English Learner Advisory Committee _ELAC_ - the Pajaro Valley

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English Learner Advisory Committee _ELAC_ - the Pajaro Valley Powered By Docstoc
					                  English Learner Advisory
                         Committee
                                  ELAC

 Department of
  Educational            Membership Training
 Programs and
English Learner
   Services




                    Pajaro Valley Unified School District
  10/14/10

                                                            1
“Mutual respect and collaboration is the
             expectation”

To demonstrate respect and courtesy we agree to:
-Arrive on time
-Have one person speak at a time
-Express disagreements with ideas, not with people

To build cooperation we agree to:
- Participate
- Learn from the questions and answers

To promote understanding we agree to:
- Ask for clarification
- Be willing to trust




                                                     2
              Agenda
1. Welcome & Presenters Introductions
2. Community Builder- Activity
3. DELAC and ELAC
4. How to form ELAC
5. Required Tasks
6. Advice/Recommendation
7. Evaluation and Closure


                                        3
GETTING TO KNOW
ONE ANTOHER


                     Turn to another person
                     Introduce yourself to one
                      another,
                           Say your name
                           School
                           Number of children you have
                            and grade level(s)




  TOGETHER WE CAN


                                                 4
                               D.E.L.A.C
            District English Learner Advisory Committee

                                                 ELAC
                                                          ELAC
•Every school ELAC sends a               ELAC
parent representative to                                             ELAC
                                ELAC
DELAC
•7 required tasks
•Offers advise to the School
Board                            ELAC                                 ELAC

•Is an avenue of
communication between                           DELAC
schools and the district                                             ELAC
                                  ELAC
•Meets monthly   (4th
Tuesday)                                 ELAC                 ELAC
                                                 ELAC
•Everyone is welcome to
attend


                                                          5
          E.L.A.C (English Learner Advisory Committee)
             Comité Consultivo para Aprendices del Inglés

                                                                  Members are elected
                                                                  by other EL parents




•Every school with 21 or
more students acquiring                Who receives the
English as a second                recommendations/advice?
language
                                                                Other parents, staff and
•5 Required Tasks
                                                                community members may
•Offers advice on the                                           be on ELAC
required tasks
•Is an avenue to develop
parent leadership skills
•Meets frequently                                            School Site
                           School Principal                  Council SSC
•Everyone is welcome to    and staff
attend




                                          DELAC Committee
Legal References
 Education   Code Section 62002.5

 Title   5 CCR, Section 4312

 Each school with 21 or more students
 learning English (EL) must establish a school-
 level advisory committee




                                          7
Federal Law
 U.S.   Constitution:
  Fourteenth  Amendment
  Forbids states to deny any person the
   equal protection of the law.
 Brown    vs. Board of Education (1953)
  US Supreme Court
  Equal Protection
  Doctrine of “separate but equal” not
   permitted in public education

                                     8
Federal Law
 Civil   Rights Act (1964)
     Title VI
     Prohibits discrimination on the basis of students’
      language minority status.
 Lau   vs. Nichols (1974)
     US Supreme Court
     Classes taught in English and which provide no
      assistance in learning English deny English
      learners an equal opportunity
     District must provide assistance if more than 25
      students of a given language background are
      enrolled
                                                  9
  ELAC- when and how?


                                                                                                  E
                                                                                                  L
                                    EL parents elect
                                      EL parents to
Each school with                        form the                           The elected and
                                       committee                               trained
  21 or more EL                                        The committee
                   Initial School                                            committee



                                                                                                  A
  students must                          Elected       receives district
      form a        Site Meeting                                           determines how
                                       committee           training
functioning ELAC                                                              ELAC will
                                    elects the DELAC                          function
                                     representative
                                      and alternate



                                                                                                  C

                                                                                             10
 How will ELAC function at
 your school?
 Your committee will choose one of
 the following 3 options:
           SOLO

Advises & assists on ELAC
tasks                                COMBINED
Elects the DELAC
representative                Receiving group is trained
Establishes ELAC calendar    and accepts/rejects the
                              combination                            DELEGATE
All EL Parents are invited   Elects the DELAC
                              representative                Receiving group is trained and
& welcome to attend
Completes ELAC election      Advises & assists on ELAC    accepts/rejects the delegation
                              tasks                         • If accepted ELAC is
process every year
                              All EL Parents are invited   dissolved
                              & welcome to attend           Elects the DELAC
                              Completes ELAC election      representative
                              process every year            2 year delegation




                                                                         11
If delegation is
chosen…
ELAC has been elected
ELAC received training
ELAC chooses one of the 3 options


     If ELAC recommends delegation
         Check the membership composition of the other group
             The school may designate an existing school level advisory committee, or subcommittee of such
              advisory committee to fulfill the legal responsibilities of ELAC, if the advisory body constitute at least
              the same percentage of the committee membership as their children represent of the student body.
              (EC 52176[b])

 1.   Receiving group is trained about ELAC and understands responsibility
 2.   Receiving group accepts or rejects the delegation
         If accepted the receiving group programs the required ELAC task into their
          agenda (minutes must be submitted to Categorical & English Learners Services
          Department)
           Elects DELAC representative and alternate

         If rejected the elected ELAC must assume responsibility of completion of the
          required tasks


                                                                                                          12
Documenting the Process




                          13
ELAC Required Tasks                                                        Who is ELAC?

1.   Advises the principal
                                                                       Members are elected
     and staff on the
                                                                       by other EL parents
     school’s program for
     English learners.
2.   Advises the school
     site council (SSC) on                Who receives the
     the development of               recommendations/advice?
     the School Plan
3.    Assists in the
     development of the
     site Needs                                                       Other parents, staff and
     Assessment                                                       community members may
                                                                      be on ELAC
4.    Assists in the
     development of the
     site Annual language
     census (R-30 LC
     Report)                                                 School Site
                              School Principal
                                                             Council SSC
                              and staff
5.    Assists in the
     development of the
     site’s efforts to make
     parents aware of the
     importance of regular
     school attendance
                                           DELAC Committee
   Documentation must
  demonstrate that ELAC
members actively advise on
 the legally required topics
  ELAC Reccomendation Form:
 Use it to present advice or
  recommendations regarding the legal
  tasks
 Can also be used to present any advise
  offered by ELAC




                                  16
PARA/TO:                             ELAC Topic:
 Concilio Escolar/SSC                Single Plan (SPSA)
Director y Personal Escolar/        R-30 Language Census
 Principal and Staff                 Needs Assessment
                                     Student Attendance
                                     Other
RECOMENDACION(ES)/RECOMMENDATION(S):




                                                                                 PVUSD’s
PROPOSITO PARA ESTA RECOMENDACION/PURPOSE FOR RECCOMENDATION:


                                                                              Recommendation
RESPUESTA AL COMITE ELAC/RESPONSE TO ELAC*:
                                                                                   Form


                            FIRMACIONES/SIGNATURES                          NOTE: Minutes must
ELAC MEMBER:                                           FECHA/ DATE:
                                                                              reflect specific
                                                                          recommendations made
DIRECTOR O PRESIDENTE DEL CONCILIO ESCOLAR/PRINCIPAL or SSC CHAIRPERSON
                                                                                by parents
FECHA/DATE:




                                                                                   17
     Task: Development of the School Plan
     Programs and Services to EL students
The School Site
Council (SSC)
Is made up of
parents and faculty.

The council makes
decisions about
funds, programs and
services.




                                         The English
                       El Plan Escolar
                                         Learner Advisory
                       The School Plan
                                         Committee (ELAC)
                                         and other
                                         advisory groups
                                         provide advice
                                         about the School
                                         Plan.
                                             18
      Task: Development of the School Plan
      Programs and Services to EL students
ELAC can review and provide advice on any of the following:


 Instructional Programs for EL students

 Data and assessment of EL students

 Services to EL students
    During school day                              School Plan
    After school
    GATE

 Curriculum and techniques used to teach English

 Title III Requirements: Annual Measurable Achievement Objectives
(AMAOs)



                                                        19
     Task: Development of the School Plan
     Programs and Services to EL students
    ELAC can review and provide advice on any of the following:

   Funds for English learners like EIA-LEP

 Funds used as centralized services allocated to the school to directly
assist English learners


 Revise and provide clarification on letters sent home to families

   Supplementary assistance by staff (e.g., teachers, bilingual
    instructional aides)

   Parent Complaint Procedures




                                                                   20
    Task: Development of Needs Assessment
    ELAC can review and provide advice on any of the following:

   How parents feel as members and stakeholders of the school community?

   Parent information, training, and assistance available

   Home-school communication

   Parent volunteer program

   How to help your child at home

   Committees and councils

   Community resources and partnerships

   School newsletters and bulletins sent home to parents



                                                                21
    Task: Administration of the Language
                Census R-30
ELAC can review and provide advice on any of the following:

   Review R30 data from the current year, as well as past years*

   Discuss concerns based on R30 data

   Review and discuss the district’s process to assess all students and
    the identification of English learners
   Review the procedure for placement of EL students
       What programs are available for EL students?
       Review, comment on and provide advice on the notices that are sent home
        regarding exams and reclassification
   Review data from the California English Language Development
    Test (CELDT) and other data showing academic progress of EL
    students

   How is the Home Language Survey administered at your school?
    Review the process being used.

                                                                        22
    Task: Efforts to Inform Parents about the
       Importance of School Attendance

ELAC can review and provide advice on any of the following:

    School’s Student Attendance Data
     •  According to the data, are there any patterns? Share concerns.

    Student Attendance Policy

    Letters to parents regarding attendance

    Parent Student Handbook, 2010-11 excerpt on “Attendance”

    Student Attendance Reward Programs




                                                            23
   After parents are informed on a
   required task...
Parents must:
make recommendations
PRACTICE

                  At your ELAC meeting …
                                                                       Needs
You are asked to review the manner in which the school
                                                                     Assessment
communicates with parents, via newsletter, marquee, phone
messenger

                                                                      Possible
A parent has observed that the marquee is only in English
                                                                     advice is..?




    Development of
     School. Plan &
The ELAC site facilitator gives data showing the growth in English
     Services to EL
language development. And the number of reclassified students.
        Students

                    A question keeps occurring, “what exactly are the students learni
    Possible        How are they being taught?”
   advice is..?

                                                             25
PRACTICE

                At your ELAC meeting …
                                                                 Importance
The ELAC facilitator reviews the district and school policies about
                                                                   of School
school attendance
                                                                 Attendance


                                                                    Possible
Parents discuss that they were not familiar with much of the policies,
especially the consequences for being absent or tardy             advice is..?




    Language
The ELAC site facilitator reviews the process for how the Home
   Census R-30
Language Survey is completed and explains it’s purpose


   Possible
 Parents recall their experience with filling out the survey and comment
 advice it was
 on how is..? explained well to them and site personnel were
 available to help understand the form and its purpose
                                                               26
Sample Evidence of
Compliance
 Listof current ELAC members
 Agendas, minutes and sign-in lists of ELAC
  meetings that show the required tasks
 Documentation of training provided to
  members, not only officers, on legal
  responsibilities
 Additional evidence to indicate how and
  when advice was provided to site principal
  and staff by ELAC on all legally required
  areas

                                        27
ELAC Practices to Avoid
   Not providing all parents, including parents of English
    learners, advisory committee information
   Insufficient and inappropriate training for members and
    officers to fulfill their legal obligations
   Meetings and minutes do not address all legal
    responsibilities, including training, actions and advice
    provided
    Meeting dates, locations and topics are unclear/untimely
    and do not follow the Green Act requirements
   Meetings held in English only and lack of translation
    services, not providing documents in the parents’
    language(s) and child care
   Insufficient allocation of resources to assist the
    committee(s)
                                                      28
Experiencing success as an
ELAC Parent Leader
 Check your ELAC Membership binder for
 more information that will help your ELAC be
 effective
    Green Act
    Characteristics of an Effective ELAC
    School Support for ELAC
    ELAC Benefits




                                            29
NEXT STEPS
How will you use this
information?

Please take the time to
complete the
Membership Training
Evaluation, let us
know what further
support you need.




                          30
QUESTIONS AND COMMENTS




For more information please contact:
   School site principal
   School site ELAC Facilitator


   PVUSDDepartment of Educational Programs
   and English Learner Services 786-2400


                                      31

				
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