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Consultant PQC - Department of Housing and Public Works

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					Application Guide
Consultant PQC
For further information or additional copies of this
document contact:


PQC Registrar
PQC Infoline 1800 072 621
Telephone 07 3224 5241
Fax 07 3224 5498
Email pqcregistrar@publicworks.qld.gov.au


Department of Public Works
GPO Box 2457
Brisbane Qld 4001

May 2011
www.publicworks.qld.gov.au
Contents
Introduction                                                                    4
Consultant PQC Application                                                      8
      Form 1     Applicant Details                                              8
      Form 2     Self Assessment                                                12
      Form 3     Office Details                                                 14


Attachment 1 -   Government Building Project Definition (CWMF)

Attachment 2 -   Commission types, service activities and building industry
                 consultants to undertake government building project related
                 commissions as required under the whole-of-Government Capital
                 Works Management Framework (CWMF) and the Maintenance
                 Management Framework (MMF)

Attachment 3 -   Commission types and service activities for the Department of Local
                 Government and Planning

Attachment 4 -   Form 3.11.2 Appendix: Criteria Responses (Department of Local
                 Government and Planning Preferred Supplier Arrangement Criteria
                 response forms)
Introduction
This guide provides detailed information for consultants seeking registration on the Queensland
Government’s Prequalification (PQC) System.

Currently, the PQC System and its supporting database are accessed by Queensland Government departments
seeking to engage appropriately prequalified:

      •   building industry consultants to undertake government building project related commissions as
          required under the whole-of-Government Capital Works Management Framework (CWMF) 1 and the
          Maintenance Management Framework (MMF); and

      •   Service providers required for the delivery of infrastructure undertaken by the Department of Local
          Government and Planning 2 .

In this document, the term:

“Applicant” is defined as the entity (an individual, a company or partnership) that is applying for
prequalification in order to be invited to submit proposals and enter into contracts with the Queensland
Government.

“Consultant” is the term utilised under CWMF/MMF to describe an organisation or individual contracted to
provide particular services in relation to a government building project. Throughout the document
Consultant and Contractor are used interchangeably.

“Contractor” is the term utilised by the Department of Local Government and Planning to describe service
providers. Throughout this document Consultant and Contractor are used interchangeably.

“Government building project” is a term utilised under CWMF/MMF and is defined in Attachment 1.

“Office” is defined as that office, which is not a site office, from which the normal consulting business of the
Applicant is conducted.

“Service Activity” is the term utilised within the PQC system to describe the service being provided (eg.
Cadastral Survey, Urban Design or Mechanical Engineering)

“Registrant” is defined as the entity (an individual, a company or partnership) that has satisfied the
requirements for registration on the Prequalification (PQC) System and has been issued with a Certificate of
Registration and an accompanying Schedule to Registration of Prequalification.




1Application for PQC registration is only required if the Applicant is seeking to undertake commissions with a fee
value:
    • exceeding $30,000; and/or
    • less than $30,000 where the service risk is determined to be high (i.e. Service Risk Rating of 3 or 4 as covered
       in the Consultant PQC: Service Risk Assessment guideline).
2   No minimum fee value applies to DIP service activities and PQC registration.

Consultant PQC: Application Guide                                                                     Page 4 of 20
“Significant Individual” is defined as:

        a) an ‘influential person’ as defined in the Queensland Building Services Authority Act 1991, namely:
        “for a company, means an individual, other than a director or secretary of the company, who is in a
        position to control or substantially influence the conduct of the company's affairs, including, for
        example, a shareholder with a significant shareholding, a financier or a senior worker”;

        b) a director, secretary, senior worker or senior Worker of the Applicant/Registrant; or

        c) in the case of a sole trader or individuals in partnership:

                 i) the party/ies identified as the Applicant/Registrant; and

                 ii) an individual who is in a position to control or substantially influence the conduct of the
                 Applicant's/Registrant's affairs, including, for example, a financier or senior Worker.

“Worker” as defined in the Workers’ Compensation and Rehabilitation Act 2003.

Minimum requirements for prequalification
Before completing and submitting an application, Applicants must meet the minimum requirements for
prequalification. Applications that do not meet these minimum requirements may be rejected.

•   To prequalify as a company, Applicants will need to provide a valid Australian Business Number
    (A.B.N.) and Australian Company Number (A.C.N.).

•   To prequalify as a sole trader, Applicants will need to provide a valid A.B.N.

•   To prequalify under a business name, Applicants will need to provide a valid registered trading name
    and Registered Business Number (R.B.N.).

•   Most consultant services require registration or licensing by a statutory body. Where this is the case,
    registration/licence numbers or copies of certificates of registration/licence in the name of the business,
    or the name of individuals within the business, as appropriate, are to be provided at the time of
    application.

•   Applicants must hold professional indemnity and public liability insurance to prequalify and will need
    to provide copies of insurance certificates.




Consultant PQC: Application Guide                                                                Page 5 of 20
The application
There are three parts to the application. All parts must be completed and forwarded together to the PQC
Registrar.

Form 1 - Applicant Details          This form records information relating to the Applicants’
                                    business entity.

Form 2 - Self Assessment            This form consists of twenty-one self-assessment
                                    questions designed to determine the Applicant’s self
                                    assessed PQC Level. Questions cover the key indicators
                                    of experience, systems, people and business activity.

Form 3 - Office Details             This form records information relating to the Applicant’s
                                    office or offices. For businesses with more than one
and Conditions of
                                    office, additional copies of this form should be
Application for PQC
                                    submitted. When submitting an application, Applicants
and Conditions of                   must provide a signed acknowledgement of the
Prequalification (PQC)              conditions of application for prequalification.

Form 3.11.2 Appendix:               This form is specific to Department of Local Government
Criteria Responses                  and Planning and is the form used for applicants to list
                                    their skills and experience against the stated criteria.



Application processing
Applications will generally be processed within four to six weeks after submission. Should there be any
issues with the application, Applicants will be contacted. Applications that fail to meet the minimum
requirements for prequalification may be rejected. If an application is rejected, the Applicant will be notified
and advised of the reason for rejection.

Successful Applicants will be issued with the following documents:

Certificate of                      This certifies that the Registrant is prequalified to be
Prequalification (PQC)              invited to submit proposals for commissions invited
                                    under the PQC System. It states the PQC registration
                                    number and issue date.

Schedule to Registration of         This identifies the Registrant’s prequalification levels and
Prequalification (PQC)              is issued together with one or a number of Office
                                    Registration Details forms that confirm key aspects of the
                                    Registrant’s service provision (eg. management systems,
                                    geographical areas of operation and project types).

Conditions of                       By submitting a PQC Application, Applicants agree
Prequalification (PQC)              (should the application be successful) to be bound by
                                    these conditions.




Consultant PQC: Application Guide                                                                  Page 6 of 20
Maintaining PQC details
It is a Condition of Prequalification that Registrants maintain their details in the PQC System. If these details
are incorrect or not current, Registrants may miss opportunities to be included on select lists and
consequently not be invited to submit proposals for commissions invited under the PQC System. Should a
Registrant need to amend any details, the Registrant should contact the PQC Registrar. Some changes may
require reassessment and/or supporting evidence.

Further application details
All application forms are able to be filled out by hand, or while displayed on your computer screen.
However, application forms can not be saved or submitted over the internet. As such application forms need
to be printed, signed by hand and sent back to the PQC Registrar by mail.

Please note that the date and currency fields in the application forms have an auto-correct feature attached
to them. This means that once you have entered the date and money value, they will convert to the correct
format automatically.




Consultant PQC: Application Guide                                                                Page 7 of 20
Consultant PQC: Application
Form 1           Applicant Details
Each section in the Consultant PQC: Application Guide is numbered to align with the Consultant PQC:
Application and allow easy referencing.


1.1     Applicant details
Name of applicant
Applicant is defined as the entity (an individual, a company or partnership) that is applying for
prequalification in order to be invited to submit proposals and enter into commissions with the Queensland
Government.

Trading name
A trading or business name is a name under which the Applicant operates. Where an Applicant chooses to
trade under a name other than its name, or registered company name, it must register the trading name as a
business name. For businesses operating in Queensland, registration is available through the Queensland
Office of Fair Trading.

If a sole trader chooses to use the sole trader’s name as a business name (that is, given names and/or initials
followed by the surname without any addition), the name does not have to be registered as a business name.
If anything is added to the name (for example John Smith Architectural Services, John Smith Engineering
Services or John Smith and Associates), the name must be registered. For more information, visit
www.fairtrading.qld.gov.au.

Australian business number (A.B.N.)
The Queensland Government requires that all consultants seeking to undertake commissions invited under
the PQC System must have a valid A.B.N. For more information visit www.business.gov.au.

Australian company number (A.C.N.)
To be eligible for prequalification as a company, the company name must be correctly registered with the
Australian Securities and Investments Commission (ASIC) and the company must be able to provide a valid
A.C.N. For more information visit www.asic.gov.au.

Registered business number (R.B.N.)
After successfully registering a business name, businesses are issued with an R.B.N.

Web address (URL)
If the applicant has a web address, they are invited to provide details in this field.

Net average fee value per year
The information provided is used only for the purpose of assessing the value of opportunities of registrants
as the basis for determining the initial order of long lists when select lists are being prepared for
commissions (refer to Attachment 2 of the Consultant PQC: Invitation and Selection Process guideline for
further information).




Consultant PQC: Application Guide                                                              Page 8 of 20
Applicants need to provide the net average fee value per year for their business based on the previous two
financial years of operation. The net average fee value is to exclude any fees paid by the Applicant to
subconsultants where the Applicant performed the role of principal consultant.

If the Applicant has not been operating for the full period specified, the calculation should be based on an
annualised amount for the period of operation. If the Applicant’s business structure has altered significantly
within the specified period; for example, as a result of a merger, the calculation should be the greater of an
annualised amount for the period of operation of the new entity or the sum of the net average fee values per
year of each of the merged entities over the two financial years of operation prior to the merger.

If there is any uncertainty regarding this requirement, contact the PQC Registrar.

The figure provided must be able to be supported by appropriate evidence. The PQC Registrar may request to
sight such evidence in order to process the application.

All the above information is mandatory with the exception of the web address.

1.2 Project specific consortia
Indicate whether or not the Applicant is interested in forming or participating in a project specific
consortium if the Applicant’s business does not meet the prequalification requirements to undertake a
commission associated with the project in its own right.
This information is not mandatory, but required if the Applicant is seeking direct participation in project
specific opportunities.


1.3     Human resource schedule
1. Insert the names of the main and, if applicable, other offices in the left hand fields of the table. Only
   include Queensland offices. If there is only one office, this office location should appear in the Main
   Office space.

2. For each office location, record the number of workers.

3. Total the number of workers for all Queensland offices.

4. If applicable, also total the number of workers interstate and overseas.

5. Total all workers associated with the Applicant’s business.

This information is mandatory.

1.4     Insurances
Professional indemnity (P.I.)

Applicants must provide the following P.I. insurance details (Policy Holder, Insurer Name, Policy Number,
Policy Expiry Date, Value of Cover ($A)), and a copy of the certificate of currency.

Members of an occupational association the subject of an approved scheme pursuant to the Professional
Standards Act 2004 will have certain liabilities limited in accordance with that Act. Applicants who are
eligible to limit their liability under such a scheme should indicate the occupational scheme under which
they are covered and the corresponding liability limitations.




Consultant PQC: Application Guide                                                              Page 9 of 20
All consultants on the PQC System are required to maintain a P.I. insurance policy with the following
provisions:

        a minimum insured amount of $1M per claim;
        personal injury coverage;
        continuity of coverage for a period appropriate to the commission types undertaken; and
        a maximum excess of $50,000 (a higher excess may be acceptable if the consultant is able to
        demonstrate to DPW that sufficient Net Tangible Assets exist in the consultant’s trading entity to
        justify the higher excess).

The amount of Professional Indemnity Insurance to be held by consultants for particular commissions is to
be nominated in the invitation documents and will vary generally from $1M to $10M, depending on the
commission type, service risk rating and the estimated cost of the project associated with the commission.

The table below provides a guide to the likely amount of insurance required for varying commissions. This
has been adapted from the Australasian Procurement and Construction Council’s (APCC’s) publication
Professional Indemnity Insurance Guidelines in the Building and Construction Industry accessible through
the APCC website www.apcc.gov.au.

Table: Amounts of Professional Indemnity Insurance ($M) Relative to Project Cost and Commission Service.


Project Value                PQC1    PQC2                  PQC3                             PQC4


<$2M                          $1M     $1M                   $1M                              $2M

$2M to <$5M                   $1M     $1M                   $2M                              $2M

$5M to <$20M                  $2M     $2M                   $5M                              $5M

$20M to <$50M                         $5M                  $10M                             $10M


$50M to <$100M                                             $10M                             $10M

$100M+                                                Refer Building                   Refer Building
                                                        Policy Unit                      Policy Unit


Public liability (P.L.)
At the time of application, Applicants must provide the same details to those for their P.I. insurance policy.

All consultants on the PQC System are required to maintain a P.L. insurance policy with the following
provisions:

        a minimum insured amount of $5M per claim; and
        a maximum excess of $50,000.

As with the excess provisions for P.I. insurance, a higher excess may be acceptable if the consultant can
demonstrate that sufficient Net Tangible Assets exist in the consultant’s trading entity.

Consultant PQC: Application Guide                                                              Page 10 of 20
Workers compensation
In accordance with the Workers’ Compensation and Rehabilitation Act 2003, Applicants employing any
workers at their workplace will need to provide their WorkCover policy number. For more information visit
www.workcoverqld.com.au and follow the “employers” link.

All the above information is mandatory.


1.5     Prequalification history
Registration or prequalification with other clients or authorities
Provide the name of the client or authority administering the registration and/or prequalification system, for
example, the Queensland Department of Main Roads, QBuild or the Local Government.

Has the applicant (including any partner or any significant individual of the applicant) had an application
for PQC registration declined?
This question refers to previous applications lodged in the Applicant’s name or in the name of a Partner or a
Significant Individual of the Applicant (see definition in Introduction) that sought PQC registration
associated with another business. If the answer is ‘yes', supply the name under which the unsuccessful
application was lodged and the date on which the application was made.

Is the applicant (including any partner or any significant individual of the applicant) currently registered on
the PQC system?
This question refers to a current PQC registration appearing in the Applicant’s name or in the name of a
Partner or Significant Individual of the Applicant (refer definition in Introduction) associated with another
registrant on the PQC System. If the answer is ‘yes', supply the name of the registrant.

All the above information is mandatory if applicable.


1.6 Propriety
Propriety checklist
This checklist seeks to identify any issues related to the propriety of any Significant Individuals identified in
3.7 (Form 3). Details need to be supplied for any questions to which the answer is ‘yes'.

Full name and details
The details need to identify the Significant Individual involved and describe the circumstances relating to the
question to which the answer was ‘yes' for the propriety checklist. If necessary, attach additional details.
This information is mandatory.




Consultant PQC: Application Guide                                                                Page 11 of 20
Form 2           Self Assessment
The self assessment questions are designed to assist in determining each Applicant’s PQC Level. The PQC
Level is a numeric score (1, 2, 3 or 4) that provides one indication of each Applicant’s capacity to handle
commissions and manage the associated risks. Other indicators are derived from the application details and
from feedback from referees.

A PQC Level of 1 indicates a business that meets basic industry standards. A score of 4 indicates a business
that operates at the leading edge of practice in a multisectoral global context. PQC Levels are not based on
financial capacity or business size.

There are 21 self-assessment questions; of which 13 require a yes/no response, and 8 involve choosing the
most appropriate response from a selection of four options. The questions are intended to give an indication
of the business as a whole by covering the following:

•   level of workforce qualifications,
•   work practices designed to broaden experience,
•   extent of training and workers support and involvement in innovative programs,
•   financial management, business process management and project planning,
•   performance management, industry body representation, business planning,
•   relationship management, use of networks and participation in industry development activities.

Applicants for CWMF Service Activities
Applicants seeking to register for work on minor building project related commissions under the CWMF only
are not required to complete this form. A minor commission is defined as a government building project
commission where the fee value does not exceed $30,000 and the Service Risk Rating is less than 3.
Applicants for these commissions are not required to have a PQC Level.

Evidence requirements
Responses to all questions must be able to be supported by appropriate evidence. The PQC Registrar may
request to sight such evidence in order to verify your self-assessed PQC Level. Accompanying each question
is a brief description of the evidence requirements. The list of evidence types is not exhaustive and your
business may be able to provide other supporting material.

Interpreting the questions
The self-assessment questions refer to the business as a whole. If, for instance, one office of three meets a
criterion ‘mostly’ but the others meet the criterion ‘sometimes’, then the business may rate as meeting this
criterion ‘usually’, which is mid-way between ‘mostly’ and ‘sometimes’.

As a sole practitioner, some questions, such as those referring to ‘all workers’, may not seem to apply.
However in a sole practitioner firm, a reference to ‘all workers’ should be interpreted as referring to the sole
practitioner.




Consultant PQC: Application Guide                                                                Page 12 of 20
Calculating the PQC level
At the end of each set of questions, total the ticks in each column and transfer the totals.

Part 1 Scoring
     How many "Yes" responses did you indicate for questions 1-13?
                                         1
     3 or less?                  Score

                                         2
     4-6?                        Score
                                                   Transfer score to Step 1
     7-9?                        Score   3

     10 or more?                 Score   4


Part 2 Scoring

                                                                                           Column 1    Column 2   Column 3    Column 4


     Total number of responses in each column for questions 14-21?


                                                                                             x1          x2         x3          x4

     Multiply each column total by the above multiplier


     Total figures for Part 2

                                                                                                      ÷8
     Calculate your average score for Part 2 by dividing the above total by 8
     (the number of questions in Part 2). Do not apply rounding




      Step 1                                    Transfer your score from Part 1 to this box


                                                                                                           +
      Step 2                                    Transfer your score from Part 2 to this box


                                  Add the figure from Step 1 to the figure from Step 2 and
                                                                                                           =
      Step 3
                                                                         record in this box


                                                                                                           ÷2
      Step 4                    Calculate your average score for Parts 1 and 2 by dividing
                                                                the total from Step 3 by 2


      Step 5                    Round your average score (from Step 4) to a whole number
                              (scores with a decimal of 0.7 or more are rounded up to the nearest
                            whole number, those with a score of less than 0.7 are rounded down to
                                                                        the nearest whole number)




Consultant PQC: Application Guide                                                                                     Page 13 of 20
Form 3           Office Details
This form captures details specific to the office/s identified in Form 1. Make a copy of Form 3 and complete
for each office.


3.1     Office details
Name of applicant
Applicant is defined as the entity (either an individual, a company or partnership) that is applying for
prequalification in order to be invited to submit proposals and enter into commissions with the Queensland
Government.

Office location (town/city)
The office location name given in 1.3 (Form 1) should be used here.

Office type
Offices are classified as Main Office or Regional Office. Where there is only one office, it should be classified
as the Main Office.

Business address
Refers to the physical or 'street' address where the office is located.

Postal address
If the postal address is the same as the office address, indicate using the tick box.

All the above information is mandatory.


3.2 Workplace rehabilitation
Workplace rehabilitation
Applicants with thirty or more workers at their workplace may be required to provide their workplace
rehabilitation number, name of a rehabilitation co-ordinator and rehabilitation co-ordinator’s registration
number. For more information visit: www.qcomp.com.au.

This information is mandatory, if applicable.


3.3 Principal consultant
Principal consultant
Indicate whether or not the Applicant is interested in acting as a principal consultant.


3.4 Indigenous community experience
Indigenous community experience
Indicate here whether or not the Applicant is interested in providing consultancy services to indigenous
communities (eg Australian Aboriginal and Torres Strait Islander communities).


Consultant PQC: Application Guide                                                               Page 14 of 20
3.5 Preferred contact for this application
Preferred contact
Provide the name and contact details of the person who can be contacted by Queensland Government
officers on matters relating to this application for prequalification and for ongoing prequalification queries.
This will not apply to every office in the instance of multiple offices.

This information is mandatory.


3.6 Preferred contact for this office
Contact for this office
The name and contact details of the person at this office who can be contacted by Queensland Government
officers on matters relating to government building commissions and prequalification queries relating to this
office.

This information is mandatory.


3.7 Propriety (fit and proper) considerations
Significant individuals list
In the table provided, list details of all Significant Individuals (refer to the definition of a Significant
Individual in Introduction) associated with the business - their names, position within the business and their
office location. Make additional copies of the table as required.
This information is mandatory.

3.8 Management systems
Quality management systems
Applicants are required to provide details of their Quality Management System (QMS) status at the time of
application.

Certified - If claiming Certified status, Applicants must provide a copy of their current certificate and
schedule.
Awaiting Certification - There are two options that may apply if claiming Awaiting Certification status -
Awaiting 3rd Party Audit and Self Assessed. To be eligible to undertake commissions with an assessed
service risk of 2, 3 or 4, Registrant’s must have a 2nd or 3rd party certified QMS.
Awaiting 3rd Party Audit - If the Applicant’s QMS is scheduled to be audited by a third party certifier
within a month of submitting an application, the Applicant may claim awaiting certification status.
Applicants claiming this status will need to provide written confirmation from the third party certifier of an
audit date at the time of application.

Self Assessed - Through Queensland Government Chief Procurement Office’s Quality Assurance Certification
Program, Applicants can apply to have their QMS registered as Self Assessed. A Self Assessed QMS is a fully
implemented and maintained QMS consisting of all of the applicable elements of the QMS standard.
Applicants must provide written confirmation from the Queensland Government Chief Procurement Office of
their business’s self assessed status at the time of application.
For more information visit: http://www.qgm.qld.gov.au/08_qa/qa_program.htm



Consultant PQC: Application Guide                                                               Page 15 of 20
Permissible exclusions
AS/NZS ISO 9001:2000 permits exclusion of certain clauses that are not applicable to a business. An
Applicant claiming permissible exclusions from AS/NZS ISO 9001:2000 must list these in the space provided.

Clause 1.2 of ISO 9001:2000 defines the conditions under which a business can exclude certain requirements
that are not relevant to their QMS. Exclusions are limited to sub-clauses within clause 7.

This information is mandatory if claiming a QMS.



Environmental management systems
Only Registrants with an Environmental Management System (EMS) will have the opportunity to be invited
to submit proposals on commissions that, due to their environmental sensitivity, require the consultant to
have an EMS in place. The need for an EMS is determined for each commission.

Certified - If claiming certified status, Applicants must provide a copy of their current certificate and
schedule.

Awaiting certification - There is no self-assessed option for AS/NZS ISO 14001:2004 as there is for Quality
Management Systems. If an Applicant’s EMS is scheduled to be audited by a third party certifier within a
month of submitting the PQC Application, the Applicant may claim awaiting certification status. Applicants
will need to provide written confirmation from the third party certifier of an audit date at the time of
application.

This information is mandatory if claiming an Environmental Management System.



Sustainable Procurement

The Queensland Government is committed to protecting the environment and doing business with ethical
and socially responsible suppliers. The State Procurement Policy requires that all Government departments
establish sustainable procurement strategies for the procurement of goods and services. All registrants are
encouraged to support Government’s agenda by implementing within their practices appropriate policies and
procedures (documented in a ‘sustainable procurement policy’) to address:

    •   strategies to avoid unnecessary consumption and manage demand
    •   minimising environmental impacts of the goods and services over the whole-of-life of the goods and
        services
    •   suppliers’ socially responsible practices including compliance with legislative obligations to
        employees
    •   value for money over the whole-of-life of the goods and services, rather than just initial cost.

Registrants are required to indicate at form 3, 3.8 Management Systems whether they have a sustainable
procurement policy and if applicable provide a copy of this policy as part of the registration process.




Consultant PQC: Application Guide                                                                Page 16 of 20
3.9 Geographical areas of operation and fee ranges listing
This section identifies the geographical areas within which Applicants are seeking to work and the minimum
and maximum commission fee being sought.

1. Office Location - indicate the PQC Region (using the map from Form 3) within which this Office is
   located.

2. Regions Serviced - Mainland and Islands - indicate all the Mainland and/or Island PQC Regions in
   Queensland where this office is prepared to undertake work.

3. Minimum ($) – For each Mainland and/or Island PQC Region in Queensland where this office is prepared
   to undertake work, indicate the minimum GST inclusive fee value commission which this office would be
   prepared to undertake. Individual business priorities will dictate the minimum fee commission an office
   will be prepared to undertake.

4. Maximum ($) – For each Mainland and/or Island PQC Region in Queensland where this office is
   prepared to undertake work, indicate the maximum GST inclusive fee value which this office would be
   prepared to undertake. Applicants should not request ‘unlimited $.’

    Applicants should be able to demonstrate a reasoned approach to the determination of their nominated
    Maximum fee value.
All the above information is mandatory.


3.10 Project capabilities
Work category
If claiming a particular work category or categories, Applicants need to be able to provide evidence in the
Project List (section 3.13) of having successfully undertaken projects involving these work categories.

The Department of Local Government and Planning does not utilise work categories.

Project type/s
If claiming a particular project type, Applicants need to be able to provide evidence in the Project List
(section 3.13) of having successfully undertaken such project types, or projects of a similar complexity. If
Applicants have worked on a type of non-residential project not adequately described by the given project
types, other types can be specified under the sub-heading Other non-residential buildings.

The Department of Local Government and Planning does not utilise project types.

All the above information is mandatory for government building related commissions.


3.11 Commission type/s
Service activities are the services that the Applicant is able to offer. They are grouped under two broad
headings, namely:

•    building industry consultants to undertake government building project related commissions as required
     under the whole-of-Government Capital Works Management Framework (CWMF) and the Maintenance
     Management Framework (MMF); and

•    Service providers in support of the Department of Local Government and Planning.
Consultant PQC: Application Guide                                                             Page 17 of 20
These are further detailed in the following commission types:

CWMF / MMF

•   Building Project Management

•   Compliance

•   Cost Management

•   Design and Documentation; and

•   Survey/Site Investigation.

A detailed description of each of these service activities is provided at Attachment 2.



Department of Local Government and Planning

Services in support of Department of Local Government and Planning, such as:

Service Activity:

•   Business Advisory Services

•   Community Consultation

•   Design

•   Engineering

•   Environmental Services

•   Financial and Commercial Advisory Services, Economics and Cost Management

•   Geospatial

•   Planning

•   Valuation

A detailed description of each of these service activities is provided at Attachment 3.



Steps

1. In Attachments 2 and 3, identify the Commission type and service activity that the office can offer.

2. To prequalify for a particular service activity, the Applicant must have:

    •   One or more qualifications for CWMF/MMF

    •   All of the Qualifications and Experience stated for the Department of Local Government and
        Planning


Consultant PQC: Application Guide                                                            Page 18 of 20
    and, where required, registered/licensed person(s) who will provide the service. The details of the
    person(s) must be included in the key personnel by service activity list (section 3.12).

In addition, Applicants need to be able to provide evidence of having successfully completed claimed service
activities in the Project List (section 3.13).

This information is mandatory.



3.12 Key personnel by service activity
The details of the Key Personnel by service activity list directly support the claims for the service activities
made in the table at section 3.11. It is essential that Registrants regularly update this information to reflect
their current capabilities.

In accordance with the relevant legislation in Queensland, registered architects and professional engineers
listed on the Key Personnel by service activity list will be required to have full authority to make final
professional decisions associated with the service activity for which the Applicant is seeking prequalification.

Steps (refer example below)

1. Insert the name of the key personnel that provide the service by office in the Name column.

2. For these nominated key personnel, list in the Service Activities column all service activities the
   personnel are appropriately qualified and, where required, registered/licensed to undertake. Refer to the
   list of service activities used in the table at section 3.11.

3. For each service activity claimed, insert in the Building Industry Consultant Title column the title of the
   consultant that will provide this service. Refer to the list of Building Industry Consultant titles used in
   the table at section 3.11.

4. For each service activity/Consultant combination, list the key personnel’s relevant qualifications and/or
   memberships in the Qualifications/membership/experience column.

5. For each service activity/Consultant combination, list in the relevant registrations/licenses column the
   key personnel's active registration or licence under which they provide this service. Quote the
   registration or licensing body's name and the registration or licence number.

A registration or licensing requirement exists where there is a statutory or legal requirement for this. The
table at section 3.6 lists the qualifications and, where required, registration/license requirements associated
with the various service activities.

Example – Key Personnel by service activity list
 Name               Service Activities   Building Industry   Qualifications/    Active registrations/
                                         Consultant          memberships/       licences
                                                             experience
 Richard Adams      Building design      Registered          B.Arch., RAIA       BOA Reg. No.123456 
                                         Architect (BOA) 
 John Edwards       Energy               Mechanical          QBSA Licence 
                                                                                QBSA No. 12345 
                                         Contractor 

This information is mandatory.




Consultant PQC: Application Guide                                                                       Page 19 of 20
3.13 Project list
Provide details of relevant projects in progress, or completed within the last three years, for which this office
had primary responsibility and that support the project capabilities and service activities claimed at sections
3.11 and 3.12 respectively. The list may include non-government building projects.
Applicants should list projects undertaken by office. However, this will not preclude the project from
consideration should another office within the Applicant entity seek to use the project in order to
demonstrate its capacity to undertake a similar project.

Refer to the following sections when describing the project:

•   work category                   section 3.10
•   project type                    section 3.10
•   commission type                 section 3.11
•   service activity                section 3.11
Copies of existing records in another format, providing the same information, may be acceptable. Make
additional copies as required.

This information is mandatory.




Consultant PQC: Application Guide                                                                Page 20 of 20
Attachment 1 – Government Building Project Definition (CWMF)
Government building project generally means a project for a government department (as defined in the
Financial Accountability Act 2009) for:
a) the erection or construction of a building; or
b) the maintenance (other than service maintenance contracts), repair, renovation, alteration, extension, or
improvement of a building; or
c) the demolition or removal of a building; or
d) any site work (defined as building work under the Queensland Building Service Authority Act 1991)
related to work of any kind associated with (a) to (c) above as a separate contract in itself; or
e) the provision of services generally (including but not limited to power, lighting, communication, security
systems, fire, heating, ventilation, air conditioning, lifts, vertical transportation, water supply, sewerage or
drainage) under installation or supply and installation contracts associated with (a) to (c) above as a separate
contract in itself,
but excludes:
f) the construction, maintenance or repair of a road under the Land Act 1994;
g) the construction, maintenance or repair of a bridge;
h) the construction, maintenance or repair of railway tracks, signals or associated structures;
i) the construction, maintenance or repair of harbours, wharfs and other marine structures not related to land
based building work; and
j) the construction, maintenance or repair of a dam.
Notwithstanding, this definition should be taken as a guide only and is not exhaustive. This definition does
not capture grants to organisations that are external to government departments, although government
departments making grants to such organisations may, at their discretion and after receiving advice from the
Department of Public Works, attach conditions to a grant to give effect to the specific elements of the Capital
Works Management Framework. Enquires on the applicability to particular government building projects
should be directed to the Building Division, Department of Public Works.




Consultant PQC: Application Guide                                                              Page 1 of 1
 Attachment 2 – Commission types, service activities and building
 industry consultants to undertake government building project
 related commissions as required under the whole-of-Government
 Capital Works Management Framework (CWMF) and the
 Maintenance Management Framework (MMF)

Commission Type – Building Project Management                  Commission Type - Design and documentation (cont.)
Service activity         Building Industry Consultant          Service activity       Building Industry Consultant
Building Project                                               Environmental              Registered Civil Engineer
                             Building Licence (QBSA)
Management                                                                                (BPEQ)

                             Registered Architect (BOA)                                   Environmental Scientist
                                                                                          practicing in environmental
                             Registered Civil Engineer                                    engineering
                             (BPEQ)                                                       Landscape Architect (eligible for
Commission Type - Compliance                                                              corporate membership of AILA)
                                                                                          Certified Environmental Practitioner
Service activity         Building Industry Consultant
                                                                                          (CEnvP)
Building Certification       Building Surveyor (QBSA)
                                                               Fire
                             Building Surveyor Assistant                                  Registered Engineer (BPEQ)
                             (QBSA)                            Hydraulics/Plumbing        Registered Civil Engineer
                             Building Surveyor Technician                                 (BPEQ)
                             (QBSA)                                                       Hydraulics Services Designer
                                                                                          (QBSA)
Commission Type - Cost Management
                                                               Landscape Design           Landscape Architect (eligible for
Service activity         Building Industry Consultant                                     corporate membership of AILA)
Bill of Quantities           Quantity surveyor (eligible for
                                                               Mechanical (HVAC)          Registered Mechanical Engineer
                             AIQS membership)
                                                                                          (BPEQ)
Cost Planning and            Quantity Surveyor (eligible for                              Mechanical contractor (QBSA)
Management                   AIQS membership)
                                                               Security
                                                                                          Registered Electrical/ Mechanical
                                                                                          Engineer (BPEQ)
Commission Type - Design and documentation
Service activity         Building Industry Consultant          Structural                 Registered Civil Engineer
                                                                                          (BPEQ)
Acoustics                    Registered Engineer (BPEQ)                                   Engineering
Building Design              Registered Architect (BOA)                                   Technologist/Associate (Civil)
                                                                                          (NETR registered)
                             Building Designer (QBSA)
                                                               Vertical
                             Residential Designer (QBSA)                                  Registered Engineer (BPEQ)
                                                               Transportation
Civil Engineering            Registered Civil Engineer         Commission Type - Survey/Site investigation
                             (BPEQ)
                                                               Service activity        Building Industry Consultant
                             Engineering
                             Technologist/Associate (Civil)    Geotechnical                Registered Civil Engineer
                             (NETR registered)                                             (BPEQ)
Electrical (power,
                             Registered Electrical Engineer                                Engineering
data and
                             (BPEQ)                                                        Technologist/Associate (Civil)
communication)
                                                                                           (NETR registered)
                             Engineering
                             Technologist/Associate                                        Site Classifier (QBSA)
                             (Electrical) (NETR registered)
                                                               Surveying                   Licensed Consulting Surveyor
Energy                       Registered                                                    (SBQ)
                             Electrical/Mechanical Engineer
                             (BPEQ)
                             Engineering
                             Technologist/Associate
                             (Electrical/ Mechanical) (NETR
                             registered)
                              Mechanical contractor (QBSA)




 Consultant PQC: Application Guide                                                                     Page 1 of 5
PQC service activities are categorised under five commission types:
•   Building Project Management
•   Compliance
•   Cost Management
•   Design and Documentation
•   Site Investigation and Survey

Commission type: Building project management

Building project management commissions cover a broad range of activities associated with the
management, programming, procurement and contract administration of a project. This may
include the nominated roles and/or functions of Project Director, Procurement Manager,
Programmer, Project Manager, Principal's Representative, or Contract Administrator.
A service activity in this commission type can range across any or all of the project
implementation phases from pre-design to post-construction.

Service activity
Building project              covers the planning, co-ordination, direction, supervision and controlling of
management                    aspects of project direction, programming, procurement management and
                              contract administration. It may also covers the roles and/or functions of
                              Project Director, Procurement Manager, Programmer, Project Manager,
                              Principal’s Representative or Contract Administrator.


Commission type: Compliance

Compliance commissions cover the approval of all relevant documentation, specifications and plans for
compliance with building regulations before a building permit is issued, inspections during construction and
issue of a Certificate of Classification prior to occupation.

In addition, compliance services may involve:
     early reviews of design documentation to identify and resolve aspects which could hinder statutory
     compliance, thereby minimising subsequent costly changes and/or delays;
     early advice to designers to ensure cost effective interpretation and application of various legislative
     requirements;
     assessment of statutory compliance of existing buildings and advice on the extent of upgrading which
     may be required; and
     advising, where appropriate, and co-ordinating the preparation of applications seeking variations to the
     legislation when unique or special circumstances apply to a building project
     participation in the Fire Engineering Design Committee where a Fire Engineering solution is to be
     developed for a building
     assessment of statutory compliance of existing buildings and advice on the extent of upgrading which
     may be required; and
     advising on the preparation of applications seeking variations to the legislation when unique or special
     circumstances apply to a building project.

Service activity
Building Certification        covers, for example, fire systems, assessment of sanitary facilities, access,
                              egress and safe movement.




Consultant PQC: Application Guide                                                       Page 2 of 5
Commission type: Cost management

Cost Management commission cover cost planning and management aspects of a project including:
     programming of expenditure;
     cost estimating and monitoring of construction costs;
     establishment/operation of processes for cost management; and/or
     preparation of Bills of Quantities.
A commission in this category can range across any or all of the project implementation phases from
planning to construction.

Service activities
Bills of Quantities           covers the preparation of the itemised list of the materials and components of
                              the documented building project, which is included as part of the tender
                              documentation.

Cost planning and             covers the financial planning, cost monitoring of construction projects during
management                    the design phase. These commissions may include the provision of feasibility
                              studies, cost estimates, cost plans, cost-in-use studies, lifecycle costing, value
                              management and contract administration.


Commission type: Design and documentation

Design and Documentation commissions cover work undertaken in the pre-design, design, documentation,
construction and post construction phases of a project. The scope of the commission will be clearly stated in
the terms of reference.

Pre-design and development of the project brief are activities incorporated in the project definition phase of
a project. This is the first phase of the process for implementation of projects after project initiation and
development as defined in the Capital Works Management Framework.

The design phase involves the transformation of a series of functional requirements into an integrated three
dimensional concept defined using a combination of drawings and/or words.

The documentation phase involves the production of documents, usually including working drawings,
specifications, tender and contract documents, that are used as the basis for securing statutory approvals and
to guide construction.

Service activities covering design and documentation usually include a requirement for the ongoing
provision of advice, participation in meetings and responding to Requests For Information (RFIs) during the
construction phase.

Service activities

Acoustics                     covers issues involving properties of sound and its transmission, in particular
                              quality, level, vibration, diffusion, manipulation (control), and reduction. This
                              generally includes design to manage sound insulation of walls, floors, doors or
                              windows, sound and impact absorption, airborne or structural sound transmission,
                              environmental noise and noise reduction. Some project types, such as auditoria
                              and concert halls, have complex requirements for sound quality and diffusion, etc.



Building design               covers the preparation of graphic images, drawings and specifications for the
                              overall design form, layout and aesthetics of building projects. The scope of work
                              may include development of design options, master planing and the subsequent
                              stages of schematic design, design development and production of documentation
                              for statutory approvals and construction.




Consultant PQC: Application Guide                                                       Page 3 of 5
Civil                      including related hydraulics services cover the design, documentation and
                           inspections of all earthworks, roadworks, carparks, stormwater drainage both
                           piped and overland flow, main water supply and distribution, fire mains and
                           hydrants, sewerage/sanitary reticulation and disposal, and other such work
                           associated with building projects.

                           It also covers investigations and advice into such specialist fields as stormwater
                           diversion and management, flood mitigation works, sewerage and wastewater
                           treatment and disposal, traffic analysis and impact assessment, all work associated
                           with the design, construction and ongoing maintenance of swimming pools,
                           contamination land rehabilitation, subdivisions and external infrastructures
                           (including related hydraulics services) covers the design and documentation of
                           carparks, internal roadworks, driveways, bridges and other such work associated
                           with building work.

Electrical                 covers the design and documentation of indoor and outdoor lighting, data
                           (computer systems), telecommunications, control and electrical power systems and
                           services.
Energy                     includes the development of energy efficient design concepts for new buildings
                           and fitouts and refurbishments of existing buildings. The scope of services
                           provided include:
                           •     energy audits and financial assessments
                           •     auditing and monitoring energy efficiency upgrades
                           •     provision of technical advice and assistance to departments and agencies
                                 with the preparation and interpretation of energy audits briefs
                           •     design and documentation of energy efficiency measures
                           •     life cycle cost analysis in relation to energy efficiency improvements
                           •     development of performance standards for energy conservation and
                                 efficiency
                           assistance to departments and agencies with their re-negotiations of leases in
                           non-government buildings to ensure that the lease arrangements do not limit the
                           ability of the tenants to achieve energy savings.
Environmental              covers the investigation and documentation of environmental issues to identify
                           potential environmental impacts that a project may have on the built, natural (air,
                           water, soil, fauna and flora), historic and cultural environment into which it is
                           introduced. They may also cover the identification, documentation and
                           implementation of management measures to address those impacts

                           Environmental services consultants may be required to undertake one or more of
                           the following:
                                Environmental Assessment (e.g. habitat/fauna/ contamination/traffic issues
                                etc);
                                Environmental Impact Assessment;
                                Preparation of an Environmental Impact Statement (EIS);
                                Preparation of and/or oversight of an Environmental Management Plan or
                                Program (e.g. site revegetation plan/sediment and erosion control plan);
                                Environmental Audit;
                                Development of an Environmental Management System;
                                Planning and/or oversight of contaminated land remediation; and
                                Waste Management Audit.

                           Cultural services are similar in nature but differ in content and may include
                           identification of sites of cultural significance, heritage significance and
                           consideration of issues such as Native Title.


Fire                       covers the design and documentation of fire detection, fire suppression, fire
                           control and fire related communication systems and equipment, by taking into
                           consideration mitigation of fire hazard and potential fire damage through design,
                           construction, arrangement, and use of buildings, materials and structures.



Consultant PQC: Application Guide                                                  Page 4 of 5
Hydraulics/                  covers the design and documentation associated with sanitary, drainage plumbing
plumbing                     and venting systems, cold and hot water, rainwater reticulation services including
                             backflow prevention requirements, rainwater and stormwater drainage and fire
                             hose reels installations.

Landscape design             covers the design and documentation of landscape (both hard and soft) related to
                             building projects. The scope of work may involve land management issues, public
                             open space, gardens and parks, sub-divisions, commercial sites, industrial sites,
                             residential sites and may assist in the siting of buildings and structures.

Mechanical                   covers the design and documentation of heating, ventilation air conditioning
                             systems.

Security                     covers the design and documentation of electronic security systems for the
                             protection of people and goods, including locking mechanisms, access control and
                             alarm systems.

Structural                   covers the design and specification of structural components of a building
                             including foundations, columns, floors, roofs, walls, retaining walls and other
                             structures incorporated in government building projects. In addition, covers
                             investigation into structural failures.

Vertical transportation      covers the design and documentation of lifts, escalators, travelators and other
                             mechanisms that convey people or goods vertically within a building.


Commission type: Site investigation and survey

Site Investigation and Survey commissions cover the detailed discovery and documentation of the physical
aspects of a site as the basis for planning, design and development associated with the procurement of
government building projects. These commissions are typically undertaken in the pre-design phase and may
include, for example, topographical, cadastral, mapping and engineering (including geotechnical) surveying.
For environmental impact assessments and other environmental issues, refer to the Environmental service
under Design and Documentation Services.

Service activities

Geotechnical                 covers soil testing and assessment as the basis for foundation and pavement
                             design, site reactivity, excavation characteristics, slope stability, topsoil
                             properties etc in respect of building and other types of developments and for
                             various soil absorption characteristics for effluent disposal, for determination
                             of acid sulphate soils and contaminated ground.

Surveying                    covers the provision of information on land parcels, including real property
                             descriptions, areas, metes and bounds, easements, as-constructed plans,
                             location of topographical features, existing structures and services. The
                             information is generally based on field surveys and available services records.
                             These commissions may also include “Reconfiguration of a lot” i.e.
                             amalgamations, subdivisions, boundary realignments.




Consultant PQC: Application Guide                                                     Page 5 of 5
Attachment 3 – Commission types and service activities for
the Department of Local Government and Planning
Commission Type – Business Advisory Services                        Commission Type – Environmental Services
Service Activity         Qualifications / Experience                Service Activity       Qualifications / Experience
    Probity Advising     Degree or qualification in relevant            Acoustics and      Environmental Scientist/Engineer
                         discipline.                                    Vibration          practicing in acoustics and vibration.
                         Demonstrated experience in                                        Experience in providing services in
                         procurement and contracting process                               relation to noise modelling and
                         and Government compliance                                         monitoring.
                         procedures.                                                       Principal must demonstrate significant
                                                                                           experience within relevant field.

    Probity Auditing     Degree or qualification in relevant
                                                                        Air                Environmental Scientist/ Engineer/
                         discipline.                                                       Atmospheric meteorologist /
                         Demonstrated experience in                                        Atmospheric chemist, practicing in air.
                         procurement and contracting process or                            Experience in providing services in
                         internal audit and Government                                     relation to air quality modelling and
                         compliance procedures.                                            monitoring.
                                                                                           Principal must demonstrate significant
                                                                                           experience within relevant field.
Commission Type – Community Consultation
Service Activity         Qualifications / Experience                    Water              Environmental Scientist/Engineer
                                                                                           practicing in water management.
    Community            Demonstrated experience as a
                         professional communicator.                                        Experience in providing services in
    Consultation and
                                                                                           relation to ground water and surface
    Facilitation         Degree or qualification in relevant
                                                                                           water modelling.
    Services.            discipline.
                                                                                           Principal must demonstrate significant
                         Demonstrated understanding of
                                                                                           experience within relevant field.
                         Government processes.
                         Demonstrated experience in facilitating
                         meetings and workshops attended            Commission Type – Financial and Commercial Advisory
                         stakeholders and community.                Services, Economics and Cost Management
                                                                    Service Activity       Qualifications / Experience
Commission Type – Design                                                                   Quantity surveyor (eligible for AIQS
                                                                        Bills of
Service Activity         Qualifications / Experience                    Quantities         membership).

    Design –             Degree in architecture, planning, urban        Commercial /       A demonstrated understanding of the
    Heritage             design, or a related field of expertise.       Financial          objectives, principles and applicability
    Conservation                                                        Advisory           of the Queensland Government’s
                         Significant experience in and                                     Project Assurance Framework.
    Projects                                                            services for
                         understanding of heritage and
                         conservation principles and practice.          Major              Demonstrated understanding of
                                                                        Infrastructure     delivery models applicable to major
                                                                        projects being     infrastructure projects.
                                                                        evaluated under    Demonstrated experience in providing
Commission Type – Engineering
                                                                        the Queensland     commercial / financial advice during
Service Activity         Qualifications / Experience                    Government         the evaluation of Major Infrastructure
                                                                        Project            projects within the previous three
    Electrical           Registered Electrical Engineer (BPEQ).         Assurance          years.
                         Demonstrated experience in the field of        Framework.
                         Electrical Engineering.                                           Demonstrated experience in
                                                                                           commercial / financial aspects of
                                                                                           procurement strategies (bidding
    Geotechnical         Registered Engineer (BPEQ).                                       process) and contract development.
                         Demonstrated experience in the field of
                         Geotechnical Engineering.                                         A demonstrated knowledge of the
                                                                        Commercial /
                                                                        Financial          Queensland Government’s Project
                         Registered Mechanical Engineer                 Advisory           Assurance Framework, Value for
    Mechanical
                         (BPEQ).                                        Services for       Money Framework and an
                                                                        Major              understanding of the National PPP
                         Demonstrated experience in the field of
                                                                        Infrastructure     Policy and Guidelines.
                         Mechanical Engineering.
                                                                        Projects being     Demonstrated experience in providing
    Structural / Civil   Registered Civil Engineer (BPEQ).              evaluated under    commercial / financial advice on
                         Demonstrated experience in the field of        the Queensland     various infrastructure projects
                         Structural/Civil Engineering.                  Government         delivered via Public Private
                                                                        Value for Money    Partnership, in Australia and/or
                                                                        Framework.         overseas within the previous three
                                                                                           years.
                                                                                           Demonstrated experience in evaluating
                                                                                           a variety of delivery models applicable
                                                                                           to major infrastructure projects.

             Consultant PQC: Application Guide                                            Page 1 of 10
                           Demonstrated experience in                     Transport
                           commercial / financial aspects of
                                                                          Planning
                           procurement strategies (bidding
                           process) and contract development.
                          Qualifications or professional                  Environmental,     Formal qualification in Planning or
      Commercial                                                          Landscape, and     related discipline.
      Services            experience in a relevant discipline.
                                                                          Natural            Demonstrated knowledge of natural
                                                                          Resource
                          Experience in providing commercial                                 resources management planning,
                                                                          Planning
                          advisory services at project /                                     policies and related legislation.
                          infrastructure business case level and /
                          or regional / industry planning level.
                          Quantity Surveyor (eligible for AIQS             Indigenous        Formal qualification in Planning or
      Cost Planning                                                        Land Use          related discipline.
      and                 membership).
                                                                           Planning          Significant experience in at least one or
      Management
                                                                                             more specialisation from the planning
      Economic            Qualifications or professional
                                                                                             activity section.
                          experience in a relevant discipline.
      Services
                                                                                             Demonstrated experience in
                          Experience in providing economic                                   engagement of indigenous
                          analysis and advisory services at                                  communities.
                          project /

                          Infrastructure program level.                    Urban design      Formal qualification in Planning,
                                                                                             Architecture or a related discipline.
                                                                                             Significant experience in urban design.
 Commission Type - Geospatial
 Service Activity         Qualifications / Experience
                                                                      Commission Type - Valuation
      Cadastral or        A Registered Surveyor who holds a           Service Activity       Qualifications / Experience
      Land Surveys        registration endorsement under the
                          Surveyors Act 2003 for carrying out              Property          Demonstrated knowledge of the
                          cadastral surveys.                               Acquisition       acquisition of land process and
                                                                           Services          statutory provisions.
                                                                                             Demonstrated experience in negotiation
      Spatial Analysis,   Qualifications in drafting or GIS.                                 of compensation as a result of the
      Mapping and         Experience in spatial analysis,                                    acquisition of land.
      Production
                          production of maps, plans and sketches
      Services
                          to illustrate reports and statutory
                          documents.                                       Valuation         Registration as a Valuer in the State of
                                                                           Services          Queensland in accordance with the
                                                                                             Valuers Registration Act 1992.
 Commission Type - Planning                                                                  Significant experience in Land
                                                                                             Valuation.
Service Activity          Qualifications / Experience
      Infrastructure
      Planning

      Land Use
      Planning            Formal qualification in Planning or
                          related discipline.
      Master /
      Structure           Significant experience in at least one or
      Planning            more specialisation from the Planning
                          service activities.
      Regional or
      Strategic
      Planning

      Rural Planning

      Social and
      Economic
      Planning
     Statutory
     Planning




    Consultant PQC: Application Guide                                              Page 2 of 10
Department of Local Government and Planning Service Activities

The following provides an overview of the service activities, a description of duties and the
qualifications required for prequalification under the Department of Local Government and Planning.
These duties are not exhaustive and are provided as a guide.



Commission type: Business advisory services

Service Activity: Probity Advising

     Monitor activities and processes to ensure compliance with policy guidelines and the principles of natural
     justice.

     Develop and draft probity plans for complex projects.

     Conduct risk assessment and identify possible probity issues that may arise with the proposed process.

     Provide advice to the organisation and interested parties on how emerging issues can be resolved or managed
     (for example, conflicts of interest).

     Observe and document the process followed and document and report on any probity issues that may arise.

     Liaise with other agencies if appropriate.
     Provide strategic high level advice to project teams and management in the conduct of governance related
     matters.



Service Activity: Probity Auditing

     Provide high level review and recommendations in relation to complex tender requirements.

     Examine and evaluate information and processes to ensure compliance with State Government policy and
     internal procedures.

     Review and assess all relevant documentation to ensure accountability in decision making.

     Provide reports and recommendations as a result of auditing activities.
     Provide advice in relation to government compliance requirements.



Commission type: Community Consultation

Service Activity: Community Consultation and Facilitation Services

     Provide strategic advice and assist in the formulating and implementation of communication strategies.

     Preparation of stakeholder management plans.

     Manage communication in accordance with DIP established protocols.

     Provide specialist assistance and services in the areas of:

     Project information (eg, brochures, material, feature articles for local newspapers and community newsletter)

     Displays (eg, mobile van, school fetes, community meetings).

     Market research (both local and wider community perception throughout the project).




Consultant PQC: Application Guide                                                    Page 3 of 10
Commission type: Design

Service Activity: Design - Heritage Conservation Projects

     Design development and documentation.

     Review of design concepts.

     Heritage and Conservation considerations in design concepts/plans.

     Production of design vision plans.

     Preparation of drawings, development briefs and design statements.

     Stakeholder consultation.


Commission type: Engineering

Service Activity: Electrical Engineering

     Certify the adequacy of the design to meet project specifications and technical requirements.

     Provide high level strategic reports.

     Provide independent verification of designs.

     Project design and delivery.


Service Activity: Geotechnical Engineering

     Geotechnical design.

     Site investigations and reporting.

     Assessing load bearing capacity.

     Soil testing.

     Land form analysis.

     Hydrogeology.
     Geo-mechanical testing.



Service Activity: Mechanical Engineering

     Carry out “proof engineering” of designs related to construction.

     Certify the adequacy of the design to meet project specifications and technical requirements.

     Provide high level strategic reports.

     Provide independent verification of designs.

     Project design and delivery.




Consultant PQC: Application Guide                                                    Page 4 of 10
Service Activity: Structural / Civil Engineering

     Carry out “proof engineering” of designs related to construction.

     Certify the adequacy of the design to meet project specifications and technical requirements.

     Provide high level strategic reports.

     Provide independent verification of structural designs.

     Project design and delivery including provision of Superintendent’s representative.


Commission type: Environmental Services

Service Activity: Acoustics and Vibration

     Noise assessment and control.

     Noise and Vibration measurement, analysis and assessment.

     Prediction of noise and vibration due to transport - roads, rail, shipping and air.

     Assessment of impact on people and structures.

     Provision of mitigation measures including barriers.

     Mechanical dynamics and structural vibration testing, analysis and design.


Service Activity: Air

     Air shed/Air quality modelling.

     Air Pollution Engineering and Control design.

     Air Pollution Impact Assessments.

     Conduct reviews and assessment of planning schemes to ensure compliance with legislative requirements.

     Climate and Greenhouse Gas Emissions Investigations.

     Monitoring including air assessments, dispersions and emissions estimation and contemporary control system
     technologies.


Service Activity: Water

     Preparation of hydrological and hydraulic models.

     Rainfall-runoff modelling and rainfall intensity studies.

     Ground water and surface water modelling and monitoring.

     Water quality and ecosystem health.

     Water recycling and disposal systems

     Wastewater treatment systems.




Consultant PQC: Application Guide                                                      Page 5 of 10
Commission type: Financial and Commercial Advisory Services, Economics and Cost
Management
Service Activity: Bills of Quantities & Cost Planning and Management

     These service activities cover cost planning and management aspects of a project and can range across any or
     all of the project implementation phases from planning to construction including:

     programming of expenditure;

     cost estimating and monitoring of construction costs;

     establishment/operation of processes for cost management; and/or

     preparation of Bills of Quantities.


Service Activity: Commercial / Financial Advisory Services for Major Infrastructure Projects being
evaluated under the Queensland Government Project Assurance Framework

     Value for money analysis based on the five value for money drivers (i.e. output based service requirement
     encouraging innovation, risk allocation, whole of life costing, asset utilisation and competitive market).

     Detailed financial modelling on a whole of life basis, including sensitivities and scenario analyses.

     Development and modelling delivery scenarios.

     Development of risk analysis with risk allocation matrix.

     Market Sounding facilitation.

     Commercial principles development.

     Development of public interest assessment.

     Compilation of preliminary evaluation or business case reports.

     Development of procurement strategies (bidding process) such as expression of interest and development of
     contract documentation.

     Benefits realisation planning.


Service Activity: Commercial / Financial Advisory Services for Major Infrastructure Projects being
evaluated under the Queensland Government Value for Money Framework

     Value for money analysis based on the key value for money drivers (i.e. risk allocation, whole of life costing,
     innovation, improved asset utilisation, economies of scale, and competitive process).

     Detailed financial modelling on a whole of life basis, including sensitivities and scenario analysis.

     Development of risk adjusted Public Sector Comparator.

     Development of Abridged Partnership Model.

     Development and modelling delivery scenarios, that include privately financed (PPP) delivery methods.

     Development of risk analysis with risk allocation matrix.

     Market Sounding facilitation.

     Development of output specification.

     Commercial principles development.


Consultant PQC: Application Guide                                                      Page 6 of 10
     Development of public interest assessment.

     Development of procurement strategies (bidding process) such as expression of interest and development of
     contract documentation.

     Compilation of business case reports.

     Benefits realisation planning.


Service Activity: Commercial Services

     Due diligence, background and history, credit and capacity reporting of entities (commercial/Government).

     Review of third party project and business cases, feasibility studies.

     Business case development.

     Assessment of market conditions (specific markets/industries, including financial markets).

     Business entity/structure advice, project structure advice, governance structures.

     Business regulation advice, including competition regulation.

     Valuations (businesses, projects, property, etc).

     Assurance services, including internal audit.

     Transaction advice – procurement – large/complex tenders, Expressions of Interest etc.

     Sustainability and carbon/climate change advice, accounting and reporting – advice.

     Financial accounting and reporting advice.

     Taxation advice, project and transactions (direct and indirect tax).

     Financial modelling construction or review.

     Infrastructure assessment, commercial considerations (for economic considerations see below).

     Contract management advice and support (negotiation to conclusion).

     Risk and controls, including forensic/fraud control.

     Insolvency and reconstruction.


Service Activity: Economic Services
     Economic impact assessments and analyses (of projects, programs, policies, or plans). Qualitative, and
     quantitative, including Computable General Equilibrium modelling techniques. Sound understanding of both
     Queensland, National (and other jurisdictions) requirements and approaches for impact assessments.
     Including as part of Environmental Impact Assessment studies under various State and National project and
     strategic planning assessment legislation. Competence in undertaking and/or reviewing such analyses,
     qualitative and quantitative as may be required.
     Economic Cost-Benefit Assessments (CBA) and analyses (of projects, programs, policies, or plans). Sound
     qualitative and quantitative understanding of both Queensland, National (and other jurisdictions)
     requirements and approaches for the economic justification (and public funding) of projects, programs, plans
     and policies – including using CBA techniques, including Benefit-Cost Ratio, Net Present Value (NPV),
     Economic Internal Rate of Return (EIRR) etc. Competence in undertaking and/or reviewing such analyses at
     both the qualitative and quantitative level.
     Competence in incorporation of 'city build', land value capture and Wider Economic Benefits (WEBs) into
     economic analyses (impact, cost-benefit etc).
     Sensitivity analysis on various scenarios.


Consultant PQC: Application Guide                                                     Page 7 of 10
     Economic assessment of project staging options.
     Distributional analyses. Identification of major beneficiaries (commercial, fiscal, economic) eg as between
     different levels of Government, as between Government, proponent, private sector and other.
     Assessments of wider social and environmental factors – ie impact assessment, costs and benefits assessments
     (projects, programs, policies and plans).
     Climate change (greenhouse gas, carbon) impacts (of projects, programs, plans and policies). Knowledge of
     requirements and State and National level, including carbon emission estimations, potential offsets, statutory
     reporting, etc. Capacity to undertake such assessments and analyses at both the qualitative and quantitative
     level.
     Infrastructure regulation economics and funding and charging regimes for staged or multi-users, including
      new or redeveloped urban/industrial areas. EG infrastructure and services required for staged development,
      such as industrial multi-user corridors, industrial planned areas subject to servicing, other “master-plan” or
      specialist planned areas. Includes municipal infrastructure by Councils and State (Priority Infrastructure
      Plans, State Infrastructure Agreements under the Sustainable Planning Act 2009). Includes industrial
      infrastructure such as rail, ports, pipelines, power transmission, etc. Includes asset cost base, valuations, rate
      of return, third party access matters, including all staging/sizing/capacity considerations. Must have capacity
      to undertake such assessments and analyses at either/or the qualitative and/or quantitative level, provide
      policy and other advice.
     Land and property economics.
     Industry economics and trends (of specific industries).
     Regional economic development assessments.
     Employment/labour markets (including impacts) – detailed assessments, including at regional, State and
     National level.
     Assessment of economic and fiscal impacts of changes to (or new) policies, plans and programs or different
     settings (eg carbon trading).
     Fiscal analyses (eg distributional, including taxation/revenue) as between Government levels and across
     Governments, and private sector – relating to projects, plans, programs and policies.
     Regulatory impact and cost (proposed changes, existing regulation), and Public Benefits Test, sound
     knowledge of both State and Commonwealth requirements and approaches;




Consultant PQC: Application Guide                                                      Page 8 of 10
Commission type: Geospatial

Service Activity: Cadastral or Land Surveys
     Cadastral surveying.
     Topographic survey.
     Land titling in accordance with Land Titles Act, 1994.
     Preparation of survey plans indicating the location of easements and/or reconfigured lots.
     Geodetic advice.
     Orthophoto images and digital elevation modelling.
     Digital mapping and modelling studies.
     Production of digital spatial information for infrastructure design.
     Engineering survey.


Service Activity: Spatial Analysis Mapping and Production Services
     Preparation of relevant acquisition plans to facilitate compulsory acquisition process.
     Preparation of maps relevant to land acquisition projects.
     Spatial analysis.
     Infrastructure and asset mapping.


Commission type: Planning

All Planning service activities
     Preparation of planning and feasibility reports.
     Preparation of statutory and strategic plans.
     IPA planning consultancy and advice.
     Social impact statements.
     Drafting, review, policy development in relation to priority infrastructure planning and charging.
     Integration of land use and infrastructure planning for local and regional planning.
     Drafting, review, policy development in relation to priority infrastructure planning and charging.
     Qualitative and quantitative assessments.
     Stakeholders and community consultation.
     Project Management.


Service Activity: Environmental, Landscape and Natural Resource Planning
     Environmental, landscape and natural resource modelling.
     Environmental, landscape and natural resource impact assessment.
     Environmental, landscape and natural resource management and audit.




Consultant PQC: Application Guide                                                     Page 9 of 10
Service Activity: Indigenous Land Use Planning

   Indigenous land use planning.

   Stakeholders and community consultation within an Indigenous Community.


Service Activity: Urban Design

   Design development and documentation.

   Review of design concepts.

   Production of design vision plans.

   Preparation of drawings, development briefs and design statements.

   Enquiry by design.

   Economic projections.

   Stakeholder consultation.

   Identification of landscape concepts.

   Creation of open space management plans.

   Preparation of streetscape plans.

   Visual analysis.


Commission type: Valuation

Service Activity: Property Acquisition Services

   Manage and undertake land acquisition activities for sites and infrastructure corridors including negotiations
   with landowners.

   Manage project specific GIS and land acquisition databases.

   Assist in legal and paralegal activities associated with the purchase and acquisition of land.


Service Activity: Valuation Services

   Market Valuations for various acquisition and disposal purposes for Government Agencies

   Valuations for compulsory acquisition.

   Asset valuations.

   Valuations may be required in various locations throughout the state.

   Valuations may be required to meet tight deadlines.




Consultant PQC: Application Guide                                                      Page 10 of 10
Attachment 4
Department of Local Government and Planning
Preferred Supplier Arrangement
Form 3.11.2 Appendix: Criteria Responses
Note: This form 3.11.2 is to be completed for only those service activities listed below.
Index
Commission Type                               Service Activity                                                                           Section                Page No.
Business advisory services                    Probity advising                                                                           Section one            Page 2
Business advisory services                    Probity auditing                                                                           Section two            Page 3
Community Consultation                        Community consultation and facilitation services                                           Section three          Page 4
Design                                        Design – Heritage conservation projects                                                    Section four           Page 5
Engineering                                   Electrical, Mechanical, Structural/Civil and Geotechnical Engineering                      Section five           Page 6
Environmental services                        Acoustics and vibration                                                                    Section six            Page 7
Environmental services                        Air                                                                                        Section seven          Page 8
Environmental services                        Water                                                                                      Section eight          Page 9
Financial and commercial advisory services,   Commercial/Advisory services for Major Infrastructure projects being evaluated under the   Section nine           Page 10
Economics and cost management                 Queensland Government Project Assurance Framework.
Financial and commercial advisory services,   Commercial/Advisory services for Major Infrastructure projects being evaluated under the   Section ten            Page 11
Economics and cost management                 Queensland Government value for money framework.
Financial and commercial advisory services,   Commercial Services                                                                        Section eleven         Page 12
Economics and cost management
Financial and commercial advisory services,   Economic Services                                                                          Section twelve         Page 13
Economics and cost management
Financial and commercial advisory services,   Bills of Quantities and Cost Planning and Management                                       Section thirteen       Page 14
Economics and cost management
Geospatial                                    Cadastral Survey or Land Survey                                                            Section fourteen       Page 15
Geospatial                                    Spatial analysis, mapping and production services                                          Section fifteen        Page 16
Planning                                      Infrastructure, Regional or Strategic, Rural, Statutory, Land Use, Social and Economic,    Section sixteen        Page 17
                                              Master/Structure and Transport Planning
Planning                                      Environmental, Landscape and Natural resource planning                                     Section Seventeen      Page 18
Planning                                      Indigenous Land Use planning                                                               Section eighteen       Page 19
Valuation                                     Property acquisition services                                                              Section nineteen       Page 20
Valuation                                     Valuation Services                                                                         Section twenty         Page 21

Consultant PQC: Application Guide                                                                                                                Page 1 of 21
Section one                                     Name of Applicant:

Commission Type: Business Advisory Services
Service Activity: Probity Advising

                 Criteria                     Response




Degree or qualification in relevant
discipline.




Demonstrated experience in
procurement and contracting processes
and Government compliance
procedures and requirements.




Consultant PQC: Application Guide                                    Page 2 of 21
Section two                                    Name of Applicant:

Commission Type: Business Advisory Services
Service Activity: Probity Auditing
                 Criteria                     Response




Degree or qualification in relevant
discipline.




Demonstrated experience in
procurement and contracting processes
or internal audit and Government
compliance procedures and
requirements.




Consultant PQC: Application Guide                                   Page 3 of 21
Section three                                                         Name of Applicant:

Commission Type: Community Consultation
Service Activity: Community Consultation and Facilitation Services
                 Criteria                                            Response



Demonstrated experience as a
professional communicator.




Degree or qualification in a relevant
discipline.




Demonstrated understanding of
Government processes.




Demonstrated experience in facilitating
meetings and workshops attended by
stakeholders and community.




Consultant PQC: Application Guide                                                          Page 4 of 21
Section four                                        Name of Applicant:

Commission Type: Design
Service Activity: Heritage Conservation Projects
                Criteria                           Response




Degree in architecture, planning, urban
design, or related field of expertise.




Five years experience in design related
field.




Significant experience in and
understanding of heritage and
conservation principles and practices.




Consultant PQC: Application Guide                                        Page 5 of 21
Section five                                                                   Name of Applicant:

Commission Type: Engineering
Service Activity: Electrical, Mechanical, Structural/Civil and Geotechnical Engineering
                Criteria                                                     Response


Registered Engineer

        Electrical Engineering
Demonstrated experience in the field of
Electrical Engineering


       Mechanical Engineering
Demonstrated experience in the field of
Mechanical Engineering


     Structural/Civil Engineering
Demonstrated experience in the field of
Structural/Civil Engineering

      Geotechnical Engineering
Demonstrated experience in the field of
Geotechnical Engineering




Consultant PQC: Application Guide                                                                   Page 6 of 21
   Section six                                   Name of Applicant:

   Commission Type: Environmental Services
   Service Activity: Acoustics and Vibration
                  Criteria                     Response




Environmental Scientist/Engineer practicing
in acoustics and vibration.




Experience in providing services in relation
to noise modelling and monitoring.




Principal must demonstrate significant
experience within a relevant field.




    Consultant PQC: Application Guide                                 Page 7 of 21
   Section seven                                  Name of Applicant:

   Commission Type: Environmental Services
   Service Activity: Air
                  Criteria                     Response




Environmental Scientist / Engineer /
Atmospheric meteorologist/ Atmospheric
chemist, practicing in air.




Experience in providing services in relation
to air quality modelling and monitoring.




Principal must demonstrate significant
experience within a related field.




    Consultant PQC: Application Guide                                  Page 8 of 21
       Section eight                                    Name of Applicant:

       Commission Type: Environmental Services
       Service Activity: Water


              Criteria                           Response




Environmental Scientist / Engineer
practicing in water management.




Experience in providing services in
relation to ground water and surface
water modelling.




Principal must demonstrate significant
experience within a relevant field.




       Consultant PQC: Application Guide                                     Page 9 of 21
   Section nine                                                                 Name of Applicant:

   Commission Type: Financial and Commercial Advisory Services, Economics and Cost Management
   Service Activity: Commercial/Financial advisory services for Major Infrastructure projects being evaluated under the
   Queensland Government Project Assurance Framework.
                  Criteria                                                   Response


A demonstrated understanding of the
objectives, principles and applicability of
the Queensland Government's Project
Assurance Framework.



Demonstrated understanding of delivery
models applicable to major infrastructure
projects.



Demonstrated experience in providing
commercial / financial advice during the
evaluation of major infrastructure projects
within the previous three years.


Demonstrated experience in commercial /
financial aspects of procurement
strategies (bidding process) and contract
development.



    Consultant PQC: Application Guide                                                                             Page 10 of 21
   Section ten                                                                   Name of Applicant:

   Commission Type: Financial and Commercial Advisory Services, Economics and Cost Management
   Service Activity: Commercial/Financial advisory services for Major Infrastructure projects being evaluated under the
   Queensland Government Value for Money Framework.
                Criteria                                                     Response


A demonstrated knowledge of the
Queensland Government's Project
Assurance Framework, Value for Money
Framework and an understanding of the
National PPP Policy and Guidelines.


Demonstrated experience in commercial
/ financial advice on infrastructure
projects delivered via Public Private
Partnership in Australia and/or overseas
within the previous three years.


Demonstrated experience in evaluating
a variety of delivery models applicable
to major infrastructure projects.



Demonstrated experience in commercial
/ financial aspects of procurement
strategies (bidding process) and
contract development.



   Consultant PQC: Application Guide                                                                              Page 11 of 21
  Section eleven                                                         Name of Applicant:

  Commission Type: Financial and Commercial Advisory Services, Economics and Cost Management
  Service Activity: Commercial Services
                 Criteria                                            Response




Qualifications or professional
experience in a relevant discipline.




Experience in providing commercial
advisory service at project /
infrastructure business case level and /
or regional / industry planning level.




   Consultant PQC: Application Guide                                                           Page 12 of 21
   Section twelve                                                        Name of Applicant:

   Commission Type: Financial and Commercial Advisory Services, Economics and Cost Management
   Service Activity: Economic Services
                Criteria                                             Response




Qualifications or professional
experience in a relevant discipline.




Experience in providing economic
analysis and advisory services at
project / infrastructure program level.




   Consultant PQC: Application Guide                                                            Page 13 of 21
  Section thirteen                                                             Name of Applicant:

  Commission Type: Financial and Commercial Advisory Services, Economics and Cost Management
  Service Activity: Bills of Quantities and Cost Planning and Management
               Criteria                                                    Response




Quantity Surveyor (eligible for AIQM
membership)




   Consultant PQC: Application Guide                                                                Page 14 of 21
Section fourteen                                  Name of Applicant:

Commission Type: Geospatial
Service Activity: Cadastral or Land Surveys
                 Criteria                     Response




 A registered Surveyor who holds a
 registration endorsement under the
 Surveyors Act 2003 for carrying out
 cadastral surveys.




 Experience in spatial analysis,
 production of maps, plans and
 sketches to illustrate reports and
 statutory documents.




Consultant PQC: Application Guide                                      Page 15 of 21
Section fifteen                                                           Name of Applicant:

Commission Type: Geospatial
Service Activity: Spatial Analysis, Mapping and Production Services
                 Criteria                                             Response




 Qualifications in drafting or GIS.




 Experience in spatial analysis,
 production of maps, plans and
 sketches to illustrate reports and
 statutory documents.




Consultant PQC: Application Guide                                                              Page 16 of 21
Section sixteen                                                               Name of Applicant:

Commission Type: Planning
Service Activity: Infrastructure, Regional or Strategic, Rural, Statutory, Land Use, Social and Economic, Master/Structure and
Transport Planning
                  Criteria                                                 Response




Formal qualification in Planning or related
discipline.




Significant experience in at least one or
more specialisations from the Planning
service activities.




 Consultant PQC: Application Guide                                                                              Page 17 of 21
Section seventeen                                                          Name of Applicant:

Commission Type: Planning
Service Activity: Environmental, Landscape and Natural Resource planning
                 Criteria                                              Response




Formal qualification in Planning or related
discipline.




Demonstrated knowledge of natural
resources management planning, policies
and related legislation.




 Consultant PQC: Application Guide                                                              Page 18 of 21
Section eighteen                                     Name of Applicant:

Commission Type: Planning
Service Activity: Indigenous Land Use planning
                Criteria                         Response




Formal qualifications in Planning or
related discipline.




Five years experience in at least one or
more specialisations from the Planning
activity section.




Demonstrated experience in
engagement of indigenous
communities.




Consultant PQC: Application Guide                                         Page 19 of 21
Section nineteen                                      Name of Applicant:

Commission Type: Valuation
Service Activity: Property Acquisition Services
               Criteria                           Response




Demonstrated knowledge of the
acquisition of land process and
statutory provisions.




Demonstrated experience in
negotiation of compensation as a
result of the acquisition of land.




Consultant PQC: Application Guide                                          Page 20 of 21
Section twenty                                 Name of Applicant:

Commission Type: Valuation
Service Activity: Valuation Services
                Criteria                   Response




Registration as a Valuer in the State of
Queensland in accordance with the
Valuers Registration Act 1992.




Significant experience in Land
Valuation.




Consultant PQC: Application Guide                                   Page 21 of 21

				
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