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March 2010

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									        Requests for information received under the Freedom of Information Act

                                       March 2010


Ref No: FOI 0289
Format: Email request 19 March 2010
Information Requested: I look forward to receiving the total expenditure though Buying
Solutions Frameworks


Response provided:

I attach the figures for hardware (including services) and also software and services
expenditure. It is not possible for us to strip the expenditure on hardware and software
products from the services provided without significant work which is beyond the
threshold of a Freedom of Information request. Due to the way that suppliers report on
contracts under our offerings it would be unlikely that this would result in an accurate
figure on services in any event.

Please note that these figures do not include services that may be obtained from our
Professional Services framework agreements where resources may be purchased to
cover ICT project management etc. Again, it would be beyond the threshold of a
Freedom of Information request to provide this.

  Hardware Spend (Telecoms spend excluded)
  Time                                                   2009/2010

  Row Labels                                             Invoice Value
  ICT Procurement                                        £412,796,477
    Hardware & Telecoms                                  £412,796,477
      IT Goods & Associated Services - A217833           £380,662,433
        1h: Resellers Hardware                           £249,812,532
        2: Network Infrastructure                         £25,906,899
        3: Client Devices                                 £83,655,253
        4: Peripherals                                    £19,929,201
        5: Consumables and Accessories                      £1,358,549
      Specialist Solutions - A217837                      £32,134,044
        5: Managed Desktop                                £32,134,044
  Grand Total                                            £412,796,477




  Software and Services Spend
  Time                                                   2009/2010
  Row Labels                                            Invoice Value
  ICT Procurement                                       £562,182,981
     Software                                           £562,182,981
       GCAT                                                 £366,054
       Geographic Information Services and Solutions
  - RM341                                                 £5,777,717
       ICT Consultancy - A217834                         £26,537,688
       ICT Consultancy & Delivery Services                £3,081,115
       IT Goods & Associated Services - A217833         £206,854,309
       MoU                                              £125,416,501
       SCAT                                              £70,302,427
       Software Application Solutions                        £43,437
       Software for Educational Institutions - RM623      £3,937,823
       Specialist Solutions - A217837                   £119,865,909
  Grand Total                                           £562,182,981




Ref No: FOI 0290
Format: Web request 19 March 2010
Information Requested:

Could you please advise me of all the NHS Trusts that have used the buying solutions
framework to procure Document & Records Management Solutions. I need this
from January 2008.
Response provided:

Up until 1 October 2009, such solutions were available to public sector customers via Lot
11 – Electronic Document Record Management Solutions of the Specialist Solutions
framework agreement (reference number A217837). Since January 2008, the following
NHS Trusts have used this particular Lot for their procurements:


      Aintree University Hospitals NHS Foundation Trust;
      Airedale NHS Trust;
      Bradford & Airedale Primary Care Trust;
      Chelsea and Westminster Hospital NHS Foundation Trust;
      East Sussex Hospitals NHS Trust;
      Ipswich Hospital NHS Trust;
      London Ambulance Service NHS Trust;
      Mid Essex Hospital Services NHS Trust;
      NHS Connecting for Health; and
      South Lancashire Health Authority.


With effect from the 17 December 2009, a new procurement vehicle, the Software
Application Solutions framework agreement (RM713) was available for the procurement
of Document and Records Management Solutions (Lot 3). The framework agreement is
new and the only health sector body to have used this lot to date is NHS Connecting for
Health.


It should be noted that between 1 October 2009 and 16 December 2009, there was no
specific procurement vehicle for the purchase of Electronic Document and Record
Management Solutions.




Ref No: FOI 0291
Format: Email request 23 March 2010
Information Requested:
This is an information request under the Freedom of Information Act 2000.

It concerns the following three items:

1. Contract title: National framework agreement for the supply of agency
nurses (London Agency Project (LAP3)) Contract reference number:
CM/PSG/04/2812 Contract expiry: 30 September 2009

2. Contract title: National framework agreement for the supply of agency
nurses (Multi Regional Agency Project (MRAP))Contract reference number:
CM/AMN/06/4462 Contract expiry: 30 September 2009

3. Contract title: Medical locums - National Framework Agreement Contract
reference: CM/AMN/07/4820 Period: 1 July 2008 to 30 June 2011 – website link

In each case my request is restricted to the five companies/agencies that
billed the highest fees over the course of their contracts. I would like the
following:

i) The contracts themselves
ii)The companies’ bid documents
iii) The evaluation criteria that were used in respect of the bids
iv) The scores given on each of the evaluation criteria
v) How many of the agencies that were enrolled on each of the original
framework agreements have been audited by or on behalf of Buying Solutions?
vi) How many agencies have been removed from each of the framework agreement
and what were the reasons for this?
vii) In the case of the top five non-compliant agencies, what were the non-
compliances that were found?
viii) In the last 12 months what were the non compliances of the agencies that
were reported to Buying Solutions by hospitals or any other NHS agency to
which staff had been supplied by an agency that was contracted under framework
agreement?
Response provided:


 1. Contract title: National framework agreement for the supply of agency nurses
(London Agency Project (LAP3); Contract reference number: CM/PSG/04/2812;
Contract expiry: 30 September 2009 2. Contract title: National framework agreement for
the supply of agency nurses (Multi Regional Agency Project (MRAP); Contract reference
number: CM/AMN/06/4462; Contract expiry: 30 September 2009 3. Contract title:
Medical locums - National Framework Agreement; Contract reference:
CM/AMN/07/4820; Period: 1 July 2008 to 30 June 2011
In each case my request is restricted to the five companies/agencies that billed the
highest fees over the course of their contracts. I would like the following:
i) The contracts themselves:
a) LAP Framework Agreement, NHS Terms and Conditions of Contract and associated
Job attached (attachments titled ‘LAP3_Framework_Agreement' and
'LAP3_Terms_and_Conditions');
b) MRAP Framework Agreement and NHS Terms and Conditions of Contract attached
(attachments titled 'MRAP_Framework_Agreement' and
'MRAP_Terms_and_Conditions'); and
c) Medical locums (excluding locum GPs) Framework Agreement and NHS Terms and
Conditions of Contract attached (attachments titled 'Medlocs_Framework_Agreement',
'Medlocs_Terms_and_Conditions' and 'Medlcos_Terms_and_Conditions_091113
Variation').
Please find attached copies of the generic documents that were issued to all appointed
suppliers.
ii) The companies’ bid documents:
a) LAP Framework Agreement. We do not hold this information. b) MRAP Framework
Agreement (attachment titled 'MRAP_Framework_Agreement_Awarded bids'); and
c) Medical locums (excluding locum GPs):
Please find attached redacted copies of the bid documents in respect of (b) above. We
have redacted the suppliers’ names and other information which would reveal their
identity, in order to protect their commercial interests.
Unlike the LAP and MRAP frameworks, the Medical Locums Framework Agreement is
still live and was assessed solely on the basis of lowest price. Accordingly we consider
the submitted bids to be commercially sensitive, as they relate solely to the bidders’
current pricing, and disclosure of this information would be likely to prejudice suppliers’
commercial interests, as well as the commercial interests of Buying Solutions and are
public sector customers. Having considered the public interest test,
Buying Solutions’ has determined that the risk associated with disclosure of this
information outweighs the public interest in favour of disclosure. Accordingly our decision
is to withhold the information in accordance with section 43(2) of the Act.
iii) The evaluation criteria that were used in respect of the bids:
The evaluation criteria used for each of the Framework Agreements was as follows:
a) LAP3: Participation in the framework agreement was awarded on the basis outlined
within the attached document (attachment titled 'LAP_ITT_evaluation_criteria'); and
b) MRAP: Participation in the framework agreement was awarded on the basis of the
most economically advantageous offer(s) judged on price, quality, delivery performance,
risk and overall cost effectiveness. These factors are not listed in any particular order of
importance; and
c) Medical locums (excluding locum GPs): Participation in the framework agreement was
awarded on the basis of the most economically advantageous offer(s) judged on price,
quality, delivery performance, risk and overall cost effectiveness. These factors are not
listed in any particular order of importance. Whereby, the pre-selection process ensured
that only those companies/agencies meeting the minimum quality, delivery performance
and risk requirements were invited to bid and the ITT was evaluated on price and overall
cost effectiveness.
iv) The scores given on each of the evaluation criteria:
The bids for each Framework Agreement were evaluated/scored as follows:
a) LAP3: ITT evaluation scoring methodology attached (attachment titled
'LAP_ITT_evaluation_scoring_methodology');
b) MRAP: ITT evaluation scoring methodology attached (attachment titled
'MRAP_ITT_evaluation_scoring_methodology'); and
c) Medical locums (excluding locum GPs): ITT evaluation scoring methodology was
Price, 100 percent weighting.
v) How many of the agencies that were enrolled on each of the original framework
agreements have been audited by or on behalf of Buying Solutions?:
a) LAP3: all appointed Framework Agencies were audited by either London Agency
Project Board or the NHS Purchasing and Supply Agency (NHS PASA) national audit
team throughout the duration of the Framework Agreement;
b) MRAP: all appointed Framework Agencies were audited by the NHS PASA national
audit team throughout the duration of the Framework Agreement.
c) Medical locums (excluding locum GPs): to date, 79 percent (41 out of 52) of appointed
Framework Agencies have been audited by the Buying Solutions (and previously NHS
PASA) national team. Audits are ongoing and it is our intention to conduct audits on the
remaining appointed Framework Agencies throughout the remaining duration of the
Framework Agreement.
vi) How many agencies have been removed from each of the framework agreement and
what were the reasons for this?:
a) LAP3: 10 companies were removed following either i) insolvency; ii) termination for a)
material breaches of the NHS Terms and Conditions of Contract as a result of failing
audit or b) non-supply for a continuous period of six months or more or iii) acceptance of
a request by the company to withdraw from the provision of the Services;
b) MRAP: 15 companies were removed following either i) insolvency; ii) termination for
a) material breaches of the NHS Terms and Conditions of Contract as a result of failing
audit or b) non-supply for a continuous period of six months or more; and iii) acceptance
of a request by the company to withdraw from the provision of the Services; and
c) Medical locums (excluding locum GPs): to date, two companies have been removed
from the Framework Agreement following acceptance of a request by those companies
to withdraw from the provision of the Services.
vii) In the case of the top five non-compliant agencies, what were the non-compliances
that were found?:
In respect of all three Framework Agreements, the non-compliances identified by the
national audit team relate to recruitment policies and procedures and pre-employment
screening checks not being performed in accordance with the relevant NHS Terms and
Conditions of Contract.
viii) In the last 12 months what were the non compliances of the agencies that were
reported to Buying Solutions by hospitals or any other NHS agency to which staff had
been supplied by an agency that was contracted under framework agreement?:
Generally, in respect to all three Framework Agreements, the reported non-compliances
of appointed Framework Agencies by NHS trusts, typically relate to the following
provision of the Services not being performed in accordance with the relevant NHS
Terms and Conditions of Contract:
a) Recruitment policies and procedures and pre-employment screening checks of
individual Agency Workers; or
b) possible sub-contracting of the provision of the Services by appointed Framework
Agencies to either associated or other non-Framework Agreement companies; or

c) Incorrect Contract Prices and Placement Fees being charged.




Ref No: FOI 0292
Format: Web request 25 March 2010
Information Requested:
Could you provide the following information broken down by lot:

• The total value of the work that has been procured under the ICT Framework
Agreement since it went live on 1st August 2009 (both sales i.e. orders and payments
i.e. invoices)
• The total value of the work that was procured under the previous ICT Consultancy
Framework in its life from May 2005 – July 2009 (both sales i.e. orders and payments
i.e. invoices).
• Who has procured work through these Framework Agreements (i.e. your ‘customers’)
• How often each of these Customers has procured work through this Framework
Agreement since it went live (i.e. the number of contracts awarded by each customer)
• The value each of these Customers has procured work through this Framework
Agreement since it went live (i.e. the total value of contracts awarded by each customer
(i.e. order total) and total spent by each customer (i.e. invoice total))

Response provided: Full Response provided. If you would like to receive a full copy of
the text of our response, please request this from: FOI@buyingsolutions.gsi.gov.uk



Ref No: FOI 0293
Format: Web request 25 March 2010
Information Requested:
Please advise what was the full cost of changing your logo from OGCbuying.solutions to
Buying Solutions.
Response provided: £28k was spent on our change of logo.


Ref No: FOI 0294
Format: Web request 29 March 2010
Information Requested:
I would be most grateful if you could let me know the values of the spend for each
financial year for each of the Lots under the current Legal Services Framework, namely
(1) IT, Telecommunications and E-Commerce (RM 373/L1); (2) Property and Estates
(RM 373/L2); (3) Construction (RM 373/L3); (4) Employment and Pensions (RM 373/L4);
(5) Corporate and Finance (RM 373/L5); (6) Intellectual Property (RM 373/L6); (7) Full
Commercial (RM 373/L7); and (8) Major Projects (RM 373/L8).

Response provided: Full Response provided. If you would like to receive a full copy of
the text of our response, please request this from: FOI@buyingsolutions.gsi.gov.uk



Ref No: FOI 0295
Format: Email request 29 March 2010
Information Requested:
Please send some examples of the winning submissions for the
Framework Agreement Code:
       RM464C/16
Framework Agreement Title:
       Learning & Development and eLearning Solutions - Management & Leadership

Response provided:

 Please see enclosed pdf documents for the top three responses received in relation to
Lot 16: Management & Leadership of the Learning & Development and eLearning
Solutions framework agreement. Please note we have redacted the names of the
bidders, along with any other information that could lead to their identification. We
consider this information to be exempt from disclosure in accordance with section 43(2)
of the Freedom of Information Act, namely that its disclosure would be likely to prejudice
the commercial interests of the bidders. As a qualified exemption, we have considered
whether in all the circumstances of the case, the public interest in withholding the
information outweighs the public interest in disclosing the information and we are
satisfied that it does; accordingly our decision is to withhold the information




Ref No: FOI 0296
Format: Email request 26 March 2010
Information Requested: can you confirm the following?

       Whether the postal element of the mailing was formally tendered i.e. OJEU
        procurement procedure was followed?
       If an OJEU tender brief wasn’t issued, how the postal element of this project was
        not tendered to approved Framework providers?
       If the postal element of this project wasn’t formally tendered and there is a
        breach of formal procurement process, what action can be taken immediately to
        rectify this issue (it is also our understanding the mailing is mid-process and can
        be stopped at any time)
       How a non Framework approved supplier can service this mailing?
Response provided:

 Buying Solutions does not hold this information and as such we are unable to respond
to your request.



Ref No: FOI 0297
Format: Email request 31 March 2010
Information Requested:
Has the procurement exercise been subjected to one or more Gateway Reviews? If so
which ones?
We are politely requesting Gateway Review information in accordance with the
Freedom of Information Act. Your response would be very welcome.’

Response provided:
 This letter deals with the aspects of your letter forming your FOI request and I can
confirm that this procurement exercise was not subject to the OGC Gateway Review
process. We therefore hold no recorded information relevant to your request. The
SCVVD procurement was subject to our own internal governance.



Ref No: FOI 0298
Format: Email request 31 March 2010
Information Requested:
Information regarding details of suppliers who pay London based staff under the London
Living Wage.
Response provided:
 Buying Solutions does not hold this information and as such we are unable to provide
the information that you have requested.
Unfortunately Alison Littley is not in a position to comment on the UNISON Paper
regarding the fair working wage in London.



Ref No: FOI 0300
Format: Email request 31 March 2010
Information Requested:
Information regarding London Borough’s and local authorities in the South East who
have used Buying Solutions frameworks.

Response provided:


Consideration has been given to your request and for convenience this reply follows the
order of your message.
RM781all Lots – The Office Supplies framework agreement is a new framework
agreement and no Management information is available yet.
RM679 L5 – The AMR framework agreement has been used by London Borough of
Bexley.
RM727 – The Carbon Offsetting framework agreement is a new framework agreement
and no Management information is available yet.
RM662 – The Management Consultancy and Accounting Services framework agreement
is a new framework agreement and no Management information is available yet.
RM721 L1 and – The Commoditised IT Hardware and Software framework agreement is
a new framework agreement and no Management information is available yet.
CM/AAC/09/5124 – The Non Medical and Non Clinical framework agreement is a new
framework agreement and no Management information is available yet.
  RM365 – The Technical Assurance framework agreement has been used by
  Cambridge City Council
  Haringey Council
  Hertsmere Borough Council
  London Borough of Ealing
  London Borough of Enfield
  London Borough of Hounslow
  London Borough of Newham
  London Borough of Richmond upon Thames
  Southend on Sea Borough Council
  Southwark Council
  West Northamptonshire Development Corporation
  Westminster City Council

								
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