Net Workshop Session 8.docx - International Statistical Institute

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					                             High Level Workshop & Conference
          “Leadership in Modern Statistical System & Expertise Build Capacity”
                  Date: 12-15 November 2012; Daejeon, Republic of Korea,
                              Organized by ISI, Kostat, and KSS

Presentation: Project Management at the National Institute of Statistics (NIS)
              by Kim Net, Deputy Director, NIS

   Thank you very much chairman for giving an opportunity to be a discussant in this important
forum and thank for comprehensive and impressive presentation on project management.

   Now, I would like share with you about experiences on the project management at the
National Institute of Statistics (NIS) in Cambodia. However, I just picked up few pointsrelated to
this session: 1) Introduction to the existing project in NIS; 2). Project Planning; 3) Project
Resource mobilization; 4) Management of Risks; 5) Monitoring and Evaluation of Project; and 5)

1. Introduction to the existing project

   The current existing projects that have been running at the NIS in particular, has benefited
significantly from various activities of the donor community. Most of the project involving with
data collection, processing, analysis and dissemination activities are dependent on external
financing. In recent years, the Japan International Cooperation Agency (JICA) and Government
of Japan, UNFPA, UNDP, UNICEF, FAO, SIDA, and KOICAhave provided extensive support on
running human capacity building, Economic Census, Population Census, Cambodia Household
Socio-Economic Survey, Cambodia Inter-censalPopulation Survey, Agriculture Census 2013,
and ICT Development.

2- Project Planning
   How NIS formulate project?
 Following the formation of the royal government and launching of the Rectangular Strategy
   for Growth, Employment, Equity and Efficiency, which will guide the implementation of the
   economic policy agenda of the Royal Government of Cambodia. The Rectangular Strategy,
   which can be visualized as a series of interlocking rectangles, has good governance at its
   core. Quality statistical information that allows the monitoring of activities managed by the
   government is critical for improving the governance standard in Cambodia.             The other
   rectangles focus on the desired environment to implement the strategy, and on promoting
   economic growth through agriculture development, rehabilitation and construction of physical
   infrastructure, Private Sector Development, and capacity building and human resource

 To implement the development vision set out in the Rectangular Strategy, the Government
   and development partners have agreed to prepare a single planning document, the National
   Strategic Development Plan (NSDP), for the period of 5 years. The NSDP draws together
   the Cambodia Millennium Development Goals (CMDG), the Socio-Economic Development
   Plan. National Poverty Reduction Strategy (NPRS), the Governance Action Plan (including
   the National Public Administration Reform), and the Public Financial Management Reforms.

 The NSDP mandates, the monitoring and reporting of the progress of priority activities laid
   out in the Plan, and this requires timely and reliable official statistics that are accessible to
   those who have stakes in the Plan. The implementation plan for the NSDP was discussed at
   a workshop. A series of indicators to monitor progress in these areas has been formulated.
   Conclusions on indicators for monitoring and assessing the NSDP are the key determinant of
   the priorities for the work programme and projects of the statistical system of Cambodia.

 By looking into both Rectangular Strategy and NSDP, the NIS makes its five years Statistics
   Master Plan. Statistics Master Plan has been prepared by the NIS with the assistance of
   external consultants, and in close consultation with line ministries and development partners.
   The Strategic Master Plan draws on earlier reports and papers prepared by the NIS.

 By setting out clearly the intended work programme of Statistics Master Plan provides
   indication of its priorities between competing statistical requirements. Strategic Master Plan
   provides a framework for technical and financial assistance and a basis for better
   coordination among donors within the context of the priorities established by the
 Extensive discussions have been held with key stakeholders: NIS and Ministry of Planning
   staff, other line ministries (particularly Ministries of Agriculture, Forestry and Fisheries;
   Economy and Finance; Education, Youth and Sports; and Healthetc). International
   development partners such as JICA, Sida, UNDP, UNICEF, UNFPA, World Bank and WFP
   and with GTZ so on are also consulted.
3- Project Resource mobilization
 Most of the projects running in NIS depend on huge contribution from development partners.

 Based on Statistics Master Plan, NIS holds meeting and workshop on Resource Mobilization
   by inviting all involved partners and stakeholders to appeal for financial and technical support
   for implementing such censuses, surveys, and other major statistical activities.

4. Major Risk Management

 There are possible risks in association with any action while we are implementing projects.
   Identification of the risk is very important and it anticipates the project has a greater chance
   of success.     As having experiences, major-known risks associated with the project
   implementationcan beknown for example:

      Insufficient finance from Royal Government of Cambodia:            Most of the Projects are
       dependent on the financial requirements from donors. The government could only
       contribute at small portion of the total amounts of the project.

      Lack of professional statistics Staff: In the NIS, there are limited numbers of capable staff
       who can handle the project. For instants, most of the analysis of the census and survey
       results are done by the experts or consultants.

Handling above risks,

   -   NIS has requested to the government to increase budget annually for implementing
       statistical activities. As results, the government has increased 5-10 % every year on the
       annual budget plan of NIS.

   -   NIS in collaboration with experts/ consultants provided various kinds of training such as
       on the job training, short term and long term technical training with regard to subject

4- Monitoring and Evaluation of Project

 NIS together with project chief advisor, and experts keeps on track of daily activities a
   continuous function by holding urgent meeting, monthly and quarterly meeting. Progressive
   report of project activities is also made. Reports on current progress at short intervals for
   immediate corrective actions are also undertaken.
 The final phase in the project cycle is project evaluation. The analyst looks systematically at the
   elements of success and failure in the project experience to learn how to plan better for the
   future. Each project is monitored and evaluated. Evaluation of the project takes place at the
   middle period of project implantation so called “mid-term evaluation” for long run project.
   Base line survey is conducted before the project started.

 Normally, project evaluation is done by development partner who supports the project to the
   NIS. Development partner outsources project evaluation by inviting consultant agency to

5- Challenges

 Budget for running the project supported by donor is controlled by donor: some activities of
   the projects sometime can not be carried out because of budgetary issue. Donor sometime
   strict on their own roles and principles about possible and impossible expense limiting to the
   activities of the project.

 Budget of the NIS is not independent: The budget of NIS from the government is under
   management of the Ministry of Planning.

 Paucity of Qualified Staff: NIS has lacks of skilled staff to work on different specialised

 Insufficient salary for project staff from the government-----salary satisfaction.

                                                              Thank you for you kind listening!!!

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