SEO-Student_Employment_Office_SEO by yvtong


									  Student Employment
      Office (SEO)

Student Employment Orientation
          New Hires
Student Employment Contact

    Student Employment Office
  Harrington Science Bldg Room 111
    Main Number (936)261-1793
     Fax Number (936)261-1734
 SEO Policies & Procedures

View All Policies &
Procedures on
the SEO Website
including the
Steps to
Employment prior
to working.
       Drug/Alcohol Abuse &
     HIV/AIDS In The Workplace
Drug/Alcohol Abuse - “Zero tolerance” on PVAMU premises

HIV/AIDS - PVAMU will not use a person’s HIV status to
make employment decisions or determine how service is
delivered nor will the University deny services to HIV infected
individuals, except as allowed by state or federal law
      At Will Employment
All student worker positions at Prairie View
A&M University are “at will”, meaning any
student worker may be dismissed from
    employment with or without cause.
      Nothing in this regulation shall be
    interpreted as modifying any student
           worker’s “at will” status
  Student Employee Rights

As a Student Employee you have the following rights:
   •To be treated fairly and equitably
   •To know what is expected of you
   •To be informed about your work performance
   •To use your campus jobs as references
    Standard SEO Dress Code
• View complete procedure online at
• The procedure establishes a Minimum Dress
  Standard for student employees at PVAMU
• Students found in violation will be subject to
     Unacceptable Clothing Items
•   Strapless, halter tops, tube tops, tank tops, see-through garments, or spaghetti
    straps (tank tops may be acceptable in athletic department or a department using
    students to do outside work during the summer months).
•   Bare midriffs
•   Short-shorts (No exposing of any portion of the torso)
•   Spandex pants or other tight fitting clothing
•   Unsafe jewelry or unsafe clothing
•   Bathing suits (unless in a swimming related work position)
•   Shirts, tops or sweaters unbuttoned below the sternum
•   Emblems, lettering or pictures pertaining to drugs, alcohol,
    sex, profanity, discriminatory or gangs
•   Flip-flops, slippers or shower shoes
                       Wage Requirements
Student Wage Table
• All student employees will be paid according to the Wage Table (see the SEO
• Students are paid according to their classification and experience. If you do
  not have work experience you may be paid at a lower rate than your
  classification range

Minimum Wage Provisions
• Student workers will be paid at least the federal minimum wage
• Students processed through Work Study, Student Hourly, or Graduate
  Assistant Non-Teaching title codes are NOT eligible to receive group
  insurance benefits
**The department is responsible for ensuring that student employees are paid for ALL hours
 You May Be Terminated if ….
• You are excessively Tardy/Absent
• You are in violation of Dress Code
• You are not performing your Job Duties
• You demonstrate a Poor Work Ethic or Attitude
• You engage in Gross Misconduct (Theft,
  Insubordination, etc )
Student Employment Grievances
            • View Complete Procedure Online

            •Complaints must be made within 7
            business days of the action which
            caused the complaint

            •SEO will serve as mediator
            between department and student
         Student Hourly Guidelines

• Student Hourly is a non-need based employment program
  available to Undergraduate Students enrolled at least ½ time
  in classes at PVAMU

• Any eligible US Citizen or International student who is not
  receiving work study funding may qualify for this type of

• All student hourly students applying for Financial Aid will be
  required to report all earnings on their 2011-2012 FAFSA
            Work Study Guidelines,
          General Terms & Conditions
      Guidelines for the Acceptance and Usage of Work Study Funds &
                          Employment Conditions

1. Provide the SEO & hiring supervisor w/ DETAILED Award Letter at the time of Hire.

Your work study award is subject to be cancelled, reduced, or increased at
the discretion of the Office of Student Financial Aid.

                 General Terms for Monitoring Work Study Awards

 1. You must monitor your work study award!
 2. Complete the Work Study Balance Sheet Every 2 Weeks!
 3. Submit your Work Study Balance Sheet to your Supervisor!
 4. You must stop working once you have earned your work study award!
You must stop working for the
  semester when you run
       out of hours!
Consequences for Not Monitoring
    your Work Study Award

                  Your department will be CHARGED!
                          or in some cases
                       You may be CHARGED!

                         Other Consequences
•   FAO may reduce your other awards (i.e. grants, loans, scholarships)
•   You may lose future eligibility to participate in the work study program
New Hire Packet
New Hire Packet
How to Receive a Universal
Identification Number (UIN)
•   In order to go any further in your employment process you must
    bring the following documents to the Student Employment Office
    to receive a UIN number:
•   Job Offer Letter
•   Employee Wage Request (EWR)
•   Employee Personal Data Form
•   Disable Veteran Status Form
•   W-4
•   Completed I-9 Form
•   2 Forms of Original Identification
•   Confidential Release Form
•   Orientation Confirmation (Print off confirmation when completed)
What is a Universal Identification
Number (UIN)
• A UIN is your Universal Identification
  Number (UIN) is assigned by Texas A&M to
  applicants, employees and affiliates. It is
  used in place of Social Security numbers to
  identify permanent records. UINs are used
  to log in to services such as: Time Traq,
  HRConnect, and TrainTraq using the Single
  Sign On system.
must give you a
copy of your

•Your EWR
Must be Placed
into routing at
least 5 business
days prior to
your date of
Answer 1 &2
              Answer qu
             Or one from
             List B & C

Either one
from List
Picking Up Your UIN Number
• After submitting your document to receive a
  UIN number your UIN will be available in 24
  business hours.
• Your next step is to complete the State
  Mandated Training.
                     You must score
                    100% on Four of
                    the Five Training
                    Your Transcript
 You must score     will be Stored in
100% on all Five    your Employment
Training Modules    File

Your Transcript
will be Stored in
     State Mandated Training
• All students must complete 5 online training
  modules as mandated by the State and
• SEO requires training be complete by all
  new hires prior to your date of hire
• All training modules must be retaken every
  2 years of employment
                New Hires
    Review Steps To Receive Your UIN
1. Complete Required forms within your New- Hire
2. Bring Required Documents to SEO Orientation
3. Retrieve your UIN from SEO
4. Complete the State Mandated Online Training

                     Print out training transcript and
                 attach to hiring packet that must be
              submitted to the HIRING SUPERVISOR!
Documents that Must Be Given
to Supervisor
• Work Study Award (overview showing breakdown of the year)
• Work Study Guidelines and Statement of Debt Form (signed by
  supervisor and student)
• Job Offer Letter (signed by supervisor and student)
• Student Employment Application
• Detailed Class Schedule (signed by supervisor and student)
• Student Work Schedule (signed by supervisor and student)
• Training Transcript
Work-Study Award Overview
Job Offer Letter
Payroll Process
        Student Payroll
  Pick Up Checks in
      WR Banks
  Sign Up For Direct
    Deposit online
 through HR Connect
   Verify if you are
eligible to work here!
       Timesheets are
       always due by
        12:00 Noon
                SUBMITTED BY
                12 NOON ON DUE
  i                  DATE

    On Your First Day Of Work….
•    You are not eligible to begin employment until EWR has been
    approved by the SEO and completed routing through the Budget Office
•   Make Sure You Have Access to Time Traq
•   If you do not have access, YOU MAY NOT WORK!
•   Let your Supervisor know if you are unable to access Time Traq
                New Hires
    Review Steps To Receive Your UIN
1. Complete Required forms within your New- Hire
2. Bring Required Documents to SEO Orientation
3. Retrieve your UIN from SEO
4. Complete the State Mandated Online Training

                     Print out training transcript and
                 attach to hiring packet that must be
              submitted to the HIRING SUPERVISOR!

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