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Marketing Policy Tabling Request Form CampusDish

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Marketing Policy Tabling Request Form CampusDish Powered By Docstoc
					                                Tabling /Marketing Policy
                                 Leo O’Donovan Dining Hall

Effective:   This policy is in effect as of September 1, 2009.

Intent:      The intent of this policy is to ensure that all tabling/marketing and alike, are reviewed and
             approved to protect Leo O’Donovan Dining Hall from efforts that may conflict with the general
             student population, the University and maintain the integrity of the Dining Hall.
             This policy is also designed to help student organizations employ a variety of marketing methods
             to best promote events and initiatives in a fair and consistent manner.

Policy:      Students, groups and organizations tabling/marketing inside, or within a 20 foot radius outside of
             Leo O’Donovan Dining Hall, must have access to benefits through an advisory board or
             department with the University. Inherent in submitting an application is an agreement to abide
             by all relevant University policies including but not limited to the Speech and Expression policy,
             Amplified Sound policy and others. Requests must be made at least two weeks in advance, or may
             be declined automatically.

             Tabling (sitting/standing by a table) or verbally campaigning inside Leo O’Donovan Dining Hall
             is prohibited unless the intent is directly related to a Georgetown Dining or Auxiliary Services
             initiative; Georgetown Dining reserves the right to confirm or deny a request. Tabling outside
             within 20 feet of Leo O’Donovan Dining Hall must be requested by following the approval process
             below. Requestors are responsible for supplying and removing their own table and chairs and
             must not block any building or road egress.

             Tables may be requested and reserved through the Special Events Department. These requests
             must be submitted three business days in advance; there is a fee for table and chair rental.
             *Please note: tables may not be removed from other university spaces, including but not limited
             to McShain Lounge. Failure to comply with this policy may result in sanctions against the
             organization and/or the individual(s) responsible.

             Marketing with the usage of posters, flyers, handouts and tabletents (advertisements placed on
             the dining tables) must be requested by following the approval process below, and may be
             displayed for a maximum of two (2) weeks. If approved, one poster may be placed in the foyer of
             the Dining Hall or upper level area directly past the cashier stands. Easels needed must be
             provided by the requestor. Approved tabletents must be displayed and taken down within two
             (2) weeks by the requestor; Dining Hall staff reserve the right to remove tabletents if they become
             soiled/damaged. Reoccurring tabling/marketing requests must be identified as such on the
             Tabling/ Marketing Form; failure to do so may result in denied access.

Approval:     Complete the Tabling/Marketing Form:
             - Submit to each of the following departments:
                     1) The Center for Student Programs
                        elc7@georgetown.edu (or by mail to 316 Leavey Center)
                     2) Auxiliary Services
                        Auxiliary@Georgetown.edu (or by mail to Auxiliary Services, Darnall Hall M-31)
             - Email subject line: “Request for tabling/marketing”
             - Include a copy of any marketing materials being used

             Approval for tabling and marketing in the Dining Hall is granted by both The Center for
             Student Programs and Auxiliary Services. Auxiliary Services will verify requestor’s affiliation
             with University through The Center for Student Programs, and work with Georgetown Dining to
             approve or deny the request based on the criteria above. If approved, the requestor will be put in
             contact with a Georgetown Dining manager to coordinate the implementation of the request.
                                          Tabling/Marketing Form
                                          Leo O’Donovan Dining Hall

This form is designed to collect data pertaining to your request for access inside and within a 20 foot radius of Leo
O’Donovan Dining Hall. This form does not automatically grant approval, and must be submitted at least two (2)
weeks before the event. For more information, please see The Tabling/Marketing Policy.

Today’s Date:

Requestor Name:                                                Organization or Department:

Requestor GU Email:                                            Phone:

Date(s) of Request:                                            Time/ Meal Period:

Please Check Request:
A copy of any marketing materials being used must be emailed to Auxiliary@Georgetown.edu,
or mailed to Auxiliary Services, Darnall Hall M-31 with form submission.

  Tabling within 20 feet of Leo’s (sitting/standing by a table)
Table/chairs must be provided by requestor
Tabling Location:
Requestor must provide a written description as to location and source of table(s)

  Tabling Inside Leo’s
Accepted only if directly affiliated with a Georgetown Dining initiative

  Tabletents (advertisements placed on dining tables)
Must be displayed and taken down by the requestor within a maximum of two (2) weeks; Dining Hall staff reserve
the right to remove tabletents if they become soiled/damaged

   Poster/ Signs / Banners
If needed, easels must be provided by requestor and may be present for a maximum of two (2) weeks

  Flyers/ Paper Handouts
Requestor must provide a copy of the flyer handout with this application

  Give-a-ways/ Sales/ Sampling
Requestor must provide description of sampling/give-a-ways

  Audio/ Visual Communications
Requestor must provide a copy of the CD, DVD, or other communication being used

  Other- Please describe:

Description and Intent of Request:

				
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