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					                        JOB DESCRIPTION
________________________________________________________________

Job Title:            Neutering Support Advisor

Responsible to:       Neutering Support Team Supervisor

Department:     Veterinary Services
________________________________________________________________

Main responsibilities of the role: To support and facilitate the smooth running
of the charity’s neutering programme and provide assistance to the public, CP
staff and volunteers and external customers.

Competencies required within the role:

             Competency                                Level
             Job Specific Knowledge                    Advanced
             Personal Effectiveness                    Advanced
             Building and Maintaining Relationships    Skilled
             Service Delivery & Customer Orientation   Skilled
             Teamwork & Cooperation                    Skilled

Essential qualifications: GCSE Mathematics and English, Grade C or above
(or equivalent).

Main Duties:

      To respond to enquiries from the general public requesting financial
       support and advice on the neutering of pets and capture and care of ferals
       received by telephone, email and postal routes, including via CP Helpline.

      To ascertain the most appropriate form of assistance to give through the
       various projects and schemes we participate in.

      To input requests for vouchers, asses the owner’s means and send out
       individual vouchers where an owner qualifies for assistance, and to
       provide non-clinical neutering-related advice alongside. To refer to CP
       Helpline, other departments, or outside bodies where needed.

      To respond to initial neutering scheme enquiries (including first contacts)
       by telephone, letter and email from internal and external partners: CP
       Branches, Adoption Centres, Volunteers, Veterinary Professionals,
       Advocate Charities, and Local Authorities. To use standard protocols and
       guidance to resolve these and refer complex or contentious issues to the
       Team Supervisor or Neutering Manger as appropriate.

      To make outgoing calls, and draft emails and letters to resolve issues and
       as part of proactive projects. To help devise and carry out sampling call
       exercises to ensure appropriate service delivery, and map the nature of
       the usage of the neutering scheme.

      To receive requests from CP Neutering Voucher Scheme partners
       (Internal and External) for new pads of vouchers and other resources. To
       follow the charity’s procedures for voucher use to ensure good stock
       control and appropriate usage. Monitor stock levels of vouchers.

      Receive requests from voucher scheme partners or branches for
       additional funding and refer these to the Neutering Supervisor or Manager.

      Receive requests for help with neutering feral colonies and assess levels
       of funding to give.

      Maintain internal records and databases in relation to neutering,

      Monitor compliance by external scheme partners with the conditions of use
       of joint neutering schemes, by internet and telephone research.

      Participate in any projects run by the Department to prevent fraud in
       relation to the Neutering Scheme

      To notify the Neutering Manager of any emerging issues or trends
       highlighted by calls to the Neutering Helpline (public), or from Internal /
       External partners etc. To take basic remedial action in relation to those
       trends especially in cases of urgency.

      Instigate, request and generate statistical reports for use by the Neutering
       Manager and Director of Veterinary Services as required.

      From time to time to attend internal and external meetings and
       conferences, representing the work of the team, Directorate and charity.
       To assist with the occasional planning, scheduling, organizing and on-site
       running of specific events or event series.

      To be instrumental in the running and establishment of regional campaigns
       and to receive incoming calls from such campaigns if required. To compile
       target lists, assist with project plans and marketing.

      Provide administrative support to Neutering Manager, Neutering
       Supervisor, and other members of the Veterinary Department.

      To work along side the rest of the Veterinary Department and the
       Neutering Finance Department on all aspects of neutering and other
       relevant areas of the department’s activities and to liaise with other
       departments where necessary.

      Ad hoc project work as required.

In common with all posts, ensure compliance with Cats Protection’s policies and
procedures, statutory obligations and best practice; and undertake such other
duties as may be reasonably required by Chief Executive. This job description
may be subject to review in the light of the developing organisation and in
consultation with the post holder.
NB the posts as currently structured will involve a fixed working pattern of:

      35 hours per week – Mon – Friday, 9am to 5pm with a one hour lunch
       break.

Although the current working pattern is weekday based, the expansion of the
team’s responsibilities may lead to scheduled Saturday working in future.
Saturday and Sunday working and some overnight stays will in any case be
needed on several occasions during the year to represent the team at external
meetings. No overtime is paid but Time Off In Lieu will be given.
                                PERSON SPECIFICATION

                 Essential                     Desirable                 Identified

Qualifications   GCSE Mathematics and                                    Application
                 English at grade C or                                   Form
                 above (or equivalent)

Experience       Call handling and making      Customer Service          Application
                 outgoing calls                experience                Form
                 Microsoft Office - Word,      Event organization        Interview
                 Excel and Outlook
                 Use of databases              Service monitoring

                 Able to research              Animal Welfare
                 information via internet.     Experience

                                               Charity Experience

Skills /         Excellent telephone           An understanding of the   Application
Attributes       manner and good               animal welfare and        Form
                 interpersonal skills          charity sector.
                                                                         Interview
                 Ability to work on own        Experience working with
                 initiative, accurately and    or as a volunteer(s).     References
                 under pressure
                                               Confident face-to-face
                 Ability to work within a      communicator
                 small team
                 Organisational skills

Qualities        Positive attitude                                       Application
                                                                         Form
                 Flexible and adaptable
                 Empathetic to cats and                                  Interview
                 people, especially
                 volunteers.                                             References

                 Proactive, positive,
                 resilient attitude and keen
                 to quickly resolve conflict

Other            Able to undertake the         Smart, professional       Interview,
                 duties                        appearance
                                                                         Medical
                 Very occasional overnight     Own transport             Questionnaire
                 stays
Salary
Salary will be £16,125.81 per annum. Salaries are reviewed annually on 1 June. There is
no contractual entitlement to any increase in basic salary.

Hours of work
The normal hours of work are 35 hours per week. Due to the nature of the role, the post
holder may be required to work additional hours to ensure the proper performance of the
duties and this may mean that the post holder will work in excess of normal business hours.
No overtime is payable but with the prior approval of the Chief Executive the post holder will
be entitled to time off in lieu.
Although the current working pattern is weekday based, the expansion of the team’s
responsibilities may lead to scheduled Saturday working in future. Saturday and Sunday
working and some overnight stays will in any case be needed on several occasions
during the year to represent the team at external meetings. No overtime is paid but Time
Off In Lieu will be given.


Place of work
This role is based at the National Cat Centre. During the course of your employment,
you may be required to travel to various locations in the UK on CP business. Travel and
subsistence expenses will be reimbursed as detailed in the Employee Handbook.

Annual leave
In addition to bank and public holidays, the annual leave entitlement is 25 days annual
leave rising by one day for each completed year of employment up to a maximum of five
extra days. The holiday year runs from 1 January to 31 December.

Pension
Cats Protection administers a personal pension scheme to which the employer will
contribute. If you require any further information please contact the Human Resources
Department.

Other benefits
Cats Protection also offers medical insurance as a taxable benefit after completion of
probationary period and three months service (whichever is later), Busy Bees childcare
vouchers and Death in Service Benefit of four times annual salary from commencement.

Other information
An appointment is made subject to a satisfactory medical questionnaire and references.
Permanent positions are subject to a probationary period of three months.

Cats Protection has a restricted smoking policy. Smoking is only permitted in designated
areas during lunch breaks and not in CP cars.
                GUIDELINES FOR COMPLETING APPLICATION FORM

Please read carefully before completing your application form.

The following guidelines are intended to provide all the information we need in order to
be able to shortlist. If you are successful you will be notified of the time of your interview
by the Human Resources Department.

1   It is important that you read all the information we have sent you before completing
    the application form. This will help you plan what you are going to write and it will
    ensure that you have given all the information required.

2   One of your referees should be your current or most recent employer.

3   The person specification we have enclosed will help you decide if you are a suitable
    candidate for the post.

4   The items we have designated essential in the person specification mean the
    successful candidate must be able to provide evidence that they are accomplished
    in all these areas. If the item is designated essential then we want you to tell us
    about your experience in this particular area on your application form so that we can
    assess its relevance to this post.

5   Use section 16 on the application form to give us all the information we need. You
    will probably need to use a separate sheet of paper because the space on the form
    is limited.

6   The items which are marked desirable in the person specification mean that, while it
    is not essential that you can demonstrate these attributes in order to be shortlisted,
    it would provide us with a fuller picture of your experience. You can tell us about
    these areas on your application form if you wish. We will also be asking about them
    if you are shortlisted for interview.

7   To ensure that everyone has an equal chance with their application, we are not able
    to enter into any discussion with applicants prior to the interviews. However, we
    hope that the information we have provided will help you to decide if you wish to
    proceed and also assist you in making a successful application. If you are
    shortlisted there will be an opportunity to raise any queries at your interview.

Due to the large number of applications received, Cats Protection is unable to reply
to all candidates. If, therefore, you have received no communication from us within
four weeks of the closing date, you should assume that your application has been
unsuccessful on this occasion.

Completed application forms should be returned to Human Resources Department,
Cats Protection, National Cat Centre, Chelwood Gate, Haywards Heath, Sussex,
RH17 7TT. If you would like acknowledgement of receipt of your application form please
enclose a stamped addressed envelope

				
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