Proposal Training
Proposal Basics, Tips & Tricks June 29, 2009
Proposal Basics
Proposal Types
New Renewal Continuation Revision Resubmission Preliminary
Common Pre-Award Terms
Facilities & Administrative Costs (F&A) Indirect Costs (IDC) Direct Costs Request for Proposal (RFP) Program Announcement (PA) Solicitation
Required Internal Documents
Proposal Submission Form (PSF)
◦ ◦ ◦ ◦ ◦ ◦ ◦ Sponsor vs. Prime Sponsor Notice of Opportunity Funding Opportunity Number Credit Split Yes/No Questions Special Review Others Tab
Required Internal Documents
PSF Academic Approvals Coeus budget pages Form 32 (if applicable) Authorization from subcontractors (if applicable) Final technical documents submitted to sponsor
Special Items of Interest
Non-faculty PI Cost Share Commitments Subcontractors and/or Consultants International Sponsors Foreign Travel Conflict of Interest Subcontracting Plans F&A waivers Proposal Notifications
Person Months
How do you calculate person months? Conversion of percentage of effort to person months is straight-forward. To calculate person months, multiply the percentage of your effort associated with the project times the number of months of your appointment. For example: 25% of a 9 month academic year appointment equals 2.25 (AY) person months (9 x .25= 2.25) 10% of a 12 month calendar appointment equals 1.2 (CY) person months (12 x .10 = 1.2) 35% of a 3 month summer term appointment equals 1.05 (SM) person months (3 x .35= 1.05) Another example: If the regular pay schedule of an institution is a 9 month academic year and the PI will devote 9 months at 30% time/effort and 3 months summer term at 30% time/effort to the project, then 2.7 academic months and .9 summer months should be listed in the academic and summer term blocks of the application (9 x 30% = 2.7 person months; 3 x 30%= .9)
Grad Fee Remits & Insurance
Where to place costs within sponsor budget Fee remissions are NOT the equivalent of tuition Remits & Insurance for partial grad effort
Questions on the basics?
FASTLANE
FastLane Tips & Tricks
Proposal ID & PIN Releasing to SRO Budgeting correctly within Fastlane Adding Co-PIs Adding Senior Personnel Biosketch Current & Pending NSF person month rule
Grants.gov
Getting Started
www.grants.gov Finding the Adobe package Version Control Downloading an expired package Completing the Adobe package University Information: http://www.purdue.edu/sps/proposals /universityinfo.html
Grants.gov Tips & Tricks
Correct version of Adobe Attachments – pdf unless otherwise stated in the guidelines Naming convention of attachments Save often Deciding which budget to use (NIH only) Emailing to Pre-Award
Top 5 Errors – Grants.gov
Missing Attachments/Attachments not in correct format. Invalid/Inconsistent/Missing Data Application business requirements not met Budget miscalculations e-RA Commons user profile errors
Additional Tips & Tricks
Coeus Tips & Tricks: http://www.purdue.edu/coeus/guide/ modules/propdev/tips/ coeushelp@purdue.edu Proposal Types: http://www.purdue.edu/coeus/guide/ modules/propdev/coredata/main/prop osaltypes.html Utilize your Pre-Award staff. We are here to support YOU!
Questions?