FEMA State Preparedness Report Fact Sheet

							FEMA State Preparedness Report
Fact Sheet

Overview
The State Preparedness Report showcases the capabilities and accomplishments of each State’s and
Territory’s all-hazards preparedness program and provides a method for States to communicate their plan to
increase preparedness to Congress. The State Preparedness Report is both a measure of past capabilities and
accomplishments, combined with an estimate of future capabilities. The State Preparedness Report tracks
Statewide planning and incident management efforts, current preparedness capability levels, targeted levels
of capability, aggregate preparedness expenditures, and estimates of the total monetary and non-monetary
resources needed to support all preparedness-related activities for a three year period.

Streamlining Requirements
FEMA consolidated four previous submissions which resulted in a single document, the State Preparedness
Report. FEMA worked closely with stakeholders to begin tying
                                                                     State
together activities generally administered independently into         State
                                                                Preparedness
                                                                 Preparedness
                                                                              Enhancement
                                                                               Enhancement
a common process and product. In year one, the State                 Report
                                                                     Report
                                                                                   Plan
                                                                                   Plan
Preparedness Report serves as the development of a
Homeland Security Grant Program (HSGP) Program                    Nationwide
                                                                  Nationwide  HSGP Program
                                                                              HSGP Program
                                                                 Plans Review
                                                                 Plans Review   Evaluation
                                                                                Evaluation
Evaluation Report, an update to the HSGP Enhancement               (Phase 1)
                                                                   (Phase 1)      Report
                                                                                  Report
Plan, and an update to the Nationwide Plans Review (NPR)
Phase 1. These three reports have been eliminated as separate requirements and will now become one
streamlined report, the State Preparedness Report.

Stakeholder Involvement
FEMA has received feedback through conference calls and formal meetings from over 130 participants
representing 42 States. This feedback helped to further define the framework, development, and use of the
State Preparedness Report. Stakeholder recommendations include using the National Priorities as an
organizing framework, emphasizing the all-hazards nature of the report, reporting on State-specific priorities,
allowing States to select which current capabilities method is used, and consolidating overlapping
requirements.

Report Development                      Executive Summary               State Overview                Compliance                     Priorities
                                  II                           II
                                                                II                           III
                                                                                              III                       IV
                                                                                                                         IV
Each State Preparedness
Report must contain four             Provides an overview of
                                      Provides an overview of
                                     the main sections of the
                                      the main sections of the
                                                                   Provides background
                                                                    Provides background
                                                                   information on the State
                                                                    information on the State
                                                                                                  Discusses the State’s
                                                                                                  Discusses the State’s
                                                                                                  compliance with the
                                                                                                  compliance with the
                                                                                                                            Reports on the State’s
                                                                                                                             Reports on the State’s
                                                                                                                            accomplishments
                                                                                                                             accomplishments
sections, as shown in the            State Preparedness
                                      State Preparedness           Summarizes the
                                                                    Summarizes the
                                                                                                  National Incident
                                                                                                  National Incident         (Optional)
                                                                                                                             (Optional)
                                     Report                                                       Management System
figure below. The State               Report                       process the State used
                                                                    process the State used
                                                                                                  Management System
                                                                                                  (NIMS)
                                                                                                  (NIMS)
                                                                                                                            Discusses current
                                                                                                                             Discusses current
                                                                   to collect stakeholder                                   capabilities
Preparedness Report should                                          to collect stakeholder
                                                                   input when creating the
                                                                    input when creating the
                                                                                                                             capabilities
                                                                                                                            Provides three-year
                                                                                                                             Provides three-year
be written from a state-wide                                       State Preparedness
                                                                    State Preparedness
                                                                   Report
                                                                                                                            targets for capabilities
                                                                                                                             targets for capabilities
                                                                    Report
perspective and inclusive of                                                                                                Identifies Initiatives
                                                                                                                             Identifies Initiatives
urban areas. States are                                                                                                     Discusses monetary
                                                                                                                             Discusses monetary
encouraged to use a                                                                                                         and non-monetary
                                                                                                                             and non-monetary
                                                                                                                            resources
                                                                                                                             resources
collaborative development
process that includes a
variety of preparedness-related communities (e.g., law enforcement, fire, Emergency Medical Services, public
health, public works, agriculture, private sector, non-governmental organizations, and information technology).

Submission and Resources
States are required to develop the State Preparedness Report using the template provided with the guidance
document. Each State must upload the final version of the State Preparedness Report no later than 5:00 pm
EST on January 4, 2008, to the FEMA Secure Portal (titled the Office of Domestic Preparedness [ODP] Secure
Portal: https://odp.esportals.com/login.cfm) as an attachment to each State folder. For more information,
please contact your FEMA Preparedness Officer or the Centralized Scheduling and Information Desk (CSID) at
(800) 368-6498.