Method 2 Step 1 Step 2 Click the Start button in the lower left corner Select All Programs

Step 3 Step 4

Click the Microsoft Office Folder Choose Microsoft PowerPoint

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Navigating the PowerPoint Screen
PowerPoint opens in the Normal View (see Figure 1 below). There are three areas, on this view, users have available to work in: The slide pane, the thumbnail slide area, and the notes pane. Boxes with dotted borders are called placeholders. Place holders do not show in a slide show. They can be used, left alone, or removed. 1. The large area in the middle of the screen is where most of the work is done. It is called the slide pane. 2. Boxes outlined with dotted borders are called placeholders. Placeholders do not show in a presentation and can be used, ignored or deleted. 3. The left panel of the screen is the Thumbnail area. A small replica (thumbnail) of your slides will be displayed here. Clicking a slide in the thumbnail area makes that slide active in the slide pane and allows the user to work on it. 4. The Notes area is used to add notes for the speaker for each slide.

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The Title Slide
PowerPoint opens with the first slide – a title slide. The assumption is the first slide in a slide show will be a title slide. The title slide has two place holders; one labeled Click to add title and one labeled Click to add subtitle. Place holders can be utilized, ignored or deleted.

Use the following steps to add data to the title slide: Step 1 Step 2 Step 3 Click inside the place holder where it is labeled Click to add title Enter the Title Repeat for the subtitle

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Add a New Slide
Once the title slide is completed it is time to begin a new slide. Use the following steps to add a new slide: Step 1 Select New Slide icon located on the on the ribbon bar.

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There are two ways to select this option: A. Click the picture of a new slide with a sparkle in the upper left corner of the New Slide icon to have the default slide appear with title and media place holders B. Click the Words New Slide on the new slide icon to display other layout options

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Step 2

Choose a layout that best Suites your content

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Step 3

Click in the various content areas to add data or objects and PowerPoint will assist you. For Example if you click in a bullet area new bullets will appear for you to work with each time the enter key is pressed. When an object like the table icon, chart icon, etc. are click – menus with options will follow.

Add Speaker Notes

Speaker notes can be added to the slides to aid in the presentation. Simply enter the notes in the notes pane at the bottom.

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Note Pages can be printed through the print menu by selecting Notes Pages from the “Print What” section.

Adding Backgrounds Use the following steps to add a design template background to your PowerPoint presentation: Step 1 Click the tab labeled Design to reveal the Design menu options

Step 2 Hold the pointer over the options at the top to see how the backgrounds will look with your presentation. Step 3 Click the design of your choice to selected. Optional steps Once a design is selected more options for customizing are available: Click Background Styles (upper right corner of the ribbon) to customize the background template

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Once in the Background Styles menu choose Format Background to customize even further.

The Format Background menu allows the following background options:

Add a Solid Fill, gradient fill or a graphic background.

Insert a Background graphic from a personal picture file or the Microsoft clipart library Tile the background over the screen

The transparency can be set to make the background a watermark

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Add Transitions Transitions determine how the slide will draw itself on the screen. When a slideshow has no transitions the slides just appear. Below are samples of transitions for the way a slide can be drawn on the screen:

No transition

Blinds Horizontal

Blinds Vertical

Box In

Box Out

Checkerboard Across

Checkerboard down

Comb Horizontal

Use the following steps to choose a slide transition: Step 1 Select the Animations tab at the top

Step 2 The Transitions options will appear. Hold the mouse pointer over an option to view the transition.

Step 3 Click the desired transition

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Choose from a gallery of slide transitions Add the same slide transition to all of the slides in your presentation Add different slide transitions to the slides in your presentation Add sound to slide transitions

Choose from a gallery of slide transitions
Microsoft Office PowerPoint 2007 includes many different types of slide transitions, including (but not limited to) the following:

No transition

Blinds Horizontal

Blinds Vertical

Box In

Box Out

Checkerboard Across

Checkerboard down

Comb Horizontal

Comb Vertical

To see more transition effects, in the Quick Styles list, click the More button

, as shown in the diagram above.

Add the same slide transition to all of the slides in your presentation
1. On the left side of the slide window, in the pane that contains the Outline and Slides tabs, click the Slides tab. 2. 3. Select the slide thumbnails of the slides that you want to apply slide transitions to. On the Animations tab, in the Transition To This Slide group, click a slide transition effect.

To see more transition effects, in the Quick Styles list, click the More button

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To set the slide transition speed between the current slide and the next slide, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the speed that you want.

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In the Transition To This Slide group, click Apply to All.

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Add different slide transitions to the slides in your presentation
1. On the left side of the slide window, in the pane that contains the Outline and Slides tabs, click the Slides tab, and then click a slide thumbnail. 2. On the Animations tab, in the Transition To This Slide group, click the slide transition effect that you want for that slide.

To see more transition effects in the Quick Styles list, click the More button

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To set the slide transition speed between the current slide and the next slide, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the speed that you want.

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To add a different slide transition to another slide in your presentation, repeat steps 2 through 4.

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Add sound to slide transitions
1. On the left side of the slide window, in the pane that contains the Outline and Slides tabs, click the Slides tab, and then select the slide thumbnails that you want to add a sound to. 2. On the Animations tab, in the Transition To This Slide group, click the arrow next to Transition Sound, and then do one of the following:

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To add a sound from the list, select the sound that you want. To add a sound not found on the list, select Other Sound, locate the sound file that you want to add, and then click OK.

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To add sound to a different slide transition, repeat steps 2 and 3.

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Transitions

Adding Transitions Adding Graphics Smart Art

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Use speaker notes to elaborate on the points on the slide. Good notes can help you keep your audience engaged and prevent text overload on the slide.

As you develop the content on your slides, type your notes in the notes pane, below the slide. Typically, as a presenter, you print these notes and refer to them as you give the presentation. You can enlarge the notes pane so that it's easier to work in by dragging the split bar. Your notes are saved in a notes page, which contains a copy of the slide along with the notes. This is what you print to refer to during the show.

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