Slide 1 - King County

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 An Overview of King County Elections Processes
          Observer Training Guidelines
    King County Records, Elections and Licensing Services Division
                       Dean Logan, Director

                          October 2005
       Facts about King County Elections
 1 million plus active registered voters     Six working locations
 2,573 voting precincts                         • Admin Building – 5th Floor
                                                 • Admin Building – 2nd Floor
 527 polling locations                          • Mail Ballot Operations Satellite
 583,765 permanent absentee voters              • Temporary Elections Annex
                                                 • Election Distribution Center
 6,400 military and overseas ballots            • Bank of America Tower – 20th Floor
issued to more than 64 countries                 • Seeking additional leased space
 4,150 out-of-state ballots issued           Multiple external review processes
 Multiple ballot formats required              • Independent Elections Task Force
    • Regular ballots                           • Citizens’ Election Oversight
    • Chinese-language ballots                  Committee
    • Provisional ballots                       • Independent Council Audit
    • Chinese-language provisional ballots      • Outside Personnel Investigator
    • Absentee ballots
                                              Average six elections per year
    • Chinese-language absentee ballots
                      Management & Organization
                                                                        REALS Division Director

                                          Assistant Division Director

                                                                                                                           Finance, Human Resources
                      Quality Assurance Team                            Superintendent of Elections
                                                                                                                              and Communications

 Tabulation System                             Technical Services                                      Administrative Support
Election Management
Technology Projects
     Web Master                        Geographical Information Services

                        Election Operations                             Ballot Processing & Delivery                            Voter Services

                                                                                                                                    Voter Registration
                  Candidate Filing                                                                                               Records Maintenance
                                                                     Absentee Ballot Insertion
             Minority Language Program                                                                                    including: New Voter Registrations,
                                                                    Election Distribution Center                        Cancellations, Name/Address Changes;
               Training & Recruitment
                                                                          Poll Site Leases                               Absentee Ballot Request Processing;
                    Poll Workers                                                                                             Provisional Ballot Processing
                                                                      Ballot Layout & Printing
                     Canvassing                                                                                                Petition/Initiative Checking
                                                                     Logic & Accuracy Testing
                  Troubleshooters                                                                                                     Phone Bank &
                                                                                                                                    Customer Service

    We value all members of our organization for all are
    equally important.
                   Election Operations
SERVICE OVERVIEW:                    LOCATION(S):
• Candidate Filing                   King County Administration Building
• Minority Language Program          500 4th Avenue, #553
• Poll Worker Recruitment and        Seattle, WA 98104
• Canvassing                         HOURS OF OPERATION:
• Troubleshooting                    8:30 a.m. – 4:30 p.m.
• Election Day Support (Help Desk)   CONTACT INFORMATION:
                                     Julie Moore
                                     Assistant Superintendent
                                     (206) 296-1565
     Mail Ballot Processing and Delivery
• Absentee Ballot Processing     Mail Ballot Operations Satellite (MBOS)
• Election Distribution Center   3901 1st Avenue South
• Poll Site Leasing              Seattle, WA 98104
• Ballot Layout and Printing
• Logic and Accuracy Testing     Elections Distribution Center (EDC)
• Ballot Tabulation              1215 East Fir Street
                                 Seattle, WA 98122
Garth Fell
Assistant Superintendent         HOURS OF OPERATION:
(206) 205-1015                   8:30 a.m. – 4:30 p.m.
                        Voter Services
SERVICE OVERVIEW:                    LOCATION(S):
• Voter Registration records         King County Administration Building
  processing and maintenance;
                                     500 4th Avenue, #553
• Absentee Ballot Request
                                     Seattle, WA 98104
• Provisional Ballot processing      HOURS OF OPERATION:
• Petition/Initiative Checking       8:30 a.m. – 4:30 p.m.
• Election Customer Service
                                     CONTACT INFORMATION:
• Staffing 296-VOTE
                                     Anne Bruskland
• Opening/distribution on incoming
                                     Acting Assistant Superintendent
  Election mail
                                     (206) 205-7362
            Temporary Elections Annex
SERVICE OVERVIEW:                    LOCATION(S):
• Absentee Ballot Processing         Temporary Elections Annex
• Canvassing                         9010 E. Marginal Way S.
• Election Day Support (Help Desk)   Tukwila, WA 98108

                                     HOURS OF OPERATION:
CONTACT INFORMATION:                 8:30 a.m. – 4:30 p.m.
Garth Fell
Assistant Superintendent
(206) 205-1015
                       Observer Overview
The requirement for official observers of the election process is grounded in
state law.

King County Elections strives to conduct elections as expeditiously and
impartially as possible. Towards that end, all activities will be conducted as open
and visible as possible to all concerned.

While the vote itself is secret, the process of conducting an Election is not.

Observers have the right to witness all aspects of the Election process.

Observers play a key role in ensuring the electoral process is transparent and
           Types of Observers
Public Observers

Party Observers

Media Observers

Poll Watchers
                 Types of Observers

Public Observers
  The general public may observe the election process and will
  be permitted to do so provided there is room for the person to
  observe the process and it does not unduly interfere with the
  election process.
                  Types of Observers

Party Observers (paid & volunteer)
   Person(s) nominated by the chair of the King County major
   political party central committees or designees to observe the
   election process through the assignment to a particular function
   in the election process.
                  Types of Observers

Media Observers
People who represent accredited news media, both print, audio and
                   Types of Observers

Poll Watchers
Anyone may watch and observe the voting process during voting
hours and while the polls are being closed. Poll watchers and
observers are asked to check-in with the Inspector upon arrival at a
polling location.

Official Poll Watchers must be designated by a campaign director
and authorized by the King County Records, Elections, and
Licensing Services, (REALS) Director.
             General Observer Guidelines
 The observer has the right to observe all aspects of the Election process.
As an observer, you are permitted to observe:

         Candidate filing                     Ballot duplication
         Ballot printing                      Ballot tabulation
         Ballot assembly                      Storage of ballots
         Logic & Accuracy testing             Provisional ballot processing
         Signature verification               Ballot opening & inspection
         Ballot reconciliation                Canvass Board proceedings
      Rules for Public Election Observing
By law, observers may not touch ballots, ballot containers, or vote tallying
equipment. Please remember this while observing election activities.
As an observer, you are expected to remain objective and independent from
King County Elections. Please refrain from any actions which may jeopardize this
status or appear as a conflict of interest.
Due to time constraints and the critical nature of our job, we cannot allow
workers to be disrupted. Please help us maintain a work environment free of
distractions so that everyone can concentrate on their current task. This does not
include speaking to members of the Election Supervisory team or the
Staff/Observer Liaison – part of their job is to answer your questions.
King County Elections’ officials will make every effort to be hospitable to
observers and assist you in understanding the operations you are observing.
Open food and beverage containers are prohibited in the observation areas.
Video taping and use of cellular phones or other wireless communication is
                    (Reference: King County Elections, Policies and Procedures ELE 9-40 (DP) 6.7)
        King County Records, Elections, and Licensing Services Division, Department of Executive Services
                  Public Observer Process
Checking In:
 Check-in with Election Staff at your assigned site and sign Check-in Log.
 Read, sign and date the provided copy of “Affidavit of Acknowledgement,
  Rules for Public Observers” form.
 Wear the “Observer” badge at all times, while observing.
 Follow Rules for Public Observing at all times.

 Assigned election staff will provide an overview of the process you are
 When possible, a chair will be provided for observers if they intend to observe
 more than 30 minutes to an hour.

Checking Out:
 Check-out and return badge at check-in area at end of your observation
    Hand-outs and additional materials

• 2005 General Election Observer Opportunities

• Rules For Public Election Observing

• Affidavit of Acknowledgement

• An Observers Guide- Washington State Elections
                    Observer Q & A
• Thank you for being part of the election process in King

• Questions?

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