RESHS01_Accident_Reporting 20121112 - RGFL by yantingting

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									                                                       REOURCES DIRECTORATE
                                                   EMERGENCY AND SAFETY TEAM
                                                       MANAGEMENT STANDARD




            Accident Reporting Procedure




Author:         Approved by:   Issue reference &   Reviewed:       Page:
                               number:
Jean Townsley   Neil Perry     RESHS01 issue 2     November 2012   0
                                                        REOURCES DIRECTORATE
                                                    EMERGENCY AND SAFETY TEAM
                                                        MANAGEMENT STANDARD



1. Introduction

This procedure must be followed to assist the Council in fulfilling its
legal responsibility in the reporting of injuries, diseases and dangerous
occurrences.

The objectives of the accident reporting procedure are to:

   prevent a re occurrence;
   achieve the best use of preventative resources;
   meet legal requirements through reports to the Health and Safety
    Executive;
   provide a written record.

Each employee has a legal duty to assist the Council to fulfil its legal duties
under the HASAW Act 1974 and the Reporting of Injuries, Diseases and
Dangerous Occurrences Regulations 1995. All accidents should be reported.

2. Definitions

"Accident" means any unplanned occurrence or event that may or may not
involve injury to people or damage to plant, buildings and equipment.

This definition also includes acts of non-consensual violence done to a person
at work. However, do not use the Accident Report Form for incidents of
violence. If you are verbally abused, threatened or physically assaulted
during the course of your work, complete the Violence to Staff Incident Report
Form. A Major Injury or incapacity for work for more than three days caused
by an act of violence must be reported to the Emergency and Safety Section.

"Major injury" see appendix 1

"Dangerous occurrence" see appendix 2

"Incapacity for work" means either absence from work as a result of injury at
work or, if an employee reports for work but is unable to carry out his/her
normal duties.

"Reportable diseases" see appendix 3.

3. Reporting an accident

Accident reports must be completed on the same day as the incident. If
this is not possible the report must be completed on the next working day.
Were employees are unable to access the online Accident Report form
this should be completed on their behalf by their Line Manager.

Author:          Approved by:   Issue reference &   Reviewed:       Page:
                                number:
Jean Townsley    Neil Perry     RESHS01 issue 2     November 2012   1
                                                          REOURCES DIRECTORATE
                                                      EMERGENCY AND SAFETY TEAM
                                                          MANAGEMENT STANDARD




Employee action
(note any additional instructions your service may have issued)

1.        If you are involved in an accident during the course of your employment
          you must report this to your immediate manager or supervisor on the
          same day.

2.        Complete parts 1 and 2 of the Accident Report Form, your line
          manager needs to complete parts 3 and 4. Please provide a full
          description of where and how the accident happened. This must be
          emailed to your manager or supervisor so that they can complete the
          investigation and email it to healthandsafety@rotherham.gov.uk . The
          Accident Report Form and Pupil Report Form can be found by
          following the link below (on the right hand side of the page):

          http://intranet.rotherhamconnect.com/C15/Health%20and%20Safety/de
          fault.aspx

3.        If you are unable to complete the form yourself a representative, for
          example your trade union representative or fellow employee, may act
          for you.

Management action
(note any additional instructions your service may have issued)

A.         RMBC employees and trainees

1.        Complete part 4 (Investigation) of the form with as much detail as you
          can. (Remember this is a legal document).

3.        If the employee, or his/her representative, is unable to complete parts 1
          and 2 of the form you should complete the whole form.

4.        When the form is complete email a copy to the Emergency and Safety
          Team, this can be emailed to healthandsafety@rotherham.gov.uk

5.        If the accident caused a death or "Major injury" (see appendix 1)
          notify the Emergency and Safety Team immediately by telephone
          on 01709 823720,


6.        If the accident was a "Dangerous occurrence" (see Appendix 2)
          notify the Emergency and Safety Team immediately by telephone
          on 01709 823720.

7.        If an employee is incapacitated for work for more than seven days
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                                                          REOURCES DIRECTORATE
                                                      EMERGENCY AND SAFETY TEAM
                                                          MANAGEMENT STANDARD

          notify the Emergency and Safety Team on the seventh day. The
          day of the accident is not counted, but Saturdays, Sundays and Bank
          Holidays are included even if the employee normally works Monday to
          Friday.

B.        People who are not RMBC employees or trainees

          (for example the general public, clients, visitors, pupils the self-
          employed who are working in RMBC premises)

1.        Complete the whole form with as much detail as you can In the case of
          pupils the pupil/young person accident form should be completed.
          (Insert link to pupil form)

2.        When the form is complete email to the Emergency and Safety Team.
          (please ensure only one copy is emailed do not follow up with a
          hard copy)

3.        If the injured person is taken from the site of the accident to
          hospital for treatment in respect of that injury notify the
          Emergency and Safety Team immediately by telephone on 01709
          823720.

4. Investigating an accident

The first priority is to ensure that any injured person receives first aid, and is
referred to their doctor or hospital if appropriate. If necessary an ambulance
must be called.

A prompt investigation of any accident is likely to be more accurate and
revealing than one conducted later and must be conducted by the manager or
supervisor and may need assistance from the Emergency and Safety Team
particularly if it is a RIDDOR reportable accident.

The investigation should be concerned with obtaining and verifying the facts,
as far as possible, to establish the cause and not with finding out who was to
blame.

The investigation should focus on how the accident happened and whether, or
not, current practices are considered sufficient to control the risk of accidents.

          Are risk assessments in place?

          Are premises, equipment and materials safe for the intended activities?

          What level of supervision is appropriate?

          Do employees or others require particular skills or competencies?
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Jean Townsley      Neil Perry     RESHS01 issue 2      November 2012     3
                                                       REOURCES DIRECTORATE
                                                   EMERGENCY AND SAFETY TEAM
                                                       MANAGEMENT STANDARD



What instructions and advice are given?

Serious accidents and injuries will be investigated by the Emergency and
Safety Team and may involve the Health and Safety Executive.

The Emergency and Safety Team should be contacted if further advice is
required in any particular case.

5. Claims

Any correspondence received by departments in respect of injury, loss or
accident claims should be referred, unacknowledged, to the Insurance Officer,
Corporate Financial Services.

6. Data protection

Any copies retained on site must be securely retained in accordance with the
Information Security Policy.

7. Reporting a case of disease

A case of occupationally related disease involving an employee must be
reported using the Accident Report Form. A disease is reportable only if a
written diagnosis has been received from a doctor, for example on a medical
certificate, and the employee's current job involves activities specified in the
Regulations.

A list of examples of reportable diseases related to work is shown in appendix
3.

In any case the advice of the Emergency and Safety Team must be sought.




Author:         Approved by:   Issue reference &   Reviewed:        Page:
                               number:
Jean Townsley   Neil Perry     RESHS01 issue 2     November 2012    4
                                                          REOURCES DIRECTORATE
                                                      EMERGENCY AND SAFETY TEAM
                                                          MANAGEMENT STANDARD

Appendix 1 Major injuries and conditions

1.        Any fracture, other than to the fingers, thumbs or toes.

2.        Any amputation.

3.        Dislocation of the shoulder, hip, knee or spine.

4.        Loss of sight (whether temporary or permanent).

5.        A chemical or hot metal burn to the eye or a penetrating injury to the
          eye.

6.        Any injury resulting from an electric shock or electrical burn (including
          any electrical burn caused by arcing or arcing products) leading to
          unconsciousness or requiring resuscitation or admittance to hospital for
          more than 24 hours.

7.        Any other injury:
          (a) leading to hypothermia, heat-induced illness or to unconsciousness;
          (b) requiring resuscitation; or
          (c) requiring admittance to hospital for more than 24 hours.

8.        Loss of consciousness caused by asphyxia or by exposure to a harmful
          substance or biological agent.

9.        Either of the following conditions which result from the absorption of
          any substance by inhalation, ingestion or through the skin:
          (a) acute illness requiring medical treatment; or
          (b) loss of consciousness.

10.       Acute illness requiring medical treatment where there is reason to
          believe that this resulted from exposure to a biological agent or its
          toxins or infected material.




Author:            Approved by:   Issue reference &   Reviewed:        Page:
                                  number:
Jean Townsley      Neil Perry     RESHS01 issue 2     November 2012    5
                                                         REOURCES DIRECTORATE
                                                     EMERGENCY AND SAFETY TEAM
                                                         MANAGEMENT STANDARD

Appendix 2 List of dangerous occurrences

1. Lifting machinery, etc.

The collapse of, the overturning of, or the failure of any load bearing part of:-

          (a)   any lift or hoist;
          (b)   crane or derrick;
          (c)   mobile powered access platform;
          (d)   access cradle or window-cleaning cradle;
          (e)   excavator;
          (f)   pile-driving frame or rig having an overall height, when
                operating, of more than 7 metres; or
          (g)   fork lift truck.

2. Pressure systems

The failure of any closed vessel (including a boiler or boiler tube) or of any
associated pipework, in which the internal pressure was above or below
atmospheric pressure, where the failure has the potential to cause the death
of any person.

3. Electrical short circuit

Electrical short circuit or overload attended by fire or explosion which results
in the stoppage of the plant involved for more than 24 hours or which has the
potential to cause the death of any person.

4. Biological agents

Any incident or incident which resulted or could have resulted in the release or
escape of a biological agent likely to cause severe human infection or illness.

5. Breathing apparatus

(1) Any incident in which breathing apparatus malfunctions:

(a) while in use, or

(b) during testing immediately prior to use in such a way that had the
malfunction                   occurred while the apparatus was in use it would
have posed a danger to the health or safety of the user.

(2) This paragraph shall not apply to breathing apparatus while it is being
maintained or tested as part of a routine maintenance procedure.




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Jean Townsley     Neil Perry     RESHS01 issue 2     November 2012   6
                                                       REOURCES DIRECTORATE
                                                   EMERGENCY AND SAFETY TEAM
                                                       MANAGEMENT STANDARD

6. Collapse of scaffolding

The complete or partial collapse of-

(a) any scaffold which is-
(i) more than 5 metres in height which results in a substantial part of the
scaffold falling or overturning; or

(ii) erected over or adjacent to water in circumstances such that there would
be a risk of drowning to a person falling from the scaffold into the water; or

(b) the suspension arrangements (including any outrigger) of any slung or
suspended scaffold which causes a working platform or cradle to fall.

7. Fairground equipment

The following incidents on fairground equipment in use or under test-

(a) the failure of any load-bearing part;

(b) the failure of any part designed to support or restrain passengers; or

(c) the derailment or the unintended collision of cars or trains.

8. Collapse of building or structure

Any unintended collapse or partial collapse of -

(a) any building or structure (whether above or below ground) under
construction, reconstruction, alteration or demolition which involves a fall of
more than 5 tonnes of material;

(b) any floor or wall of any building (whether above or below ground) used as
a place of work; or

(c) any false-work.

9. Explosion or fire

An explosion or fire occurring in any plant or premises which results in the
stoppage of that plant or as the case may be the suspension of normal work in
those premises for more than 24 hours, where the explosion or fire was due to
the ignition of any material.




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                                                        REOURCES DIRECTORATE
                                                    EMERGENCY AND SAFETY TEAM
                                                        MANAGEMENT STANDARD

10. Escape of flammable substances

(1) The sudden, uncontrolled release:

(a) inside a building -

(i) of 100 kilograms or more of a flammable liquid;

(ii) of 10 kilograms or more of a flammable liquid at a temperature above its
normal boiling point; or

(iii) of 10 kilograms or more of a flammable gas; or

(b) in the open air, of 500 kilograms or more of any of the substances referred
to in sub-paragraph (a) above.

(2) In this paragraph, "flammable liquid" and "flammable gas" mean
respectively a liquid and a gas so classified in accordance with regulation
5(2), (3) or (5) of the Chemicals (Hazard Information and Packaging for
Supply) Regulations 1994.

11. Escape of substances

The incidental release or escape of any substance in a quantity sufficient to
cause the death, major injury or any other damage to the health of any
person.




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                                                        REOURCES DIRECTORATE
                                                    EMERGENCY AND SAFETY TEAM
                                                        MANAGEMENT STANDARD

Appendix 3 Reportable diseases

Note that this list is not exhaustive.

Conditions due to physical agents and the physical demands of work

1. Cramp of the hand or forearm due to repetitive movements

2. Subcutaneous cellulitis of the hand (beat hand).

3. Bursitis or subcutaneous cellulitis arising at or about the knee due to severe
or prolonged external friction or pressure at or about the knee (beat knee).

4. Bursitis or subcutaneous cellulitis arising at or about the elbow due to
severe or prolonged external friction or pressure at or about the elbow (beat
elbow).

5. Traumatic inflammation of the tendons of the hand or forearm or of the
associated tendon sheaths.

6. Carpal tunnel syndrome.

7. Hand-arm vibration syndrome.

Infections due to biological agents

8. Hepatitis.

9. Legionellosis.

10. Leptospirosis.

11. Lyme Disease.

12. Q fever.

13. Tetanus.

14. Tuberculosis.

Conditions due to substances

15. Folliculitis, acne or skin cancer from work involving mineral oil, tar or pitch.

16. Asbestosis, mesothelioma, lung cancer from working or handling
    asbestos.


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                                number:
Jean Townsley   Neil Perry      RESHS01 issue 2     November 2012     9
                                                       REOURCES DIRECTORATE
                                                   EMERGENCY AND SAFETY TEAM
                                                       MANAGEMENT STANDARD

17. Occupational asthma from work involving isocyanates, fumes or dust from
   hardening agents, wood dust and any other sensitising agent in particular
   bearing the warning "may cause sensitisation by inhalation".

18. Occupational dermatitis from work involving cement, plaster or concrete,
   epoxy resins, disinfectants, strong acids and alkalis, soaps and detergents
   any other irritant or sensitising agent in particular bearing the warning
   "may cause sensitisation by skin contact" or "irritating to the skin".




Author:         Approved by:   Issue reference &   Reviewed:       Page:
                               number:
Jean Townsley   Neil Perry     RESHS01 issue 2     November 2012   10
                                                                REOURCES DIRECTORATE
                                                            EMERGENCY AND SAFETY TEAM
                                                                MANAGEMENT STANDARD


                              Summary guide to the accident reporting procedure

                                                  Accident




                                             Did the accident                  Did the accident involve a
                                                                    No
                                             involve an employee               member of the public, client,
                                             or trainee?                       visitor, etc

                                                            Yes                            Yes



                                             Was the accident
                 No                          due to a Dangerous
                                             Occurrence?




                                                             Yes



Did the accident cause a       Yes       Notify the Emergency and Safety Section
Major Injury, Fatality, or               immediately by telephone on 01709 823720 and
was the person taken                     complete the Accident Report form as soon as
directly to hospital?                    possible.
                                         Please remember this is a legal requirement.

                 No




    Did the accident            Yes        Complete the Accident Report form as soon as possible and
    cause absence or                       email to healthandsafety@rotherham.gov.uk
    incapacity for work
    for more than                          Notify the Emergency and Safety Section on the 4th day of absence
    seven days?                            or incapacity, by telephone on 01709 823720.
                                           Please remember this is a legal requirement.

                 No



     Complete the
     Accident Report
     form as soon as
     possible and
     email to
     healthandsafety
     @rotherham.gov.
     uk

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     Jean Townsley       Neil Perry     RESHS01 issue 2     November 2012       11

								
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