RAF Application Guidelines
Proposal Guidelines
S. No.
Description Organisational Profile
Guidelines Name of project (Not more than 35 characters). Legal registered name of lead organisation. Type of registration and year of registration (copy of legal registration should be attached to this Form). For consortium proposals provide brief description of each organisation’s experience and their role in project implementation. Start and end date of project with total duration. List of district(s)/province(s) for project implementation. Name of the focal person, postal address, telephone, fax, cell phone and email contact details. Specify location of offices (cities etc). Number of paid and volunteer staff and list of members of governing board. Describe relevant experience of similar projects undertaken by the organisation in the past and their outcomes.
Project title Name of applicant Legal status Other implementing partners Project duration Project location Contact details Offices and approximate staff strength, members of governing board Relevant organisational experience 1
1.1
TECHNICAL PROPOSAL Executive Summary
The summary should briefly mention:
Introduction, background and rationale
What the project is about, its importance and relevance to MNH. How it will be implemented (strategy, methodology, activities, timeframe and cost). What the expected outcomes are. Context and history of the problem. Why is the topic important? Why do you want to do this project? What have other organisations (or the Government) done to address the problem? Is there any other similar activity on the same subject in your geographical area? Indicate how the proposed activity relates to any such current/previous similar activity in Pakistan. This section should describe:
For research projects
The research question for the proposed research and why is it important to answer the question (the research question should be formulated clearly i.e., it should be sufficiently well defined/focused within an appropriate time frame). Process of identification of the research question such as community meeting, review of past research, gap or media research. Project approach and its justification. Is community support essential for this project and if yes how it will be obtained. Expected outcomes from this project and how these link with RAF objectives and stand to inform policy/decision making.
For advocacy projects What are the constraints affecting the issue due to current legislation/policy/practice? What actions/interventions have been undertaken by the Government/civil society to address the issue and to what extent? How does the proposed project add value to bring about change in
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policy/practice? When and how the issue first came to the notice of the advocates. What mechanisms and steps will be taken to improve policy/practice and how this will be done? Likely impact of the proposed initiative. Whether the proposed changes in policy/practice are in line with the Constitution of Pakistan?
Goal and objectives Target population, location and (where relevant) community Describe project goal and objective(s) and how they link to RAF goal and objectives.
Describe target population rationale for its selection, numbers to be targeted, their age and gender segregation, social excluded groups/communities, marginalised/poor communities, geographical location and rationale for their selection, ethno-socio-cultural background in the population of the targeted area, drivers of change to be targeted and the rationale for choosing this/these group(s). (Drivers of change could be elements/segments of the society with the power to change or create opinions e.g, community/political leaders, religious leaders, civil society, academics and media etc.).
Describe:
Health system
Existing health services in public and private sector related to MNH (TB, hepatitis, HIV and AIDS, malaria, general medicine etc) available and operational in the target area. Gaps in systems and services. How the proposed initiative intends to address these gaps.
1.2
Project Management with reference to this proposal
Describe:
Location of project offices (if applicable). Management team (Organogram) and their responsibilities specifically team leader, expertise of principal investigator and other key staff. Operations and plans (including Logical Framework Analysis as per Template 2 and work-plan) of the project, clearly divided into inception, implementation, evaluation and dissemination phase. Implementation strategy (for implementing the project). Any legal/official permission(s) needed to carry out the activity and whether they have been obtained. If not, what is planned? Other organisations that will be involved in the project with a brief note on their role. Provide evidence of partnership agreements (where applicable). Monitoring and quality assurance mechanisms e.g. monitoring plan of activities and indicators, specifying clear roles and responsibilities and timelines for tracking progress of each outcome. Dissemination strategy and plan. Anticipated risks and risk mitigation plan (see Template 3).
1.3
Ethical Considerations
Describe:
The considerations given to standard ethical guidelines (both for research and advocacy). Process of reporting non-adherence to ethical guidelines and anticipated corrective actions. Eligibility criteria for participation in research and selection of drivers of change for advocacy Logistic arrangements. Measures to ensure confidentiality of information and contingency plans to mitigate breach of confidentiality. Incentives for participation in research (if any).
1.4
Cross-cutting
Describe:
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considerations
1.5
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2.1
2.2
Status of women in the target area. Presumptions on who has the right to make decisions on access to ethical, gender, social health and social services in the population. exclusion, poverty and Gender imbalances between health needs and access to resources. marginalisation in relation Differences in health policies and programmes affecting the socially to MNH excluded population. To what extent men are targeted to address gender disparities. Environmental Describe environmental considerations for the proposed action(s) with considerations special reference to human health, socio-economic conditions, current use of lands and resources, physical and cultural heritage. METHODOLOGY FOR RESEARCH Research method and its Describe: rationale Research methodology. Methods for data collection and Logistic arrangements. How will the subjects and investigators be informed about the purpose of the research. Actual procedures to obtain relevant measurements, investigation techniques and possible variation in techniques. Process by which subjects will be sampled detailing mode and rationale for sample size. Eligibility criteria for participation in the study. Instruments/tools to be used for data collection, full description of the process for obtaining consent including forms, identification of those responsible for obtaining consent, clear justification for the intention to include in the research the individuals who cannot consent, how participants will receive information relevant to their participation in research, receiving and responding to queries and complaints from research participants, measures to ensure confidentiality of information, incentives for participation (if any). Anticipated outcomes/interpretation of the research findings. Intended outlets for internal and external publication(s). Plans for public dissemination (report launch, seminar, web launch etc). How will the research be used to influence change in policy/practice. How will you know you have achieved your objectives? Explain how will you monitor activities, how will your achievements be measured, and how and when will this be done. What evidence of your success will you be able to provide at the end of the project? Describe: Study population Study population, including the rationale for its choice, impact and relevance of the research on the local community from which the research participants are drawn. Methods of identification and recruitment. Inclusion/exclusion criteria to be employed.
2.3 2.4
Sampling procedure Key variables Data collection plan
Describe selection of sample size, tools/technique used for sampling. Describe types of variables to be considered in the project and how these variables will be assessed. The plan should include field site, schedule of data collection, methods & instruments/tools used for data collection, protocols for safety and storage of data. The plan should include: • Data analysis package (data entry process, minimising errors in data entry, data analysis tools to be used). • Presentation of demographic and outcome data summaries.
2.5
2.6
Data management plan
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• Arithmetic, graphical and statistical manipulation of the data. • Criteria for statistical significance of data.
2.7
Addressing bias, error and limitations
Describe: • Biases anticipated and methods proposed to reduce them. • Errors anticipated and methods proposed to reduce them. • Limitations anticipated and methods proposed to reduce them.
2.8
Data analysis Study peer review/accreditation plan Dissemination plan
Describe expected outcomes and their interpretation in relation to the research question and range of outcomes anticipated for analysis. Describe why, when and to which body(ies) the study will be sent for peer review and accreditation. Describe: • Intended outlets for internal and external publication(s). • Plans for public dissemination (report launch, seminar, web launch etc). • Linkage with advocacy efforts for implications of the research findings for future policy and practices.
2.9
2.10
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3.1
METHODOLOGY FOR ADVOCACY Advocacy message(s) and Describe the relevance of the message to the objective and how it is aimed its/their rationale towards facilitating policy change or formulation; to empowering stakeholders
to effectively engage in policy and practice changes and/or to creating synergies between awareness/advocacy initiatives and stakeholders.
3.2
Target audience and rationale for their choice Selection of communication tools and the rationale for their choice
Refer to Section 1.1 for target, location and where relevant community. Describe:
3.3
The methods of the proposed advocacy and the rationale for their choice. How the message(s) is/are aimed towards facilitating policy change or formulation; to empowering grassroot communities/organisations to effectively engage in policy and practice changes; and to creating synergies between awareness/advocacy initiatives and community.
Describe:
3.4
Advocacy activity plan
Advocacy activity plan and its conformity to statements of objective(s). Activities for generating support at community, civil society, district, provincial and federal administration level(s). Clear plan for delegation of roles and responsibilities to respective stakeholders. Timelines and resources (human and financial) for the plan.
3.5
Monitoring plan
Describe monitoring plan of activities and indicators identifying clear roles and responsibilities and timelines for tracking progress for each project outcome.
3.6
Evaluation of outcomes and impact
Likely outcome and impact of initiative: How will it bring about change in policy/practice as a result of the advocacy undertaken? How will you know you have achieved your objectives? Explain how will your achievements be measured, and how and when this will be done? What evidence can you provide of your success at the end of the project?
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4.1
5.
FINANCIAL COMPONENT OF PROPOSAL Budget and its justification Fill ‘Budget Form’ as per Template 1 ensuring that information provided is according to the ‘Budget Guidelines’. Have you applied for resources from any other source to support this project? SUPPORTING Budget Form as per Template1. DOCUMENTS Logical framework as per Template 2. Risk management plan as per Template 3. (Two set of hard copies Organisational profile (narrative two page document detailing along with the Proposal organisation’s scope of work, experience, strengths, achievements Form) etc.). Oragnogram of the organisation. Copy of organisations registration Questionnaire/tools for data collection (for research projects only) both in English and Urdu. Latest audit report of organisation. CVs of key personnel/experts involved in the project. List of publications (last five years). Copy of partnership agreements (where applicable). Project work plan. Advocacy plan (for Advocacy projects only). Dissemination plan. Latest annual report of the organisation. List of project undertaken, donors and their value (last ten years). Consent forms for data collection for research both in English and Urdu
For further details or queries contact: Manager Finance and Contracts Info@rafpakistan.org www.rafpakistan.org
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