State of North Dakota IT Functional Consolidation Project Status Report – June 18, 2003
www.nd.gov/itd/consolidation
For period: June 9 – 17, 2003
Submitted by: Jennifer Kunz Date Prepared: June 18, 2003 The purpose of the IT Functional Consolidation Project is to consolidate certain technology Project services and realize cost savings, according to legislation passed in the 2003 Legislative Purpose: Session. Report Purpose: To Communicate: An overall status of the project A summary of accomplishments and upcoming activities A summary of the current issues (items needing decisions/resolutions)
Overall Project Status
Agency Planning Meetings were held with all 15 agencies listed in HB 1505, and technical follow-up meetings have been scheduled. Over the next two weeks, various project teams will meet with the agencies to better understand the systems and services impacted. The project implementation plan will be complete the week of June 30, 2003, and will include: - A project schedule; - Processes for how the systems/services, human resources, and financial issues will be resolved; - Recommendations for how ITD will assume services from agencies; and - Recommendations for the number of FTEs to be transferred and exempted. The plan will be approved by the Project Executive Committee and submitted to the Governor.
Key Accomplishments:
Project Mgmt. / Administrative Agency Planning Meetings with the 15 agencies listed in HB 1505 were organized and held during the time frame of June 6 - 16, 2003. An overview of the proposed processes for systems/services, human resources, and financial issues will be resolved was given, agencies expressed their concerns and questions, and questions were asked by the project team about agency systems, services, and employees. A Project Status Report was completed on June 9 and posted to the web site. Status Reports will be completed weekly. An update on the project was provided to the Legislative Interim IT Committee on June 17, 2003. An update will be provided to the IT Advisory Committee on June 18, 2003. The implementation project plan is being drafted, which includes a project schedule that is also being detailed on a daily basis. Systems and Services Subproject The Systems and Services Lead team met on June 16. Team leads met on June 17 to identify what teams should participate in the ITD technical interviews. Jeff Carr has compiled the technical interview questionnaire and distributed it to the team for review.
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Lynette Goroski, project manager for the Computer Systems Division, is in the process of scheduling the technical interview meetings with the agencies; the target date to complete the initial 15 technical interviews is 6/27/03. Each agency technical interview will have a follow-up debriefing where information is summarized and recommendations are drafted for the implementation project plan and management's review. The support sub-team is being formed to identify existing processes, gather agency input, and develop recommendations for new support processes and associated staffing and service levels. Recommendations are being prepared to enhance existing storage and backup systems in response to anticipated demand.
Financial Subproject Lori Laschkewitsch and the Financial Team have developed a process for resolving financial questions and issues. The team will finish up this process by the end of June. Human Resources Subproject Ardy Pfaff and the Human Resources Team have developed a process for human resource-related steps and issues. After each agency planning meeting during June 6-16, Ardy Pfaff followed-up with each agency and requested PIQ’s and position descriptions for known positions to be affected, and offered assistance. Communications Subproject A Communications Team meeting will be held the week of June 16, 2003. Consolidation Lunch Update meetings are open to all interested parties and are held from 12:00-1:00 every Thursday in the Red River Room. The project manager and/or at least one other project lead will be present.
Project Issues:
See Project Question/Issue Log
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