Regular Town Board Meeting - Town Of Whitestown by yaofenjin

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									                           REGULAR MEETING OF
                             THE TOWN BOARD
                 FOR THE TOWN OF WHITESTOWN


 OPENING


     Date            May 4,                           2011
     Time             7:00                            p.m.
     Place                         Whitestown Town Offices
                                    8539 Clark Mills Road
                                    Whitesboro, NY 13492

Roll call of Board Members
Moment of silence observed
Pledge Allegiance to the Flag

ROLE CALL


                                Town Board Members
              Name                          Office              Present (Y/N)
       Charles R. Gibbs, II               Supervisor                 Y
       William Copperwheat               Councilman                  Y
        Daniel P. Sullivan               Councilman                  Y
         Kevin Barry Jr.                 Councilman                  Y
       Michael Ciancaglini               Councilman                  Y

                                Other Town Officials
               Name                         Office              Present (Y/N)
         William P. Schmitt             Town Attorney                Y
         Mary E. Finegan                  Town Clerk                 Y
          Nancy Hartman                Personnel/Finance             Y
         Philip Husted, Jr.              Codes Officer               Y
          Donald Wolanin                Chief of Police              Y
          Jack DelMonte           Foreman/Buildings & Grounds        Y
           David Neary                   Codes Officer               N
             Sal Granato                  Highway Superintendent                 Y
            Karl Schrantz                     Town Engineer                      Y

Upon the motion of Councilman Barry, seconded by Councilman Sullivan, the Town Board
Meeting Minutes from April 6, 2011 are approved.
Role call vote
        Councilman Copperwheat                Aye
        Councilman Sullivan                   Aye
        Councilman Barry                      Aye
        Councilman Ciancaglini                Abstained
        Supervisor Gibbs                      Aye
Motion carried.

Upon the motion of Councilman Sullivan, seconded by Councilman Ciancaglini, the Town Board
Meeting Minutes from April 20, 2011 are approved.
Role call vote
        Councilman Copperwheat                Aye
        Councilman Sullivan                   Aye
        Councilman Barry                      Aye
        Councilman Ciancaglini                Aye
        Supervisor Gibbs                      Aye
Motion carried.

HIGHWAY
Sal Granato addressed the Board. Sal asked for the following resolutions.

Upon the motion of Councilman Copperwheat, seconded by Councilman Sullivan, it is
RESOLVED, to appoint, for Seasonal Laborers, Daniel Barry, Kyle Tritten, Justin Stevener,
Walter Sojda, Kevin Herthum and Richard Knight Sr. All at $10.00 per hour, effective May 5,
2011.
Role call vote
        Councilman Copperwheat               Aye
        Councilman Sullivan                  Aye
        Councilman Barry                     Abstained
        Councilman Ciancaglini               Aye
        Supervisor Gibbs                     Aye
Motion carried.

Upon the motion of Councilman Copperwheat, seconded by Councilman Barry, it is
RESOLVED, to purchase off state bid, pursuant to section 104 of the general law a Chevy 3500
H.D. 4x4, small dump truck, for $48,866.30.
Role call vote
        Councilman Copperwheat               Aye
        Councilman Sullivan                  Aye
        Councilman Barry                     Aye
        Councilman Ciancaglini               Aye
        Supervisor Gibbs                     Aye
Motion carried.
Upon the motion of Councilman Copperwheat, seconded by Councilman Barry, it is
RESOLVED, to purchase off state bid, pursuant to section 102 of the general law a Chevy 3500
H.D. 4x2, small dump truck, for $39,739.03.
Role call vote
        Councilman Copperwheat               Aye
        Councilman Sullivan                  Aye
        Councilman Barry                     Aye
        Councilman Ciancaglini               Aye
        Supervisor Gibbs                     Aye
Motion carried.

Upon the motion of Councilman Copperwheat, seconded by Councilman Barry, it is
RESOLVED, to purchase a computer system form Computers with a Heart, not to exceed
$617.00 and a service warranty/set up fee of $250.00.Two other quotes were obtained one from
Express Systems Integration 775.00/ set up fee 375.00. Computer Businesses Systems
1,249.00/set up fee 504.00.
Role call vote
        Councilman Copperwheat                  Aye
        Councilman Sullivan                     Aye
        Councilman Barry                        Aye
        Councilman Ciancaglini                  Aye
        Supervisor Gibbs                        Aye
Motion carried.

BUILDING & GROUNDS
Jack DelMonte addressed the Board. Jack has received quote for the fire system for the Town
Offices and Highway Department. Jask asked for the Board’s approval to give fire quotes to
David Neary for his opinion as a certified safety expert.
There have been numerous complaints about dogs in the playgrounds and the Town Park. There
is a Town Ordinance that prohibits domestic animals at these facilities. Additional signs are
going to be hung, “No Pets”. Jack asked if the Police Department could enforce this ordinance.
The Seniors will be having their Anniversary Picnic on May 15, 2011 at Twin Ponds.


RECREATION

CODES

                            Town of Whitestown
                             Codes Enforcement
                                   Monthly Report


                                      May 4, 2011
2010 Summary

       Building Permits issued -103, New Residences – 8, Permit Fees collected - $15,206

       Cert. of Occupancies issued – 60, C of O Fees collected - $1,450

2011/ 2010 Summaries Year - to - Date

       Building Permits issued – 17 / 11, New Residences – 1 / 0

       Permit Fees collected – $3,062 / 591

       Cert. of Occupancies issued – 8 / 7, C of O Fees collected - $610 / 1,015

Since Last Report

       Complaints received –
          Lawns not mowed – 29 Pinecrest Rd, 10 Woodside Terr., see Mowing Resolution
          7 vehicles and trash – 16 Harts Hill Circle, notices delivered, action pending
          Commercial trailer at residence, 5 Fairlane Dr., Violation Notices left, corrected
          Shed w/o Building Permit, 66 Herthum Rd., corrected


Current Items of Interest

       Oneida County Sewer Offset Credits – 8153 gallons per day available

       Building Permit Applications in Review –

               1 – Agriculture Pole Barn

               3 – New Residences

               1 – Residential Addition

               1–ResidentialShed

       ZBA Meeting, April 19, 2011 – cancelled

               May 17, 2011 – Tom O’Grady, Judd Rd., new residence, lacks req’d frontage

                               Scott Walker, Douglas Ave., attached garage, side yard variance


       Planning Board, April 27, 2011 –approved, Drive-n-Go Dairy, Champlin Ave.

              Review fee schedule for Major Home Occupation Site Plan Review


                                       RESOLUTION
At a regular meeting of the Town Board for the Town of Whitestown, Oneida County, New York,
held on the 4th day of May 2011 at the Whitestown Community Center, 8539 Clark Mills Road,
Whitesboro, New York at 7:00 p.m.

        PRESENT:        Charles R. Gibbs II, Supervisor

                        William Copperwheat Jr., Councilman

                        Daniel P. Sullivan, Councilman

                        Kevin R. Barry Jr., Councilman

                        Michael Ciancaglini, Councilman




        MOTION By Councilman             Sullivan_        _______         ,

        SECONDED By Councilman           Ciancaglini              ,

        WHEREAS, the Code of the Town of Whitestown, at Chapter 55, entitled “Brush, Grass
and Weeds”, sets forth the Town’s policy to provide for the proper use of land and to prevent
unhealthful, hazardous or dangerous conditions due to the accumulation of brush, grass, rubbish
or weeds, or growth of poisonous shrubs and weeds; and

        WHEREAS, pursuant to Article II thereof, the Town Board may cause to be adopted a
resolution requiring the owner of land to cut, trim or remove brush, grass, rubbish or weeds, or to
spray with herbicides, cut, trim, remove or destroy poisonous shrubs or weeds upon their lands;
and

        WHEREAS, it has been reported by various Town residents to the Code Enforcement
Officer for the Town of Whitestown, that the following property located in said Town of
Whitestown is in violation of Chapter 55 in that there is an accumulation of brush, grass, rubbish
or weeds, that has caused an unhealthful, hazardous or dangerous condition within said Town:

Reputed Owner           Reputed Owner’s                   Address of Property

                                 Last Known Address               in Violation
David A. Neidl     PO Box 718                  7901 State Route 69

                         Fayetteville, NY 13066 Oriskany, NY 13424

                                                      (Tax Map # 275.000-2-6)




Sharon Splain            47 Beaver Street             18 Poplar Ave.

                         Cooperstown, NY 13326        Whitesboro, NY 13492

                                                      (Tax Map # 317.005-3-67)



Donna M. Spriggs         27 Benton Circle             10 Woodside Terrace

                         Utica, NY 13501              Whitesboro, NY 13492

                                                      (Tax Map #304.012-2-68)



Robert Lloyd             PO Box 178                   25 Church Road

                         Whitesboro, NY 13492 Whitesboro, NY 13492

                                                      (Tax Map #304.000-1-44)



Edward Duegaw            10 Hollywood Drive           3 West Kernan Ave.

                         Whitesboro, NY 13492 Whitesboro, NY 13492

                                                      (Tax Map #317.009-2-88)



Michael Talerico         30 Hollywood Drive           30 Hollywood Drive

                         Whitesboro, NY 13492 Whitesboro, NY 13492

                                                      (Tax Map # 317.005-1-39)
Theresa Garguilo                 8746 Aitken Ave.                  8746 Aitken Ave.

                                 Whitesboro, NY 13492 Whitesboro, NY 13492

                                                                   (Tax Map # 317.009-3-64)



Bethany M. Anderson              29 Pinecrest Road                 29 Pinecrest Road

                                 Whitesboro, NY 13492 Whitesboro, NY 13492

                                                                   (Tax Map # 291.016-2-40)




and is hereby directed to cut, trim or remove brush, grass, rubbish, or weeds or to spray with
herbicides, and/or to cut, trim, remove, or destroy poisonous shrubs or weeds upon their lands
identified as the “Address of Property in Violation” above, which work shall be completed on or
before May 24, 2011, all in accordance with Chapter 55 of the Town of Whitestown Municipal
Code; and be it further

        RESOLVED, that the Code Enforcement Officer for the Town of Whitestown be
ordered, and he hereby is directed, to serve a notice of adoption of this resolution upon the owner
of the property listed above, together with a copy of this resolution, all as provided for in Chapter
55 of the Town of Whitestown Municipal Code, by ordinary mail and certified mail, return
receipt requested, addressed to his or her last known address; and be it further

        RESOLVED, that upon the owner or owners’ failure or neglect to comply with this
Town Board’s directive on or before May 24, 2011 the Town Board hereby directs that such work
be undertaken by its Department of Buildings and Grounds and/or its designee, and the cost
thereof be assessed against, and/or levied upon such property.




Upon the question of the adoption of the foregoing resolution the following voted AYE:
        Charles R. Gibbs II             Supervisor              Voted AYE

        William Copperwheat Jr.         Councilman              Voted AYE

        Daniel P. Sullivan              Councilman              Voted AYE

        Kevin R. Barry Jr.              Councilman              Voted AYE

        Michael Ciancaglini             Councilman              Voted AYE

        The resolution was thereupon declared to be adopted.

POLICE
Chief Donald Wolanin addressed the Board. Chief Wolanin stated that instead of issuing tickets
right away, he would like to have the public educated on the ordinance of no domestic animals in
Town Parks. Bike Patrols will be starting this month. A Child Safety Seat Expo will be held at
the end of June.

POLICE COMMISSION
Commissioner Sullivan addressed the Board. Commissioner Sullivan stated that there has been
great concern about the recent burglary and larcenies in Herthum Heights and Dunham Manor.
A Whitestown Police Officer is to be appointed a Public Relations Officer.
Upon the motion of Councilman Sullivan, seconded by Councilman Barry, it is RESOLVED,
that Officer Frank McCully is appointed Public Relations Officer for the Whitestown Police.
Role call vote
        Councilman Copperwheat                   Aye
        Councilman Sullivan                      Aye
        Councilman Barry                         Aye
        Councilman Ciancaglini                   Aye
        Supervisor Gibbs                         Aye
Motion carried.
There will be a Police Commission Meeting on Wednesday, May 18,2011, at 4:30 p.m. to follow
up and discuss options for Herthum Heights. Deb Sendzuk will be sending a letter to the
residents that attended the Police Commission Meeting to inform of the next meeting.

ENGINEERING
Karl Schrantz addressed the Board. Karl stated that the MS4 Report can be viewed on the
Town’s web site, under Stormwater Management. Airport Road and Route 233, Karl and Frank
Talerico will meet later this month to get a water sample.

TOWN CLERK
Mary Finegan addressed the Board. Mary gave the monthly report and asked for the following
resolution.
Upon the motion of Councilman Ciancaglini, seconded by Councilman Barry, it is RESOLVED,
to purchase Memorial Day geraniums and wreaths from Kowalski Flowers not to exceed $975.00.
Three price quotes were obtained. Kowalski Flowers   $975.00
                                  Village Floral     1126.50
                                  Chester’s Flower   1109.97
Role call vote
       Councilman Copperwheat                   Aye
       Councilman Sullivan                      Aye
       Councilman Barry                         Aye
       Councilman Ciancaglini                   Aye
       Supervisor Gibbs                         Aye
Motion carried.

Disbursements
Paid to Supervisor for General Fund            $653.00
Paid to Supervisor for Part Town Fund         8,768.00
Paid to NYS Animal Population Control Fund       74.00
Paid to NYS Health Dept for Marriage Licenses    90.00
                    Total Disbursements       $9,585.00

FINANCE & PERSONNEL
Nancy Hartman addressed the Board. Nancy asked for the following resolutions.
Upon the motion of Councilman Ciancaglini, seconded by Councilman Copperwheat
Dated: May 4, 2011
Adopted: May ___ 2011
RESOLUTION
WHEREAS, the Town Board by resolution made the 15th day of July, 1992, adopted
a personnel policy and set forth the same in a Personnel Handbook which outlines the
respective rights, duties and obligations of the Town of Whitestown as an employer and for
those individuals as Town employees; and
WHEREAS, from time to time amendments have been made to the Town’s personnel
policies in accordance with New York State Law, including but not limited to the General
Municipal Law; and
WHEREAS, the Town Board has formally recognized various unions as representatives
for Town employees, including but not limited to, the Teamsters who now represent employees
with the Town’s Highway Department, the UFCW which represents the buildings and grounds
employees of the Town, and the PBA which represents the members of the Town’s Police
department, and in connection therewith, the Town Board has executed various collective
bargaining agreements with the unions which address various personnel issues, including,
but not limited to, overtime compensation; and
WHEREAS, in accordance with Section 90 of the General Municipal Law, the Fair
Labor Standards Act, and to insure consistency with respect to the issue of compensation for
all Town employees, the Town Board is of the opinion that it would be in the best interests to
make further modifications and/or amendments to its Personnel Handbook particularly at
“Section G” regarding overtime pay and compensatory time, all as more fully set forth in the
revisions attached hereto and made a part hereof;
NOW, THEREFORE BE IT:
RESOLVED, that the Town Board hereby amends its personnel policies, including
specifically “Section G” contained within the Town’s Personnel Handbook, so as to now read
as set forth on the schedule attached hereto and made a part hereof.
 1.     EMPLOYEE HANDBOOK REVISIONS
Pages 17 & 18
 2.
 3.     SECTION G:
 4.
 5.     1. OVERTIME PAY
All hourly wage employees, unless specifically excluded herein, required to work overtime shall
receive one and one-half times their straight time hourly rate of all work over 8 hours per day
unless other wise agreed by and between the employee and the administrative unit head.
 6.     1A. COMPENSATORY TIME
Overtime for hourly employees may be taken in compensatory time or monetary payment.
Salaried employees will be granted compensatory time in lieu of monetary payment for overtime.
At no time will any employee accumulate more than 160 hours of compensatory time. Any
employee with an accumulation of over 160 hours must submit a utilization schedule to the Town
Board for approval. This utilization schedule must show the reduction of compensatory time to
the allowed maximum (160) within 12 months.
 7.     2. APPLICABILITY
This section applies to all employees, unless specifically excluded herein. Paid time off will be
considered as work time in the case of vacation, holidays, personal leave and compensatory time.
Sick leave will be excluded from qualifying as work time toward overtime considerations.
a. For those hourly employees whose basic work day has been established at less than 8 hours
   per day, compensatory time off not to exceed the actual overtime worked will be granted in
   lieu of compensation for overtime pay authorization until the 8 hours have occurred.
b. All requirements of overtime work requiring payment at the hourly rate prescribed must be
   approved, in advance, by the Administrative Unit head or the Town Board as the case may be
   and must be the result of circumstances affecting the health, welfare, or safety of the Town,
   unless otherwise specified.
c. It will be the responsibility of the Heads of the Administrative Units authorizing overtime to
   maintain records regarding the same and to provide justification for such authorization in a
   report submitted with the payroll documentation for each incidence.


3. Exclusions

Specifically excluded from receiving monetary payment and/or compensatory time off for
overtime work at the rate set forth in Section 1(one and one-half times) are the following:
Department Heads, including their deputies and their assistants, including but not limited to: The
Chief of Police, Superintendent of Buildings and Grounds, Director of Recreation, Director of
Finance, Assessor and all other Town officers or employees with salaries annually fixed by the
Board. Such employees will only receive compensatory time off not to exceed the actual
overtime worked.

4. Payment

Overtime worked in units less than one-quarter hour (15 minutes) per day shall not be recognized
for the purpose of overtime payments. Overtime payments shall be made on a fractional basis of
one-quarter of an hour.

Role call vote
       Councilman Copperwheat                    Aye
       Councilman Sullivan                       Aye
       Councilman Barry                          Aye
       Councilman Ciancaglini                    Aye
       Supervisor Gibbs                          Aye
Motion carried.

Upon the motion of Councilman Ciancaglini, seconded by Councilman Copperwheat, it is
RESOLVED for change of title from Director of Recreation Programs Part Time to Recreation
Director Part Time effective May 5, 2011.
Role call vote
        Councilman Copperwheat                Aye
        Councilman Sullivan                   Aye
        Councilman Barry                      Aye
        Councilman Ciancaglini                Aye
        Supervisor Gibbs                      Aye
Motion carried.

Upon the motion of Councilman Cooperwheat, seconded by Councilman Sullivan, it is
RESOLVED to transfer funds ($41,112.38) to Highway Account.
Role call vote
        Councilman Copperwheat              Aye
        Councilman Sullivan                 Aye
        Councilman Barry                    Aye
        Councilman Ciancaglini              Aye
        Supervisor Gibbs                    Aye
Motion carried.

ATTORNEY
Town Attorney William Schmitt addressed the Board and asked for the following resolution.
Upon the motion of Councilman Sullivan, seconded by Councilman Sullivan, secondded by
Councilman Copperwheat
Dated: May 4, 2011
Adopted: May ___, 2011
RESOLUTION - SETTLEMENT OF
MET-LIFE ARTICLE 7 PROCEEDINGS
WHEREAS, pursuant to Article 7 of the Real Property Tax Law, Met-Life Insurance
Company (hereinafter referred to as the “petitioner”) commenced proceedings against the
Assessor, the Board of Assessment Review and the Town of Whitestown (hereinafter
collectively referred to as the “Town”) challenging the assessment on its property located
within the Town of Whitestown, Oneida County for the tax years 2008-2009 (Index No.
08-0730) and 2009-2010 (Index No. 09-1986); and
WHEREAS, the Town of Whitestown has appeared by William P. Schmitt, Esq., Town
Attorney, in defense of said petitions, and the Oriskany Central School District has intervened
by its attorneys, Ferrara, Fiorenza, Larrison, Barrett & Reitz (Katherine E. Gavett, Esq. of
counsel); and
WHEREAS, the petitioner’s property is described on the 2008-2009 and 2009-
2010 assessment rolls established by the Town for the purposes of establishing the tax rates
for the Town of Whitestown, County of Oneida and Oriskany Central School District as:
Parcel No. 290.000-2-21.
Property Description: 5950 Airport Road, Whitestown
Assessment: $8,485,000.00; and
WHEREAS, in connection with the aforementioned proceedings, the Town retained
the services of Donato Real Estate Appraisal & Consulting which provided information
concerning the valuation of the petitioner’s property in anticipation of preparing a trial
ready appraisal, if necessary; and
WHEREAS, the petitioner’s attorneys have submitted portions of the appraisal which
they obtained for the purposes of a hearing with respect to the petitions above described, for
review and analysis by the Town; and
WHEREAS, extensive negotiations have been undertaken by and between the
parties through their attorneys, including numerous pre-trial conferences before the
Hon. John W. Grow, which has resulted in a proposed settlement by the terms of which
the assessment on the petitioner’s property would be reduced from $8,485,000.00 to
$7,095,600.00 for the 2008-2009 tax year and to $6,852,600.00 for the 2009-2010
tax year; and
WHEREAS, based upon the Town’s equalization rate, among other reasons, in the
opinion of the Town Attorney and Assessor, the proposed settlement is in the best interests of
the Town, and further, the attorneys for the School District have similarly recommended the
proposed settlement to its Board of Education, which will avoid the time and expense associated
with further and protracted litigation concerning this matter, including the expense associated
with the preparation of a formal trial ready appraisal which, pursuant to Court Order must be
prepared and exchanged on or before August 15, 2011; and
WHEREAS, based on the recommendation of its Town Attorney and Assessor, the Town
Board is of the opinion that Court approval pursuant to Section 68 of the Town Law of the
settlement proposal set forth above is in the best interests of the Town;
NOW, THEREFORE BE IT:
RESOLVED, that the Town Supervisor and/or Town Attorney be and they are hereby
authorized to petition the Supreme Court, State of New York, Oneida County, for approval
of said Court to settle the proceedings brought by the petitioner challenging its assessment
for the tax years 2008-2009 (Index No. 08-0730) and 2009-2010 (Index No. 09-1986)
so as to include a reduction in the assessment on the petitioner’s property for the years
challenged as follows:
Tax Year Current Assessment Stipulated Reduced Stipulated Reduced
Fair Market Value Assessed Value
2008-2009 $8,485,000.00 $9,720,000.00 $7,095,600.00
2009-2010 $8,485,000.00 $9,720,000.00 $6,852,600.00
with refunds resulting therefrom to be paid within sixty (60) days without interest accruing
thereon; and be it further
RESOLVED, that the Town Supervisor and/or Town Attorney and/or Town Assessor
be authorized to execute any and all documents, including a Settlement Stipulation, to
effectuate the intent of this resolution and the settlement of the petitioner’s Article 7
proceedings referenced above.
Role call vote
        Councilman Copperwheat                  Aye
        Councilman Sullivan                     Aye
        Councilman Barry                        Abstained
        Councilman Ciancaglini                  Aye
        Supervisor Gibbs                        Aye
Motion carried.

Upon the motion of Councilman Copperwheat, seconded by Councilman Sullivan,
WHEREAS, the Town of Whitestown received two grants from NYS through Assemblywoman
RoAnn Destitio’s office for the construction of sidewalks within the town from 2007-2008 and
WHEREAS, both sidewalks installed with these grant funds were done with labor supplied by
the town highway department and with equipment installed by the town highway department and
WHEREAS, the costs to install these sections of sidewalk with town forces and equipment were
charged against the grant funds and to date no reimbursement of funds has been made to the
highway fund,
THEREFORE BE IT RESOLVED, that Capital Project Number H24 containing a fund balance
of $41,112.38 be closed and all funds transferred to the townwide highway fund account DA
5031 to reimburse such funds for expenses incurred for this project.
Resolution to authorize the Supervisor to amend the 2011 budget to increase revenue account
DA5031 (Interfund Transer) and appropriation account DA5130.2 (Equipment/Capital Outlay) in
the amount of $41,112.38
Role call vote
        Councilman Copperwheat                    Aye
        Councilman Sullivan                       Aye
        Councilman Barry                          Aye
        Councilman Ciancaglini                    Aye
        Supervisor Gibbs                          Aye
Motion carried.


The Town Supervisor opened Public Comment at 8:20 p.m.
Upon the motion of Councilman Copperwheat, seconded by Councilman Ciancaglini, Public
Comment closed at 8:21 p.m.
Role call vote
        Councilman Copperwheat              Aye
        Councilman Sullivan                 Aye
        Councilman Barry                    Aye
        Councilman Ciancaglini              Aye
        Supervisor Gibbs                    Aye
Motion carried.

NEW BUSINESS
Upon the motion of Councilman Copperwheat, seconded by Councilman Sullivan, it is
RESOLVED, to appoint Michael Ciancaglini as Liaison for the Fire Contract and Kevin Barry to
act as alternate Liaison.
Role call vote
         Councilman Copperwheat             Aye
         Councilman Sullivan                Aye
         Councilman Barry                   Abstained
         Councilman Ciancaglini             Abstained
         Supervisor Gibbs                   Aye
Motion carried.

Upon the motion of Councilman Sullivan, seconded by Councilman Ciancaglini,
Dated: May 4, 2011
Adopted: May ___, 2011
RESOLUTION
WHEREAS, the Village of Whitesboro is in need of accounting and payroll support
services; and
WHEREAS, the Director of Finance and Personnel for the Town of Whitestown by
extending her work day, at the direction of the Town Board is able to provide the services
needed by the Village; and
WHEREAS, Section 119-o (2) (h) of the General Municipal Law provides that a
Municipal Cooperation Agreement entered into pursuant to Article 5-G of the General
Municipal Law may relate to:
“Custody by the fiscal officer of one participant of any or all monies
made available for expenditure for the joint service . . . and
authorization to such fiscal officer to make payments on audit of the
auditing official or body of the participating corporation or district
of which he is the fiscal officer.”
and
WHEREAS, an inter municipal agreement has been prepared by the Village Attorney
and reviewed by the Town Attorney, by the terms of which the Town will provide accounting
and payroll services and will be compensated by the Village at an hourly rate of Forty-Nine
Dollars and Fifty Cents ($49.50), payable by voucher, for a term that shall extend on a
month to month basis; and
WHEREAS, the Town Board is of the opinion that it would be in the best interests
of the Town to execute a Municipal Cooperation Agreement with the Village by the terms
of which the Town, through its Director of Finance & Personnel who will be compensated
at her normal hourly rate or wage, would provide financial services to the Village including
payroll, payment of bills, accounting reports and other similar services;
NOW, THEREFORE BE IT:
RESOLVED, that the Town Supervisor be and he is hereby authorized to execute
an Inter Municipal Agreement on behalf of the Town of Whitestown with the Village of
Whitesboro by the terms of which the Town will provide financial services to the Village,
including payroll, payment of bills, accounting, reports and similar services at an hourly
rate of Forty-Nine Dollars and Fifty Cents ($49.50) on a month to month basis; and be it
further
RESOLVED, that the Town’s Director of Finance & Personnel be and she is hereby
authorized to expend those additional hours necessary to provide such services to the
Village and to be compensated at her current hourly rate and/or wage in connection therewith.
Role call vote
        Councilman Copperwheat                   Aye
        Councilman Sullivan                      Aye
        Councilman Barry                         Aye
        Councilman Ciancaglini                   Aye
        Supervisor Gibbs                         Aye
Motion carried.

Upon the motion of Councilman Ciancaglini, seconded by Councilman Barry, the Board entered
into Executive Session to discuss a personnel issue as it pertains to a specific individual. Nancy
Hartman and Bill Schmitt were invited in.
Role call vote
        Councilman Copperwheat                   Aye
        Councilman Sullivan                      Aye
        Councilman Barry                         Aye
        Councilman Ciancaglini                   Aye
        Supervisor Gibbs                         Aye
Motion carried.

Upon the motion of Councilman Copperwheat, seconded by Councilman Sullivan, the Board
came out of Executive Session at 9:25 p.m.
Role call vote
        Councilman Copperwheat              Aye
        Councilman Sullivan                 Aye
        Councilman Barry                    Aye
        Councilman Ciancaglini              Aye
       Supervisor Gibbs                       Aye
Motion carried.

Upon the motion of Councilman Ciancaglini, seconded by Councilman Barry, to be consistant
with Union UFCW contract, RESOLVED, to award 2% pay increase to Jack DelMonte,
retroactive to date of contract.
Role call vote
         Councilman Copperwheat               Aye
         Councilman Sullivan                  Aye
         Councilman Barry                     Aye
         Councilman Ciancaglini               Aye
         Supervisor Gibbs                     Aye
Motion carried

With there being no further business to come before the Board, upon the motion of Councilman
Barry, seconded by Councilman Ciancaglini, the Town Board Regular Meeting adjourned at 9:30
p.m.
Role call vote
        Councilman Copperwheat                  Aye
        Councilman Sullivan                     Aye
        Councilman Barry                        Aye
        Councilman Ciancaglini                  Aye
        Supervisor Gibbs                        Aye
Motion carried

Respectfully submitted,


Mary E. Finegan
Town Clerk
8539 Clark Mills Road
Whitesboro, NY 13492
Phone: 315-736-4224
Fax: 315-736-9651

								
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