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					15 March 2006 HIC Pakistan Concept Paper HIC Pakistan Transition from Relief to Recovery: Integration of Information Management

Background Established in Pakistan 8 October 2005 in response to the devastating earthquake that struck South Asia, the HIC was initially planned to operate for 6 months. However, the extensive damage along with seasonal effects on accessibility and implementation by humanitarian agencies have required the services of the HIC to continue beyond the scheduled close-out date of 31 March 2006. The HIC is now scheduled to transition out by 30 June 2006. This is appropriate timing as relief efforts are moving toward recovery and displaced persons are starting to return to their home villages. The 12-month UN Action Plan will go into effect during April and will emphasize recovery activities; the Humanitarian Coordinator (HC) Office will transition to the Resident Coordinator (RC) Office, with staffing appropriate to recovery and rehabilitation; OCHA is planning its Exit Strategy including closure of hubs; and Clusters are planning their transitions to Government-led thematic groups. The HIC has contributions to cover activities through 30 April 2006. Present international staff include: Manager, Data Coordinator, Data Officer, GIS Officer, Field Liaison Officer, two technical secondees from SIDA, and two UN Volunteers. The remaining 21 staff are Pakistani nationals occupying technical and non-technical positions. International staff attrition will naturally occur: all staff were given 6 month contracts, none of which will be extended by OCHA/FIS. The HIC intends to close-out as an OCHA administered body by 30 June. HIC Field Offices will close out with OCHA Hub Offices; national field staff contracts expire end of May. All other national staff contracts expire 30 June. Transition activities will exist for the HIC Manager and a Data Officer for the month of July. The HIC Manager will remain for one additional month to complete transition and finalize close-out of all administrative, financial, and IM activities. A Data Officer will ensure all data is cleaned, compatible, and ready to be transferred to other information bodies. Both should be completed by 31 July1. The HIC Finance Assistant may be needed for an additional month to help with final administrative and financial transactions.

Proposed Action Following discussions with many members of the UN community, the HIC agrees that placing GIS and Data national staff in the Earthquake Recovery and Rehabilitation
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The present HIC Manager’s 6 month contract is set to expire 30 July 2006. A Data Officer’s contract (technically a Field Liaison Officer, but he is a database expert) is set to expire mid-July.

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Agency (ERRA) to continue to support recovery efforts through information products and database development would be the optimal transition strategy. To effectively transition to the GOP’s Earthquake Recovery and Rehabilitation Authority (ERRA), support is needed beyond 30 June for national technical staff. The ERRA is still in its formation and funding is not guaranteed for any positions at this time. The HIC believes it is critical to integrate information management (IM) into the recovery effort, rather than to view it as a separate activity from the recovery effort. To minimize uncertainty and reduce risk of Information Management (IM) and HIC information products becoming marginalized during the formation of the recovery effort, the HIC proposes to include funding for 6 national technical staff through 31 December 2006. These staff could sit wherever the most appropriate beginning 1 July: in ERRA if it is ready; with OCHA, which will remain as a reduced office within the RC Office through 2006; or with UNDP. UNDP is developing a capacity-building relationship with ERRA and will work with long-term development plans and projects, including developing the DAD database. The national staff HIC is proposing to place in ERRA are highly capable and motivated technical experts in data development and in GIS. The HIC is fully confident that these staff will effectively carry on with sound IM practices and well as work to build capacity of their offices and colleagues. Rationale A pattern emerged with earlier HICs, some of which transitioned directly to UNDP [remaining essentially organizationally intact]. These HICs however, were deployed in response to conflicts or complex emergencies, and generally to regions with very little incountry IM capacity (thus no obvious national partners). They were also often operational for more than one year, providing additional time to clarify a transition strategy enabling UNDP to assume HIC administrative management.2 Deployed in response to a natural disaster, the HIC Pakistan is faces a much more limited transition time period. In many ways it is still gearing up while simultaneously it is ‘transitioning out’. Moreover, there are several other organizations involved in similar work as the HIC, e.g., RISEPAK (Relief Information System for Earthquakes- Pakistan), an organization operating a information website, Church World Service (CWS), an international NGO currently operating a small version of a HIC, and will continue to operate beyond the HIC close date; and consulting firms with GIS capacity, such as PAKInfo. In addition, with so many other UN offices and groups transitioning simultaneously, the HIC cannot transition in a vacuum, but neither can it wait until everyone else is settled before it begins its transition. Thus, we are proposing to support coordination of the recovery effort and integrate IM through HIC staff and assets through 2006 to allow time to allocate funding from other sources. Below is a proposed work plan from May through December. May:

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The exception is HIC Niger, which was designated from its deployment to run as an OCHA HIC for 4 ½ months.

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 Continue with coordination support activities including regular field visits by technical staff as needed by OCHA staff and Clusters; IDPs will continue to return to their home villages during this time;  Close out Field offices in Mansehra and Muzaffarabad, and if applicable, Bagh and Batagram3;  International Staff attrition continues with Data Coordinator departing mid-May4;  Begin to consolidate and clean data, working with existing or new databases developed by ERRA, UNDP, UN Habitat, and CWS (and international NGO). June:  International Staff continue to depart, all except HIC Manager and one Data Officer;  Close out of non-technical functions including transition of website, printing of maps;  Handover of Contact lists, meeting schedules, Who does What Where to OCHA;  End of contracts of all national staff (with possible exception of one administrative assistant);  Begin transition of technical staff to appropriate offices and handover of HIC assets. July:     

Completion of close out by HIC Manager and Data Officer Completion of transition of national staff Final Report of HIC Mission in Pakistan completed by HIC Manager Departure of HIC Manager and Data Officer by 30 July End of OCHA Administration of HIC Pakistan.

Total Cost: $200,000. Please see attached Concept Cost Plan.

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Bagh and Batagram will most likely close out during April 2006, though this is not definite at the time of writing. 4 First international staff departs end of March.

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HIC Pakistan Transition from Relief to Recovery: Integration of Information Management Proposed Cost Plan, 1 May - 31 December 2006

Description

Amount per Month

No. of Months

Total Amount (USD)

Notes

International Staff HIC Manager- L4 Data Officer- L3 National Staff 1 NOB 2 GSL (5) 3 GSL (4) 1 GSL (4) Sub-total: Non-Staff Costs

14,950 12,383

3 3

44,850 37,149

May, June, July May, June, July

2,100 713 548 548

6 16 24 3

12,600 11,408 13,152 1,644 120,803 79,197

May- December May- December May- December May, June, July

May, June, July

Total

200,000

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