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2011 -2012 Bedford PTG Executive Board 0ctober 19, 2011 at 9:00 a.m. Attendees Adrienne Allen (Co-President), Missy Joyce (Co-President), Karen Joyce (VP, Publicity), Andrea Gately (VP, Fundraising), Kim Ahnen (Secretary), Michael Fournier (Administrative Liaison), Terry Wolf (School Board Liaison), Deb Delahunty (BHS Liaison), Lynne Natale (RAL Liaison), Stacy Norris (McKelvie Liaison), Lisa Nash (PWS Liaison), Brittany Casey (Memorial Liaison), Dina DeLisle (RBS Liaison) Absent Leslie Froio (Treasurer), Julie Muir (O.R.K.), Pamm Hughes (O.R.K.), 1. Welcome & Introductions 2. Old Business & Approval of Last Meeting’s Minutes - Approved 3. President’s Topics o Committees Wellness – We did not get a great response for people wanting to be on the wellness committee. Meetings will be one Thursday a month from 3:30 -4:45, meetings are at the SAU building. This would be a two-year commitment. School Calendar – PTG recommends two members and two members come from the community. Charge for the committee is to explore options for a school year calendar that the district could implement that would maintain learning as a priority for students. The committee will also submit a final written report to the Bedford School Board no later than Monday, January 23, 2012, that includes, at a minimum, the following: a. A review of the NH state regulations/laws that guide school year calendars. b. A review of viable school year calendar options highlighting the pros and cons of each. c. A list of district policies/procedures that would need revision and/or need to be added to facilitate implementation, if appropriate. PTG recommends Kim Kearns and Allison Michaud as the representatives to the committee. Focus Groups – MEM – went well, good representation, very thankful to administration for being thorough; RBS – asked a lot of questions, good process, very thorough, very supportive; PWS – Oct. 26; MCK – Oct. 27 o Fit Kids Program – is an interactive, 7 week, health awareness program. It targets the ages of 9-10 and is designed to teach children in the classroom about the importance of personal health, physical fitness and the benefits of good nutrition. The cost to cover all 4th graders is approximately 2,300.00. Could this be ORK money, AIR money or priorities money? Action Item – Dina DeLisle – Contact Dr. Chuck to ask if he could implement the program at all three schools if we came up with money for the supplies. o Minutes distribution Who is on it? Why? Who can get it & when? The minutes are just for the PTG executive board until approved. Once it is approved it will be posted on the PTG website and available to the public. o Membership update – Membership dues are up from last year o Coordinator Meetings – We will be setting up soon to get feedback, liaisons will be included on the list. 4. Publicity Topics o Facebook – Not a lot of activity – please go to facebook and post information about events. 5. School Board Report – School Board Forum will be on November 10, 2011 at 10:30 at the library. PTG will sponsor coffee, this is open to the community. No set agenda just an opportunity to ask questions. The IB program as well as SAT test scores, and paying for high school basketball games are some topics that might be discussed. 6. Fundraising Topics o Gift Wrap - Our Meadow Farms Gift Wrap and More drive ended on 10/4/2011. Estimated sales were $42,750. This is an estimated profit of $18,000. Sales were down approximately $9,150 from 2010. Profit will be down approximately $5,000. However, our budget for profit was $20,000, so a $2000 difference from actuals. We can still order on-line with Meadow Farms until 12/31. Publicizing this on our websites may be a way to help increase sales/profits. Action Item – Karen Joyce – Put on Facebook and Website that online ordering is available until 12/31. o Gift Cards - Gift card fundraiser begins on 10/21 -- this Friday. Again, two deadlines for orders, 11/4 for pre-Thanksgiving and 12/9 for pre-Hanukkah, Christmas delivery. Tami Bohan is the District Chair for the Gift Cards. Need Sandwich Boards for the advertisement at the BHS driveway. Would like to print 2 posters for the sandwich boards if possible to advertise this sale. Gift cards will be picked up at a central location. o Ski & Skate - Ski and Skate sale is Nov 18 and 19. o Action Item – Liaisons – Have volunteer coordinators send list of volunteers for each event to the district coordinator. o Hannaford only allows schools to be at one of their stores on the Hannaford Helps Tower. RBS, RAL and BHS are on Jenkins road, MEM, PWS and McK are at S. River Road. o Barnes and Noble – We did get the list of volunteers from all of the schools and will ask from that list if anyone wants to be the coordinator. 7. Treasurer Topics o Budget – see attached 8. Liaison Reports BHS – Membership Current: 101 student memberships and 29 faculty Mrs. Benware’s advisory is winner of the PTG membership contest. Their breakfast is scheduled for the 25th of October Coffee with the Principal is October 18, 2011 at 7 pm. Bill has an open agenda for discussion – issues or concerns with the opening of school. BHS Conferences are November 7 – 10. PTG is having dinner for the teachers on the 8th and 9th. Parent volunteers will be providing the food. Gift card fundraiser starts the 21st. Discussion on how to have more advertising – perhaps BCTV? Is this already being used? We will have a gift card table out during the week of conferences to promote the gift cards. Coke rewards containers for bottle caps have been placed next to the vending machines in the school. Artist in residence went very well. Driftwood sculptures can be seen outside of the high school. RAL – No report MCK – NECAP testing has just finished McKelvie teachers will have several sessions to work with a writing consultant this year. The first of those sessions begins this week Mr. Fournier has requested that the PTG help to identify a parent to manage lost and found items at McKelvie - items should be organized and displayed before conferences with the remaining items donated before the Thanksgiving Holiday. The same should occur before February Break, April Break and the end of the school year. upcoming events: 10-21 Gift Card Kick Off 10-27 Move-A Thon 10-27 Parent Focus Group with Tim Mayes (reagarding algorythm for selecting/approving educational materials) 11-7 Parent Teacher conferences begin RBS – -Riddle Brook will be hosting a Father/Daughter dance on February 17, 2012 and a Mother/Son Dance on May 4, 2012. Tickets will be sold and all proceeds will go towards a future replacement of the playgrounds climbing structure(s). -RBS Garden update: Landscaping was to begin Monday 10/3 to lay groundwork. Larger scale work will begin after NECAP’s. Everything, with the exception of bulbs should be completed this fall. There will be a dedication of the garden with stepping stones at some point in the spring. We are looking into grant proposals for this project as well. -Wee Deliver (inter-school postal service) will launch in October. Third and fourth graders will deliver the mail. -Aine Phillips Memorial at RBS: Will be scheduled after school, one day in November, near her birthday. -RBS Clothing Sale: October 10-21. -Food drive to benefit the New Horizons Food Pantry being held 11/1-11/18. -Coat drive being held 10/24-12/16 -Pete Gustafson from the SEE Science Center will be visiting all 3rd grade classrooms to present his Solids, Liquids and Gases program, coinciding with the states of matter curriculum (11/4). -End of October: 3rd Grade Field Trips to Mount Kearsage -10/26th: Kevin Skarupa (WMUR Meteorologist) to present to Grade 4 -10/28th: Grade 4 – Bay Colony Educators presentation -November: First Grade Field Trips to Beaver Brook -Molly McCarthy is seeking financial support from PTG to continue having Dr. Chuck from Granite State FitKids come to the fourth grades to present his seven week wellness education program. MEM – No report PWS – We held our first ever NECAP pep rally. It was a huge success. Students in grades K-2 led cheers, sang songs and gave speeches to 3rd & 4th grade test takers. “Do your best on the test” was the theme. The testing atmosphere was very positive this year. Three BHS seniors (Lauren Angelini, Emma Kokkinos, Michelle Robinson) will be continuing the K-Kids (Kiwanis) program that was started last year. This is a service based leadership program led by students. Students will get to choose charities and projects that they would like to participate in or raise funds to support. Ken Williams oversees this program. Robyn Clark and Cheryl Daley have been continuing to speak to all classrooms about the schools positive behavior program. This includes topics such as Kelso choice and how to handle bullying. October 25: PWS will receive it's 20th consecutive Blue Ribbon Award for excellence in volunteering. October 26: PWS will be hosting a Book Selection Process Focus Group led by Tim Mayes and Chip McGee, at 10 a.m. in Room #20. October 27: Emergency Drill – Playground evacuation October 31: Annual Halloween parade around the building, families are encouraged to attend. Grades 1-4 @ 1:30, Morning K @ 10:30 November 4: Mystery Theater fundraiser at Manchester Country Club. $160/table or $25/pp. Music, light food, silent auction, cash bar, mystery! Contact Lisa for tickets & info. 9. ORK Updates Elementary – 1.The Bay Colony Educators will be visiting all three elementary schools on Friday, October 28th to present their living Colonial history presentation to our 4th graders. Times will be: Memorial School 8:00 - 8:15am Set up in cafeteria 8:15 - 9:15 Presentation 9:15 - 9:30 clean up Peter Woodbury School 9:45 - 10:00 Set up in library 10:00 - 11:00 Presentation 11:00 - 11:15 clean up Riddle Brook School 12:45 - 1:00 Set up in upstairs Room 216/218 1:00 - 2:00 Presentation 2:00 - 2:15 clean up 2. Pete Gustafson, from the SEE Science Center, will visit all of our 3rd graders to present his Solids, Liquids and Gases program which coincides beautifully with the 3rd grade States of Matter curriculum. His schedule will be: Memorial School - Tuesday November 1st - In Cafeteria 8:30 9:30 Riddle Brook School - Friday, November 4th - In Room 216/218 8:30 9:45 12:05 Peter Woodbury School - Thursday, November 10th - Room 20 12:30 1:15 3. The fabulous Abenaki Storytellers will make their way into our schools again this fall to enrich our 3rd graders' Native American Unit. I'm working with teachers now to ascertain when the best time/dates for them to come will be. They not only tell awesome Native American stories, but while the stories are being told, Rick Hunt creates an elaborate mural that each school gets to keep. I've attached a few pictures below so you can see how intricate his work is. Really awesome! 4. Programs to be scheduled for rest of the school year: Audubon Animals in Winter - 2nd graders Tanglewood Marionettes - 1st graders Eyes on Owls - 4th graders Spain Brothers/John Farrell - all school events Audubon Rocks & Minerals - 2nd graders Live Animal Traveling Zoo - 1st graders Middle/Upper - McKelvie: Three programs scheduled so far. Anti Bullying was school wide. The other two are for 6th grade language arts. McKelvie still has a nice chunk of budget left. Lurgio: Two programs scheduled thus far. Grapes of Math will be coming up and is a big presentation during the day and at night for the community. This program should be great and taking a large chunk of the budget. BHS: Poetry Out Loud is in the works. It is a program where teachers are trained and includes a poetry competition for students. Is going to be rolled out in humanities classes and Bill Hagen forsees it growing each year. It is an investment in a long standing program. (Cost is one time cost. Waiting for all paperwork on cost.) Sounds terrific. 10. Upcoming Dates a. State of the District with Tim Mayes – November 3rd b. Gift Cards – first order due – November 4th c. Frozen Food & Gift Card pick-up – November 15 & 16 d. November e-board meeting – November 16th e. Ski & Skate Sale – November 19th 11. Action Items Action Item Responsible Person Status Create a PTG Tree Display – showing Missy Joyce Open coordinators and who to contact for questions and volunteer opportunities. Investigate ordering in bulk for events Adrienne Allen Open that take place at more than one school. Continue to research viability of online ? Open sign-ups. Continue to research polling questions Karen Joyce Open on PTG publicity materials. Contact Dr. Chuck to ask if he could Dina DeLisle Open implement the Granite State FitKids program at all three schools if we came up with money for the supplies. Put on Facebook and Website that Karen Joyce Open online ordering for giftwrap is available until 12/31. Have volunteer coordinators send list of Liaisons Open volunteers for each event to the district coordinator.