COVER LETTERS
ELEMENTS: Paragraph 1: Why are you writing _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
Paragraph 2: Describe the company _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
Paragraph 3: Describe your experience _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
Paragraph 4: How can you be contacted? _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
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SAMPLE COVER LETTERS
Sample Broadcast Letter
Ms. Sandra Phillips Director, Syndication Overseas Television Corporation 555 Fourth Avenue New York, NewYork 10011
Dear Ms. Phillips: As executive secretary to the Vice President of Syndication at Universal Studios, I have more than eight years of experience in office management, syndicated television sales/distribution, statistical reports, contracts, word processing and general secretarial procedures. My accomplishments include: • Maintained reports and tracked sales on twelve first-run programs in nationwide distribution. • Acted as liaison with executives and staff at all levels of television stations. • Coordinated sales contract preparation from initial sale to final acceptance. I am relocating to the New York area this year and am looking for a position that would provide me with an opportunity to expand my experience in the field of syndication. I am aware of the fine reputation your organization has in the international market and would appreciate an opportunity to discuss my future plans with you. I will be in New York later this month, and I will call you to see if there is a convenient time that we might meet. Sincerely, Janice Broadman Enclosure
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Sample to Search Firm
Heading Name Title Company Address
Dear Sir/Madam: Enclosed is a copy of my resume for your review against current client assignments. I seek a position as a controller or vice president of finance with a small to medium-sized company. My background includes fifteen years of financial experience, eleven of which have been in the retail industry and four in public accounting. I have a B.S. degree in Accounting from Brooklyn College. Should you be recruiting for a financial executive in the $45,000-50,000 salary range, please contact me. I would appreciate the opportunity of a personal interview to relate specific experiences that fit your needs. Sincerely yours,
Elias Smith 3437 Northwest Seattle, Washington 98122 (602)323-6711
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Sample Broadcast Letter
Heading: Name Title Company Address Dear _______ I have 18 years of profit-and-loss management experience in high-technology industries and an M.S. in engineering. My successful record in general management in line positions includes extensive experience in the mechanical, hydraulic, and electronic industries and recognized accomplishments in all disciplines of a production business, including turnarounds, start-ups, mergers, acquisitions, and foreign sales agreements. As a group vice president with responsibility for seven divisions, I restructured the group to meet corporate objectives by doubling size and profits of one division by negotiating a unique sales/marketing agreement with a Japanese company, phasing out a division in a dying market without a loss and selling one at a substantial profit, and establishing a new division that grew to $3.5 M in three years. As a division manager, I increased profits of a $30M electronic components division from $3M to $4M within one year after taking charge, doubled the size of a military-oriented electromechanical division in four years by penetrating selected industrial markets with new products, and established manufacturing facilities in Puerto Rico for tax-free advantages and in Mexico for labor-cost advantages. I have devised numerous innovative management techniques that have contributed to the above accomplishments. The following examples are applicable to most production businesses: development of a formula whereby sales personnel earn incentive compensation by maximizing profits rather than volume; installation of a unique “operatorinvolved” performance reporting system that improved production performance by 15 percent; evolution of a comprehensive managers’ quarterly performance review outline that has uncovered potential problems, improved performance to plan, and eliminated communications problems; compilation of a definitive paper outlining the management do’s and don’ts necessary to achieve maximum return from acquisitions. I would appreciate the opportunity to discuss the advantages of these management concepts as they apply to your operations. I can be reached at (714)233-1214 or (213)9799120 during the upcoming week. If this is inconvenient for you, I will call you before the end of the month to arrange for an appointment. Yours truly,
Sam Alterdice
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