Special Event Permit Application
A Special Event Permit is required for any event that uses a city street, sidewalk, alley, or other street right-of-way that obstructs, delays, or interferes with the normal flow of vehicular or pedestrian traffic, or does not comply with traffic laws and controls. Some examples are: an athletic event, 5/10K run, marathon, bicycle race, fundraising walk, block party that closes a city street or sidewalk, farmers market, street market, exhibition (i.e., car show, air show), festival, indoor or outdoor musical concert, or other social event or gathering.
This application will assist City Staff in determining the permit needs of your event. Be aware there may be other agencies (for example, the County Health Department) that you may need to contact for additional permits for the event. Planning Department staff will act as a liaison to other city departments but will not complete forms or represent your agency in discussions with outside agencies. If you have questions, please contact us at:
City of Murrieta – Planning Department Leticia Newell, Junior Planner 26442 Beckman Ct. Murrieta, CA 92562 (951) 461-6061 • Fax (951) 698-3416
Fees are as follows: Residential, Non-commercial, neighborhood block parties - $50.00 Special Event Permit - $500.00 (This is for profit & non-profit organizations alike) Police Services - $75.00 per hour. This rate is not to exceed $1,000.00 per day for
two officers.
Fire Services - $60.00 per hour. This rate is not to exceed $1,000.00 per day for two paramedics. Additional Permits and Fees may be required for Special Events
Insurance Applicant shall provide the City with evidence of general liability insurance to cover any claims that may result from the event, the minimum amount of which shall be $1,000,000 per occurrence (combined single limit for bodily injury and property damage). The City, its officers, employees and agents shall be named as an additional insured.
SPECIAL EVENT PERMIT APPLICATION SUBMITTAL REQUIREMENTS CHECKLIST 1. PLANNING APPLICATION FORM WITH OWNER AND APPLICANT’S SIGNATURE. 10 SETS OF SITE PLANS (folded to 8 ½” x 11”) APPLICATION FEE OF $500.00 INSURANCE NAMING CITY OF MURRIETA AS ADDITIONALLY INSURED. CITY OF MURRIETA BUSINESS LICENSE. SECURITY SERVICE CONTRACT ABC LICENSE (IF APPLICABLE) PROPERTY LEASE HEALTH DEPARTMENT APPROVAL (IF APPLICABLE) SPECIAL EVENT PACKET
2. 3. 4.
5. 6. 7. 8. 9. 10.
CASE NUMBER _______________ Date _________________________ Case Planner ___________________
SPECIAL EVENT FORM
TITLE OF EVENT: ________________________________________________________________ TYPE OF EVENT: _________________________________________________________________ LOCATION OF EVENT: ___________________________________________________________ DATE(S) OF EVENT: _____________
Day 1
_____________
Day 2
_____________
Day 3
_____________
Day 4
SET-UP DATE: _____________________ EVENT TIMES: _____________
Day 1
CLEAN-UP DATE: _______________________ _____________
Day 3
_____________
Day 2
_____________
Day 4
EVENT ORGANIZER: ______________________________________________________________ CONTACT PERSON: _______________________________________________________________ ADDRESS: ______________________ CITY: _____________ STATE: ________ ZIP: _________ PHONE: _______________________________ CELLULAR: _______________________________ FAX: ___________________ EMAIL: __________________________________________________ ON SCENE CONTACT: _____________________________________________________________ PHONE: ____________________________________ CELLULAR: __________________________ ACTIVITES: _______________________________________________________________________ ___________________________________________________________________________________
______________________________________________________________
ENTERTAINMENT: ________________________________________________________________ ___________________________________________________________________________________ ESTIMATED ATTENDANCE: ________ ONE DAY: _________ ENTIRE EVENT: _________ Are you a Nonprofit Organization? __ Yes __ No
Nonprofit ID#:_________________________________
**Note – Planning Department is not authorized to waive any fees. A fee waiver can only be authorized by the City Manager. If the fee is to be waived, you must submit proof of the waiver in writing to the planning department with this application.
Special Event Permit Application Event Specifics:
General Location of Event:_________________________________________________________________ Are there Street or Sidewalk Closures?: __Yes __No If yes, Please attach event schedule with closure locations and times. Include a diagram of your event site and traffic plan: Include street closures (proposed location of barricades and traffic detour routes). You may be required to obtain a professional traffic plan. Indicate the location of all stages, bleachers, grandstands, scaffolding, canopies, tents, portable toilets, booths, beer gardens, cooking areas and other temporary structures. Include a 20-foot wide emergency access lane, and exit and entry points for areas that are fenced or occur within tents or other structures. Parking and a shuttle (if applicable) must be included within the site plan.
Fire Regulations:
__ Yes __ No Will you be using tents over 200 square feet or canopies over 400 square feet? __ Yes __ No Will you be using electric generators? __ Yes __ No Will you be cooking or using equipment that emits a flame, heat, or spark? __ Yes __ No Will you be utilizing any aerial stunts or elements in your activity? If yes, give details ___________________________________________________________ __ Yes __ No Will you be releasing doves or balloons or will someone be parachuting in? __ Yes __ No Will you be using pyrotechnics (fireworks) or explosives? If yes, please attach detailed information about the specific plan. Pyrotechnic Ian: ___________________________ License # _________________________ Phone:____________ Mobile:_____________ Fax:____________ email:______________ For questions and concerns regarding the above items, please contact the City of Murrieta Fire Department at (951) 304-FIRE (3473).
Security and Safety:
__ Yes __ No Will you be hiring a security company? If yes, please provide a security plan. Security Company: ___________________________ License # _______________________ Phone:____________ Mobile:_____________ Fax:____________ email:_____________ __ Yes __ No Will you be hiring an emergency medical service provider? If yes, please attach detailed information about the specific plan. Emergency Services Provider: _____________________ License # ____________________ Phone:____________ Mobile:_____________ Fax :____________ email:_____________
Upon review of this application, the applicant may be required to provide security and/or emergency medical aid at its own expense through the use of Murrieta Police, Fire, or private services.
Food and Beverage:
__ Yes __ No Will food or beverage be sold at this event? __ Yes __ No Will the event be catered? If yes, please attach detailed information about the specific plan. Catering Company: ___________________________ Business License # ______________ Phone:____________ Mobile:_____________ Fax:____________ email:______________ __ Yes __ No Will food preparation occur at the event site? Food sales and service must meet Riverside County of Health Guidelines and may require a permit. For more information, see Riverside County Department of Health 38740 Sky Canyon Dr. Murrieta, CA 92563 (951) 461-0284 (local office) www.rivcoeh.org.
__ Yes __ No Will alcoholic beverages be furnished at the event? __ Yes __ No Will alcoholic beverages be sold at the event? (This includes ticket sales for alcohol.) If yes, please describe below how sales to minors will be avoided at the event. (For example, ID check, bracelets, gated venue) _____________________________________________ _________________________________________________________________________ Alcohol sales require a permit. For more information, contact Alcohol Beverage Control 3737 Main Street, Ste. 900, Riverside, CA 92501 (951) 782-4400, www.abc.ca.gov.
Clean-up and Restroom Facilities:
__ Yes __ No Have you hired a company responsible for clean up? If yes, please attach information about the specific plan. Clean-up Company Provider: _____________________ Business License # _______________ Phone:____________ Mobile:_____________ FAX:____________ email:________________ If no, how will trash be disposed? _________________________________________________ A refundable cleaning deposit may be required. Fees are based on size of event. The applicant will be billed for any clean-up expenses incurred by the City if it exceeds the deposit amount collected.
__ Yes __ No Are you renting restroom facilities? If yes, please attach information about the specific plan? (list number and locations) Restroom Facility Provider: _____________________ Business License # ________________ Phone:____________ Mobile:_____________ FAX:____________ email:________________ Date and time of pick and drop-off _________________________________________________ If no, how will the restroom facilities be provided?_____________________________________
Amplified Noise:
__ Yes __ No Will the event have amplified PA system? __ Yes __ No Will the event have live music?
Event notifications:
You will be required to notify residents and businesses affected by the event. Sample forms are enclosed. If any portion of your event takes place on private property you will be required to obtain written permission from the property owner and provide it with the application If you are having an event in Historic Downtown Murrieta you will be required to notify the Historic Downtown Murrieta Association (HDMA) about the event no later than 60 days prior to the date of your event. For more information contact: Michelle Carter at (951) 461-6120.
Animals and Miscellaneous:
__ Yes __ No Will there be animals present? (petting zoo, circus, pony rides, dogs) If yes, please explain: ____________________________________________________ __ Yes __ No Will there be any construction of temporary structures, stages? If yes, please explain: ____________________________________________________
Additional Information:
Is there additional information pertinent to this event that should be included?
___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________
Hold Harmless & Cancellation Agreement
If the event is cancelled, notice must be given to the city, seven days prior to event cancellation in writing. Applicant agrees that any false statement or material misrepresentation made in support of this application and permit is cause for denial of issuance of a Special Event Permit. Applicant also agrees that failure to adhere to the policies and procedures established by the City of Murrieta or any conditions or restrictions imposed upon the permit by any City Department is cause for revocation of the Special Event Permit. Applicant further agrees the permit may be revoked at any time by a City Representative. By signing below, the special permit applicant accepts all financial responsibility for the special event indicated within the application and is acting as the representative for the organization listed within the application. In consideration of the granting of this application and permit for special event for __________________________(name of event) on ____________(date) the __________________________(name of organization) shall protect, defend, indemnify and hold the City of Murrieta, its officers, employees and agents (collectively, “City”) harmless from any and all losses, damages, claims for damages, liability, suits, judgments, expense or cost arising from any injury or death to any person or damage to any property including all reasonable costs for investigation and defense thereof (including, but not limited to, attorney fees, court costs and expert fees) of any nature whatsoever arising out of or attributed to issuance of the Special Event Permit herein identified or the authorization thereof regardless of where the injury, death, or damage may occur, unless such injury, death or damage is caused by the sole negligence or willful misconduct of the City.
Please check the box for web certification in lieu of your Signature:
___________________ Name
_____________________ Signature
_________________ Date
Additional Information
City of Murrieta Business License Park Shelter & Recreation Hall Reservations/Information Engineering Department Building Department Police Department Fire Department Riverside County Health Department Alcohol Beverage Control (ABC) (951) 461-6042 (951) 304-PARK
(951) 304-CITY (951) 304-CITY (951) 304-COPS (951) 304-FIRE (951) 358-5172 (951) 782-4400