"uNSTRuCTuReD DATA MANAgeMeNT"
uNSTRuCTuReD DATA MANAgeMeNT The Data Discovery Challenge Data growth is unstoppable. Organizations are creating and saving enormous DIgITAl ReeF HIgHlIgHTS amounts of data, at dizzying speed. And the vast majority of that data isn’t the kind • Rapidly index the entire body of that’s managed in databases. It’s unstructured and semi-structured data: the docu- unstructured data in your enterprise ments, presentations, spreadsheets and emails that hold the intellectual property of • Automatically classify all unstructured the organization. data based on content similarity With data volumes increasing at such alarming rates, organizations are having a • Index and classify terabytes per day tough time answering three fundamental questions: • Manage unstructured data in-place, • What do I have? without moving it to proprietary repositories and disrupting natural • Where is it? workflows • How do I get it when I need it? • Provides a single view into all Without the ability to readily find the information stored within those data files, orga- information assets nizations find themselves hampered in executing business processes that depend • Architected for massive scalability on this data. They have: • Manual and inaccurate data risk management procedures FeATuReS • Inefficient and costly legal discovery processes • Multi-tiered, grid computing • Costly redevelopment, rather than re-use, of existing material architecture • Data storage practices that are misaligned with business value of the data • Federated index has small storage The Digital Reef Solution footprint and unique performance optimizations Digital Reef is a combination of innovative technologies, each of which improves an • Multi-tenant, role-based security model organization’s ability to leverage unstruc- tured data, but together, provide game- • True auto-classification – no taxonomies to design changing capabilities. • Software solution uses commodity Ability to Index Vast Quantities of Data hardware Digital Reef can begin examining and • Identify exact and near duplicates cataloging all of the unstructured data in • Reconstruct email threads across the the enterprise the same morning that it’s installed and configured. This index pro- enterprise vides enterprise search capabilities for documents based not only on their meta- • Pattern detection to find sensitive or data, but also their full content. Our innovative indexing scheme is designed for personal information massive amounts of data, a vast improvement on existing technologies that simply • Discover similar content by example can’t handle such huge scale. • Build and move collections of data Advanced Data Analysis Features Beyond the capabilities of enterprise search, users are provided a set of tools that • Transform files into different formats user preference allow them to easily find the information that is most relevant to them, while elimi- nating those that bear very little relevance. Many of these tools are based on Digital Reef’s similarity engine. A core aspect of the Digital Reef innovation, it examines the content, structure, and metadata of each document and creates a digital signature of that document. Leveraging this engine, users can then command the system to About Digital Reef has a document, document extract, or set of documents that they ﬁnd interesting, Digital Reef has created the ﬁrst they can ask Digital Reef to ﬁnd other documents that are similar and consequently, massively-scalable unstructured data most relevant. management platform for automatically Similarity-Based Classiﬁcation System discovering vital information trapped within vast stores of unstructured After Digital Reef has created the document signatures, it sorts through the entire data. By rapidly examining all of body of data and automatically determines the natural organization of the informa- an enterprise’s data and identifying tion, based on document similarity. More like an ontology than a pre-determined relevant content, Digital Reef allows taxonomy, Digital Reef does not require that a classiﬁcation scheme be built, or even organizations to respond quickly when suggested, to the system. This allows Digital Reef owners to derive the full value called upon to ﬁnd speciﬁc information of the product without ﬁrst enduring the expense and delays associated with long – even if they didn’t previously know periods of analysis, design, and conﬁguration. they had it. Large enterprises use Data Management Capabilities Digital Reef to signiﬁcantly reduce No unstructured data management platform is complete without the ability to take the burden, cost, and risk associated action on the data. Digital Reef provides the capability to copy, move, transform, and with locating and producing required delete bodies of documents based on prescribed business policies. information for legal discovery, risk management, knowledge re-use, An Architecture for Scale and storage management processes. While all of the previously described capabilities are themselves attractive, they With Digital Reef, enterprises know would have limited applicability to large enterprises if they were built on a limited what they have, where it is, and how architecture. Digital Reef was designed from the ground-up for mammoth scale. Its to access it when they need it. Digital multi-tiered, grid computing architecture allows organizations to simply add more Reef is headquartered in Boxborough, servers to the appropriate tier to improve performance. Digital Reef manages these Massachusetts. additions automatically and re-allocates the workload appropriately. Next Steps 978-893-1000 For more information on how Digital Reef can help your organization solve the un- 85 Swanson Road, structured data management problem and proactively address legal discovery, data Boxborough, MA 01719 risk management, knowledge re-use, and data storage issues, please contact us at 978-893-1000 or write to info@digitalreeﬁnc.com 85 Swanson Road | Boxborough, MA 01719 | 978-893-1000 www.digitalreeﬁnc.com