Transcript of the Asbestos Awareness - Annual Presentation

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Asbestos Awareness – Annual Presentation
INSTRUCTIONS:

The Asbestos Awareness presentation is an educational tool to assist Building Managers to
educate and inform staff, P&C and volunteers.

Building Managers are to;

   1. Ensure that all staff (permanent and casual) attend an asbestos awareness session
      each year and maintain attendance registers where facilities are known to have
      assumed and/or confirmed ACM
   2. Present the asbestos awareness presentation annually to the P&C executive and active
      members as part of a P&C meeting where facilities are known to have assumed and/or
      confirmed ACM. Attendance registers are to be maintained

The Asbestos Awareness presentation is available in the following formats:

        1. Asbestos Awareness vodcast – available from the OneChannel On-Demand
           programs

        2. Asbestos Awareness PowerPoint – slide set available from the ‘Staff – Training &
           Information’ page located on the ‘Asbestos Management’ website.

                 Please print and use the Transcripts (presenter notes) of the Asbestos
                  Awareness – Annual Staff Presentation to guide you with delivering the key
                  messages.

SLIDE 1: Asbestos Awareness – Annual Presentation Staff
TRANSCRIPT:

Welcome to this Asbestos Awareness presentation.

The presentation outlines important information about:

   o asbestos-containing material, or ACM for short;

   o how we can prevent asbestos-related incidents; and

   o How we can respond to situations to manage ACMs effectively, safely and within
     departmental policy and requirements.

This presentation is to be undertaken by all staff as part of their induction, and annually
thereafter, as a way of keeping this important safety issue in mind.
It is also designed to be delivered by the Building Manager to Parents and Citizens executive
and other active members, so they are aware of their responsibilities around ACM.

SLIDE 2: Purpose of this Briefing
TRANSCRIPT:

The purpose of this presentation is to create greater awareness around Asbestos Management
and the responsibilities of all staff and P&C members for dealing with asbestos-related issues.

This will be a general overview, so if you have been delegated specific roles around Asbestos
Management, then you will also need to complete the detailed 4 hour Asbestos Management
training.

It is your responsibility to be aware of your role and the department’s processes in relation to
the management of asbestos.

SLIDE 3: Agenda
TRANSCRIPT:

This presentation will address the following topics;
   o What is Asbestos
   o The department’s Asbestos Management Policy and Asbestos Management Plan
   o Key Responsibilities of staff working within department owned facilities
   o Work Area Access Permits – what they are and how to implement them for all facilities
     related work
   o Site Identification requirements for Contractors and Service Providers
   o Where to locate additional information and resources

SLIDE 4: What is Asbestos
TRANSCRIPT:

Asbestos is a common term, used to describe a naturally occurring fibrous material.
It was used extensively by Australian industry in a wide range of products, manufactured
between the 1940’s to the 1980’s.
Asbestos was used for its:
       o Durability;
       o Fire resistance; and
       o Excellent thermal insulating properties.
It was sometimes added into other materials to enhance their performance.
Materials or products that contain some type of asbestos are referred to as Asbestos-
Containing Material or ACM.
You can see some examples of ACM here in the roof, insulation, guttering and asbestos-
cement sheets.
Other products that can also contain asbestos include:
      o the backing of vinyl sheeting,
      o adhesives;
      o vinyl tiles; and
      o Sprayed coatings.
There are many more products that could be defined as ACM.
In Australia, the manufacture and importation of most products containing asbestos was
phased out in the 1980s.
A nationwide ban, on importing and using all forms of asbestos, took effect on 31 December,
2003.
The ban does not cover asbestos materials or products, already in use at the time the ban was
implemented.
Buildings or other structures built up to 2003 are assumed to have been constructed, using
products and materials that may contain asbestos – unless confirmed otherwise by sample
testing or through visual inspection.

SLIDE 5: Chief Health Advisor on Asbestos
TRANSCRIPT:

Dr Keith Adam is a consultant to a number of organisations regarding asbestos-related
matters.

He advises the department specifically, in relation to health matters on asbestos in department
owned facilities.

He has also been practicing as a specialist in occupational medicine for over 20 years.

You will be watching 1 of 4 vodcasts produced by Dr Keith Adam, called Asbestos in Schools,
which is designed to give you some valuable information.

The other 3 vodcasts, available from the department’s Asbestos Management website, include:

   o What is Asbestos?

   o Health Effects

   o What can we do following exposure?

SLIDE 6: ‘Asbestos in Schools’ Vodcast
Instructions:

Dr Keith Adam’s vodcast ‘Asbestos in Schools’ will play automatically when the slide
transitions.

Alternatively, access the vodcast from:
   o Dr Keith Adam’s page from the ‘Asbestos Management in department owned facilities’
       website.

SLIDE 7: Asbestos Management Policy & Procedures
Transcript:

This section is a general overview of the department’s:

   o Policy for the Management of Asbestos-Containing Material in DETE Facilities, and

   o The Asbestos Management Plan for DETE Facilities.

Both of these documents are available from the ‘Asbestos Management in department owned
facilities’ Website.

SLIDE 8: Policy
Transcript:

The ‘Policy for the Management of Asbestos-Containing Material in DETE Facilities’ outlines
key information relating to the management of ACM in all department owned facilities.

The policy document contains:

   o Links to relevant legislation and policy dealing with asbestos management

   o The department’s Statement of Intent - identifying how they will measure and ensure
     that ACM is managed within the legislative guidelines

   o An overview of the responsibilities of departmental employees in the management of
     asbestos

It is important that you read this document in full.

The application of this policy is articulated in the Asbestos Management Plan (AMP), which will
be, discussed shortly.

Therefore, the Policy MUST ALWAYS be used in conjunction with the Asbestos Management
Plan.

To provide further rigour for the management of asbestos-containing materials, the department
has established the following committees and roles.

   o Asbestos Expert Advisory Panel

   o Asbestos Stakeholders Reference Panel

   o Chief Safety Advisor on Asbestos

   o Chief Health Advisor on Asbestos

SLIDE 9: Plan
Transcript:
The Asbestos Management Plan details the procedures for the management of asbestos in
department owned facilities.

It includes tools like flow charts:

   o for the management of incidents involving assumed or confirmed ACMs

   o As well as procedures to ensure legislative compliance around the ongoing
     management of ACMs.

Some of the Critical sections covered in the AMP are:

   o Responsibilities and roles, specific to the management of ACMs within department
     owned facilities.

   o The Built Environment Materials Information Register (BEMIR) – which is the online
     environmental management system

   o Asbestos Registers – what they are and how to read them.

   o Work Area Access Permit (WAAP) Process – details when they are required and the
     work flow required, to manage a WAAP to closure.

   o Incident Management Reporting – how to report an incident within required timelines.

Remember, the Asbestos Management Plan must be used in conjunction with the policy.

SLIDE 10: Website
Transcript:

All staff must read the policy in full, as well as sections of the Asbestos Management Plan that
are relevant to your role.
To locate the documents, navigate to the website via the OnePortal Quick links ‘Asbestos
Management’ and select the Policy & Procedures link in the navigation bar.
This policy must be implemented within all department owned facilities including:
   o Schools;
   o Early Childhood Education & Care Centres;
   o Environmental Education Centres;
   o Training Institutes; and
   o All Regional and Central Offices.


The policy must be adhered to by:
   o All departmental staff;
   o Parents & Citizens Associations (P&C) and volunteers;
   o All Service Providers including QBuild; and
   o Department engaged contractors and service providers.
SLIDE 11: Roles
Transcript:

Different stakeholders have responsibilities around the management of asbestos within
department owned facilities.
The Asbestos Management Plan identifies these roles and their responsibilities.
Please ensure that you read in full, the sections that relate to your role.
Building Managers at a department workplace may include:
   o At Schools, the Principal or Executive Principal
   o At Training Institutes, the Institute Director or Chief Executive Officer
   o At Early Childhood Education and Care (ECEC), the Centre Director; and
   o At Regional Offices, the Office Manager.

Building Managers can provide formal delegations to the Nominated Officer to undertake their
roles in relation to asbestos management.
Remember, the Nominated Officer’s role can only be delegated to a classified officer position
of A03 or above.
Take a moment to review this list.

SLIDE 12: Responsibilities – Department Staff
Transcript:

All department staff are required to:
    o Adhere to policies and procedures for the management of asbestos.

    o Not undertake any work without proper approval from the Building Manager via a WAAP.

    o undertake this presentation on an annual basis

    o Inform a member of your Asbestos Management Team, (for example your Building
        Manager, Nominated Officer or Administrative Officer) of any disturbance or concerns
        with any building materials.

This could include but is not limited to things like:
    o holes or damaged wall or ceiling sheeting;

    o deterioration of paintwork or floor coverings; and

    o Damage resulting from erosion, weather or normal use.

Staff must not allow maintenance or construction work to be undertaken in the presence or
vicinity of staff, students or visitors.
Remember, if you see any damage or disturbance to any of the facilities, you need to report it
so it can be managed in line with the policy and associated guidelines.

SLIDE 13: Responsibilities – Parents & Citizens Members/Volunteers
Transcript:

All P&C members and volunteers at a department owned facility have a responsibility to
adhere to the department’s asbestos management policy and procedures.
They are not to undertake any work on assumed or confirmed ACM.
The P&C must have written approval from the Building Manager before they undertake work or
engage service providers to do work, no matter how minor.
This approval is obtained via a Work Area Access Permit (WAAP) prior to the commencement
of the work.
If P&C members or volunteers identify or cause damage during the work they are undertaking,
they must notify the Building Manager or Nominated Officer immediately.

SLIDE 14: Asbestos Management Team
Transcript:

The Asbestos Management Team are key personnel at your facility that have primary
responsibilities for the management of all building-related work.

They are required to undertake the Asbestos Management Training program to ensure that all
facilities related works and asbestos-related issues are managed in line with the policy and
associated guidelines.

You can identify your Asbestos Management Team, or AMT, by locating the completed form,
displayed in a clearly visible location in your staff room.

Remember, it is your responsibility to report any damage or disturbance of ACM or other
Building material to a member of your AMT.

SLIDE 15: BEMIR
TRANSCRIPT:

The Built Environment Materials Information Register, or BEMIR is an electronic environmental
management system used by government agencies
Each department owned facility has access to this electronic register to support their
management of all building and maintenance related work.
Three critical components include:
      o The Asbestos Register
      o Work Area Access Permits (WAAPs); and
      o Incident Management Reporting
The Asbestos Register has been created, to capture data identifying:
      o the confirmed presence, non-presence or assumed location of ACM within
        department owned facilities; and
      o The assessed physical state of ACM.
The asbestos register is a useful guide but may not have all ACM listed.
If you cannot clearly identify if there is ACM, then you are required to assume that ACM is
present and respond accordingly.

SLIDE 16: WAAPs
TRANSCRIPT:

A Work Area Access Permit, or WAAP, is a permit to work – It is a written and signed
authorisation, granting conditional access to a specific work area within a facility, for the
purposes of carrying out building-related work.

The Building Manager or Nominated Officers are required to:

    o create and authorise WAAPs; and

    o Close each WAAP at the completion of the work.

The service provider who is completing or coordinating the work at the facility will be issued a
copy of the WAAP which they and their employees/ subcontractors must sign.
The WAAP provides service providers with:

    o the timeframes, conditions and work to be undertaken within guidelines and using safe
       work practices; and

    o An asbestos register for viewing by all employees and subcontractors.

If you are responsible for creating WAAPs in BEMIR, you need to undertake the “Asbestos
Management” training that includes training on BEMIR.
If you require information about the “Asbestos Management” training, then please contact your
Regional or Training Facilities Manager.

SLIDE 17: Issuing WAAPs
TRANSCRIPT:

A WAAP must be issued for all:
   o Maintenance;
   o Installation;
   o Refurbishment; and
   o Construction related works of any description, whether the work has the potential to
       disturb ACM or Not.

WAAPs are to be prepared:
    o Electronically in BEMIR by the Building Manager or Nominated Officer; and
    o Prior to the service provider’s arrival on site where possible.
Service providers must provide advanced notice prior to their arrival to undertake planned
work.
WAAPs are not required to be issued prior to the commencement of emergent, out of hours
work.

Examples of works that do not require a WAAP include:
   o Day to day gardening
   o General cleaning in the facility
   o Servicing of office equipment like printers, photocopiers and computers
   o Laundry services
   o General waste removal by a local council to the tip

SLIDE 18: WAAPs
TRANSCRIPT:

If a Service Provider comes on site, and there is no approved Work Area Access Permit,
(except for emergent out of hours work) then they are not permitted, to start any work on the
facility.


So, No WAAP approved - No work started.

SLIDE 19: Site Identification Badges
TRANSCRIPT:

It is important that all Service providers and their subcontractors are issued with a Site
Identification Badge when undertaking work in department owned facilities.
It ensures that staff are aware that the person wearing the badge:
   o is approved to be on site;
   o is approved to undertake the work on site;
   o is easily identifiable for all Work Health & Safety concerns such as an emergency
       evacuation

These badges must be issued locally by your school or workplace and must be provided at the
time the WAAP is issued to the service provider.
At the completion of the work, service providers must return:

   o Site identification badges; and

   o The completed WAAP, to allow for an inspection of the area before reuse.

SLIDE 20: Summary
TRANSCRIPT:

The following 4 key messages clearly summarise the responsibilities of all department staff and
the required procedures to support effective asbestos management in department owned
facilities.
No WAAP - No work! No Way!
   o Remember - BEMIR Work Area Access Permits or WAAPs are a "permit to work".
   o Service providers must possess a current WAAP before commencement of
      any building-related work at the facility.

Clear out before building-related work starts
   o No students or staff are to be in the area or room while any building-related work or
      sampling is taking place.
   o Asbestos removal work must take place outside of operational hours.

Be asbestos aware, act with care
   o Only external service providers are to undertake building-related work with assumed or
      confirmed asbestos-containing material.
   o Departmental staff are not to undertake building-related work with assumed or
      confirmed asbestos-containing material.
   o Know your asbestos management team and report any damage, incidents or concerns.

Let the professionals take care of the clean
   o External service providers are responsible for cleaning up after their own building-
      related work.
   o Where an asbestos incident including accidental damage has occurred, QBuild (or their
      nominated contractor) must undertake the repairs and clean.

SLIDE 21: Resources
TRANSCRIPT:

For more information, access the Asbestos Management website via the OnePortal Quick links
to locate:
   o The Asbestos Management Policy;
   o The Asbestos Management Plan;
   o Dr Keith Adam’s Vodcasts; and
   o Forms and templates to support department owned facilities to meet requirements.

Remember to read the Asbestos Management policy and the parts of the Asbestos
Management Plan that are relevant to your role.

If you have access to BEMIR then you can also view the Parsons Brinckerhoff vodcasts that
cover a variety of Asbestos-related topics.

To view these vodcasts log into BEMIR then locate the Asbestos Awareness/Training link from
the navigation bar.
Remember Asbestos Management is the responsibility of all people within your facility.

By keeping in mind the key messages from this presentation, you will be supporting the
effective management of asbestos-related matters at your location.

Thank you for being involved in this asbestos awareness presentation and I’ll hand back to
your Building Manager.

				
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