TeraGrid Status and Challenges by yurtgc548

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									TeraGrid Project Management

            Tim Cockerill
         Sr Project Manager
                NCSA
            April 6, 2009
       Evolution of Project Management
• GIG and each RP had separate PM activities which
  were loosely coupled
    – Separate NSF research awards and project management

• Separate planning functions and reports, until PY3
  started integrated annual reporting/review
    – TeraGrid starts adapting traditional project management
      methods so that they apply to these research awards

• GIG mainly project-based, RPs operations-based
    – Traditional project management methods suitable for
      projects – deliverables and end dates
    – Operations are ongoing support activities
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    Evolution of Project Management (2)
• PY4 IPP (Integrated Project Plan)
    –   Result of last year’s review process
    –   WBS too detailed to see forest for the trees
    –   Program Plan too high level
    –   Amalgamation of GIG plans and RP plans

• Established TeraGrid Project Management Area
    – Assigned Area Director
    – Formed Project Management Working Group – more tightly coupled
      project management

• Integrated GIG/RP planning process developed as evolution
  of GIG formalized project planning process


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    Evolution of Project Management (3)

• PY5 IPP is first plan developed utilizing the fully
  integrated GIG/RP planning process

• Now have more tightly coupled, fully integrated
  project management processes for
    – Planning
    – Tracking
    – Reporting
    – Managing Change




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                           Planning

• Planning Process has dedicated session at 4pm
  today

• Integrated RP/GIG planning for PY5
    – first integrated TeraGrid plan
    – 4 month planning process

• Result of plan is the PY5 IPP which was submitted
  as part of this Annual Review

• Overview of PY5 Plan dedicated session at 1:30pm
  tomorrow

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                     IPP Elements

• Description
    – Overview, Motivation, Plans
    – Background
    – Benefit to the TeraGrid Project and Community
    – Project Success Criteria
    – How TG-wide Collaboration will be Facilitated
    – Table of High-Level Project Deliverables
• Assumptions, Constraints, Risks
• Cross-Area Dependencies
• Budget and Staffing

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                     Tracking
• Track progress against the IPP

• Sampling frequency 2x reporting frequency

• A Project Manager will query AD for status of
  deliverables

• A Project Manager will evaluate need for Change
  Management if scope/schedule/cost varies from
  original plan

• First formalized tracking exercise of IPP begins
  April, 2009

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                        Reporting

• Develop and manage integrated RP/GIG reporting
  process

• Develop report templates

• Manage document flow - Sharepoint

• Quarterly and annual report preparation by ADs,
  TGF, and PM-WG
    – Quarterly: 4-week effort
    – Annual: 8-week effort
    – Annual Review: 2-week effort

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                Change Management
• Developed Change Management Process
    – On Main Page of TG Wiki
      •http://www.teragridforum.org/mediawiki/images/1/1b/TG_Configu
       ration_Management_v1.doc

• Unique process – managing change across multiple
  NSF awards that contribute to a single collaborative
  project

• Individual awards with independent control

• Modified traditional change control process

• Process focuses on communication of change
9
     Change Management Process Flow




10
END
      2008 Integrated PM-WG Activity

• July/August/ 2008
  – PM Working Group is established by TG Forum/NSF
  – PM-WG Charter established
• September/October 2008
  – PM-WG        Members assigned by TG institutions
  – PM-WG        kickoff meeting at ANL in early September
  – PM-WG        establishes TG Integrated Planning Process
  – PM-WG        begins PY5 Integrated Planning Process
• November/December 2008
  – PY5 IPP (Integrated Project Plan) completed
  – Change Management process developed and documented
   http://www.teragridforum.org/mediawiki/images/1/1b/TG_Configuration_Management_v1.doc

								
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